TRAVEL OVERVIEW
Travel expenses for employees, prospective employees, and guests of Texas Tech University and Texas Tech University System, are considered reimbursable expenses. When an employee travels on official state business, s/he is expected to ensure that each travel arrangement is the most cost effective and to comply with applicable laws and policies. Travel expenses, including transportation costs, meals, lodging, and incidental expenses, will be reimbursed when the traveler files a travel voucher. The Operating Policies (OPs) listed below provide extensive information, guidelines and state rules for travel at Texas Tech. To make your job as travel coordinator easier, familiarize yourself with the relevant OPs, guidelines, and charts provided in this document.
To reduce travel costs for state agencies, the State of Texas has established the State Travel Management Program (STMP). The STMP has negotiated contracts for travel services, such as a state travel charge card, rental car rates, and airline rates. Texas Tech employees must use these contracted services, unless a special exemption is claimed in writing as allowed in Operating Policy 79.02.
Travel expenses for employees and prospective employees must be filed on the Texas Tech online travel system. Employees access the system using an eRaider logon ID. The only expenses that may be reimbursed without using the online travel system are advance registration fees for employees and approved direct billing for airfare and lodging for prospective employees, and participants/speakers. All other expenses for employees, prospective employees, and participants/speakers are reimbursed using the online travel system.
Online Travel Website
Travel Operating Policies and Explanations
Travel Preparation
Two summary charts are provided to guide you through important general information for employees involved in the travel process. More detailed state travel information is provided in the operating policies and the State Travel Management Program above.
- Chart 1: Travel Process and Responsibilities
- outlines the travel process and responsibilities for the traveler, preparer, and department head/account manager.
- Chart 2: Travel Expense Reimbursement by Fund Source
- shows need-to-know information for reimbursable expenses related to the traveler’s source of funding account.
Find additional detail about the process and the funding requirements in the applicable operating policy or the STMP (79.02 Texas State Travel Management Program).
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