Section 3: Guiding Students Through the Plan

Knowing the Rules

The Undergraduate Catalog contains most of the information relating to policies and regulations that both students and advisors need to know. This section of the Handbook is intended to supplement the information in the Catalog. Further information and clarification is available from the Office of the Registrar and specific College Advising Centers.

FERPA

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students.

  • Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
  • Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
  • Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31)
    • School officials with legitimate educational interest;
    • Other schools to which a student is transferring;
    • Specified officials for audit or evaluation purposes;
    • Appropriate parties in connection with financial aid to a student;
    • Organizations conducting certain studies for or on behalf of the school;
    • Accrediting organizations;
    • To comply with a judicial order or lawfully issued subpoena;
    • Appropriate officials in cases of health and safety emergencies; and
    • State and local authorities, within a juvenile justice system, pursuant to specific State law.
    The scheduling and registration process is a joint effort involving departments, through department chairs, and the administration. The process begins with the development of the catalog. TTU's catalog contains only the course descriptions, but not the listing of course offerings by term for the next academic year. The catalog is distributed at the beginning of New Student Orientation in order to be used for the summer, the period when new students plan for their first semester.  The catalog is also published online for convenience. After students meet with their advisor during Advanced Registration their hold is removed on TechNet which allows registration. Students who do not meet with their advisor can be blocked from registration because the advising hold will not be removed. When students register via the web, it is a "live" registration. Please note: some College's do not require their students to see an advisor to have a hold removed but it is still recommended for students. Advisors need to be aware of the following procedures:
    Finances;Academic RegulationsUndergraduate Academic Status PolicyGood Standing, Probation and SuspensionTransfer CreditUndergraduate Credit by ExamChanging Majors, Changing AdvisorsStudent Judicial Policies and Procedures Giving Good Advice Relating to Students

 

 

Giving Good Advice

Relating to Students

Problem Solving with Students

Referring Students to Campus Resources