| Expense Category |
Fund Source |
| State-appropriated |
Institutional (Local) |
Grants or Contracts |
COMMERCIAL AIRFARE
Receipts required.
|
Limited to state contract fare when available. Reason for any exceptions must be documented and attached to the voucher. |
Limited to state contract fare when available. Reason for any exceptions must be documented and attached to the voucher. |
Limited to state contract fare when available. Reason for any exceptions must be documented and attached to the voucher. |
MEALS
Receipts required outside the 48 conterminous states or if traveler exceeds per diem.*
|
Within Texas — Limited to $30 per day.
Within the remaining 47 contiguous states — Limited to federal locality-based rate.
Outside the 48 contiguous states — Limited to actual expenses incurred.
|
Reimbursement limits may be established when an individual account is set up depending on the requirements of the funding source, donor, or department head. |
Reimbursement limits may be established when an individual account is set up depending on the requirements of the funding source or donor. |
| TIPS, GRATUITIES, & ALCOHOL |
No tips, gratuities, or alcohol will be reimbursed. |
No tips, gratuities, or alcohol will be reimbursed. |
Tips or gratuities may be allowed by some grants or contracts. No alcohol will be reimbursed. |
HOTELS
Receipts required. |
Within Texas — Limited to $80 per day.
Within the remaining 47 contiguous states — Limited to federal locality-based rate.
Outside the 48 contiguous states — Limited to actual expenses incurred.
Note: If traveler did not stay in contract hotel, reason for exception must be documented and attached to travel voucher. Also, excess lodging outside the state of Texas must be approved prior to travel by State Comptroller’s Office. |
Reimbursement limits may be established when an individual account is set up depending on the requirements of the funding source, donor, or department head. |
Reimbursement limits may be established when an individual account is set up depending on the requirements of the funding source or donor. |
| HOTEL TAX |
Within Texas — State hotel tax is not reimbursable. For city and county tax, limited to tax rate on allowable limit.
Outside Texas — Limited to tax rate on allowable limit. |
Within Texas — State hotel tax is not reimbursable.
Outside Texas — Limited to tax rate on allowable limit or actual expenses incurred, depending on account restrictions. |
Within Texas — State hotel tax is not reimbursable.
Outside Texas — Limited to tax rate on allowable limit or actual expenses incurred, depending on account restrictions. |
RENTAL CAR
Receipts required. |
Limited to state contract rate. Optional coverage such as LDW is not reimbursable. |
Limited to state contract rate. Optional coverage such as LDW is not reimbursable. |
Limited to state contract rate. Optional coverage such as LDW is not reimbursable. |
PERSONAL AUTO MILEAGE
No receipts required.* |
Limited to current cost per mile as established by the state using odometer readings or detailed point-to-point listing. (Note exception for personal vehicle mileage when compared to cost of airfare. OP 79.08 (Lowest cost option)). |
Limited to current cost per mile as established by the state using odometer readings or detailed point-to-point listing. |
Limited to current cost per mile as established by the state using odometer readings or detailed point-to-point listing. |
TAXI/MASS TRANSIT CHARGES
No receipts required.* |
Limited to actual expenses incurred. Must provide a point-to-point description for each fare. |
Limited to actual expenses incurred. Must provide a point-to-point description for each fare. |
Limited to actual expenses incurred. Must provide a point-to-point description for each fare. |
REGISTRATION FEES
Receipts required.* |
Limited to actual expenses incurred.
Note: Charges for optional banquets or receptions may not be reimbursed if per diem meal reimbursement is claimed. |
Limited to actual expenses incurred.
Note: Charges for optional banquets or receptions may not be reimbursed if per diem meal reimbursement is claimed. |
Limited to actual expenses incurred.
Note: Charges for optional banquets or receptions may not be reimbursed if per diem meal reimbursement is claimed. |
PARKING & TOLLS
No receipts required.* |
Limited to actual expenses incurred. Must provide a brief description for each charge. |
Limited to actual expenses incurred. Must provide a brief description for each charge. |
Limited to actual expenses incurred. Must provide a brief description for each charge. |
OTHER EXPENSES
(as allowed in TTU OP) Receipts required. |
Limited to actual expenses incurred. Must provide a brief description for each charge.
Note: Texas state sales tax for any incidental expenses is not reimbursable. |
Limited to actual expenses incurred. Must provide a brief description for each charge.
Note: Texas state sales tax for any incidental expenses is not reimbursable. |
Limited to actual expenses incurred. Must provide a brief description for each charge.
Note: Texas state sales tax for any incidental expenses is not reimbursable. |
*Departments, divisions, and/or colleges may establish receipt requirements more stringent than state law or institutional policy requirements. 
