By-Laws
The By-Laws establish the specific rules of guidance by which the organization
is to function. The Constitution covers fundamental principles,
but does not prescribe specific procedures for operating the organization.
By-Laws set forth in detail the procedures the organization must follow
to conduct business in an orderly manner. They provide further
definition to the Articles of the Constitution and can be changed more
easily as the needs for the organization change. By-Laws must not contradict
provisions in the constitution. They generally contain the following
specific information.
- Membership (selection procedures, resignations, expulsion, rights
and duties)
- Dues (amount and collection procedures, special fees, when payable)
- Duties of officers (powers, responsibilities, specific job descriptions,
procedures for filing unexpired terms of office, removal from office)
- Executive board (structure, composition, powers)
- Committees (standing, special, how formed, chairpersons, meetings,
powers, duties)
- Order of business (standard agenda for conducting meetings)
- Parliamentary authority (provisions for rules of order, generally
Robert’s Rules of Order-Newly Revised)
- Amendment procedures (means of proposals, notice required, voting
requirements)
- Other specific policies and procedures unique to the organization
and necessary for its operation
Once the constitution and by-laws of the organization have been developed,
review them regularly. The needs of the organization will change over
time, and it is important that the constitution and by-laws are kept
up-to-date and reflect the current state of affairs. Provide a copy
of constitution and by-laws to new member. This document will help to
unify the members by informing them about the opportunities that exist
for participation and the procedures to follow to be an active member.
A thorough study of the constitution and by-laws should be a part of
officer training and transition.
A copy of the organization's constitution and by-laws must be submitted
to Student Organizations Services when:
- A new organization is applying for registration.
- Any changes or amendments are made to the organization's constitution
and/or by-laws.