AFISM News
Below are the latest news releases. To read the latest TechAnnouncements, click here.
Scheduled Downtime for TechBuy Production
Maintenance on the TechBuy environment will be conducted on Saturday, June 13th from noon through midnight CST. The TechBuy production environment will be unavailable during this time.
If you have any questions, please e-mail (Director of Purchasing and Contracting).
New ePAF Templates
Several of the ePAF Approval Categories are being edited to include new ePAF entries for Hours per Day, Hours per Pay, Factor, and Pays. NOTE: The instructions for these fields vary slightly on different ePAFs (such as New Hire versus FTE Change).
A new ePAF Templates, Revised April 2009 has instructions for all ePAFs, including these revisions. The manual has been reformatted so that it will be easier to replace sections in the future instead of re-printing the entire manual. Also, the new format will allow sections to be added without reprinting the entire manual.
Click here to find the document, ePAF Templates, Revised April 2009: http://www.depts.ttu.edu/afism/training/materials.asp#hr
TechBuy, Dell Punchout Unavailable
Beginning at 5:00 p.m. Thursday April 9, 2009 through Sunday April 12, 2009, the Dell Punchout will be unavailable due to maintenance. If you have any questions, please contact TTU Purchasing & Contracting at
, or call (806) 742-3841.
We apologize for any inconvenience this may cause.
TechBuy/IE8 Notice
We have been notified by SciQuest that they do not currently support Internet Explorer 8 (IE 8). Some users who upgraded to this version on their own have experienced difficulty entering TechBuy Orders. We recommend at this time that TechBuy Users do not upgrade their systems to IE 8 until SciQuest Certifies that they support it, or you will not be able to issue orders.
Please contact TTU Purchasing at if you have questions.
Timesheet Reminders
Nonexempt semi-monthly employee timesheets for April 16-30 are due to Payroll at 6pm on May 4.
TechBuy(SciQuest)
TechBuy (SciQuest) will be unavailable from Friday March 27, 9:00 PM CDT — Sunday, March 29, 11:00 AM CDT for site maintenance.
November Month End Close
Closing for the month of November occurred on December 12, 2008.
NEW FINANCE REPORTS RELEASED
AFISM announces that 6 new Finance reports have been released. These reports are located in the TTU Finance Folder within the Public Folders tab of COGNOS (production site).
A brief explanation of these reports follows.
FI023 – Revenue Expense Budget by Organization Area
Purpose: To compare revenue and expense budget for ALL FOPs for an ORG AREA with actual revenues and expenses to see if any Department is under or over budget.
FI024 – Revenue Expense Budget by Organization Department
Purpose: To compare revenue and expense budgets for ALL FOPs for an ORG DEPARTMENT with actual revenues and expenses to see if any FOP is under or over budget.
FI028 – Organization Hierarchy Report
Purpose: For departments to view all levels of their organization structure and associated financial managers as necessary for managing FOPs.
FI033 – Grant Information Worksheet
Purpose: To provide general grant information to end users at TTU and TTU System.
FI035 – List of Funds by Fund Manager
Purpose: For departments to obtain a list of funds associated with a financial manager for financial manager maintenance.
FI036 – List of Organizations by Organization Manager
Purpose: For departments to obtain a list of organizations associated with a financial manager for financial manager maintenance.
2-KNOW, Knowledge Base and Video Tutorials are here!
AFISM’s 2-KNOW is now Live!! This is an information resource. Reach us – either by phone at 2-KNOW (2-5669) or by e-mail afism.2know@ttu.edu. Quick response and precise information will be provided.
From the AFISM Webpage you can access a knowledge base which will provide answers to many of the questions you might have regarding the new systems and processes being implemented. The Knowledge Base is accessible from all pages of the website – look for the KB Icon or the words Knowledge Base. The information presented comes from questions that you submit. When you submit a question, you are helping others across the campus.
On the AFISM web site there are now video tutorials – link to them using the red bar on the left side of the AFISM home page – select training and then video tutorials. These will complement the training classes that are currently running and will provide learning opportunities when a class is not warranted.