Emergency Communications Center

Emergency Update 2.9.12

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Winter Weather Instructions

As winter approaches, it is important to review procedures relating to weather closures and delays.

• Essential Personnel Designation: Early in the season, managers should proactively communicate with their employees about their status should the university only require essential personnel to report to work. While it is impossible to address every scenario, essential personnel typically are directly involved in delivering services critical to health or safety, essential services to students, or are involved in the university's plant operations. If an employee is unsure of the essential nature of their job, they should contact their supervisor for clarification at their earliest convenience.
• Winter Weather Cancelation: In the event of extreme winter weather, the university may close. If a weather closure is required, the university will communicate with employees via official communication channels, including, but not limited to, the TechAlert! emergency communication system and local media. The coordination of a campus closure is quite extensive. Texas Tech will communicate with employees at the earliest reasonable time. Employees who were scheduled to work during the closure will receive instructions relating to appropriately recording their time upon their return to work.
• Winter Weather Delay: In the event of extreme winter weather, the university may delay opening. If a weather delay is required, the university will communicate with employees via official communication channels, including, but not limited to, the TechAlert! emergency communication system and local media. Non-exempt (hourly) employees should report to work at the time the university opens, unless it is unsafe for them to do so. Exempt (salary) employees, including instructional staff and professors, should use their professional judgment to determine a report time that allows them to prepare for the start of class. Employees who were scheduled to work during the delay will receive instructions relating to appropriately recording their time upon their return to work.

All employees should exercise common sense and good judgment. Employees should never report to work if it is unsafe to do so. If an employee determines that it is unsafe to report to work, they should immediately communicate with their supervisor.

If an employee has questions during a weather delay or closure, they should contact their supervisor directly as university offices may be closed or have limited access to telecommunication services. In the event of an emergency, employees should call 911.

Employees should visit www.ttu.edu/emergency to update their contact information in the TechAlert! emergency communication system.

Please contact Human Resources at (806) 742-3851 with any questions relating to this, or any matter.

Get The Message: TechAlert!

If you have not already done so this semester, update cell phone, home phone or text message information at www.ttu.edu/emergencyalert. Up to four phone numbers can be entered, with TTY/TDD for hearing impaired and text messaging options. The system is used to alert the university community of emergency situations or class cancellations or delays.

Check your information and Get the Message!

Training Videos Available

Shots Fired: When Lightning Strikes provides guidance for surviving an active shooter situation. It is available to all faculty, staff and students with an eraider account. Be prepared, watch it today.

• Student Version.
• Faculty and Staff Version.

All faculty and staff should complete MentalHealthEdu

MentalHealthEdu is a 24/7 online program that provides information to help faculty and staff recognize signs of distress in students, communication tips for effective intervention and answers to questions about privacy laws.

It is made available to Texas Tech faculty and staff through the Division of Student Affairs. All faculty and staff are strongly encouraged to complete the 30-minute program by going to www.mentalhealthedu.com and entering login ID 7MH229115.