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FAQ's
What contracts should be routed through the
Office of Contracting?
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Non grant related items
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Service agreements
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Consulting agreements
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Construction agreements less than two million for
renovation and less than one million for new construction
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Facility leases
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Concession/vending agreements
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Insurance policies
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Professional service agreements (Architectural,
Accounting, Engineering, Medical, Legal, Surveying, Appraisals)
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Air charter flights
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Retail operations
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Service operations
When type of procurement should I use?
What can I do to expedite the process?
- Start early. Large volumes of contracts are routed through
the Contracting Office. Allowing adequate time for a thorough review
is extremely helpful. We strive to complete the process in
less than a week for small contracts and less than three weeks for
large contracts. If a contract is greater than $1,000,000, it
will require Board of Regents approval and this can add a few months
to the process if the contract was not already pre-approved.
- Ensure that all exhibits, appendices, addendum, and approvals
for budgets expenditures, are all attached and in correct order. This information
will need to be reviewed along with the body of the
contract.
- Ensure that the routing form is
filled out completely.
- Ensure that the funds have been verified prior to routing the
contract. Also, ensure that the proper object code is set up.
Who do I contact should I have questions or need forms?
- You may click on the name of the person listed on the Staff
Listing page and send them an e-mail.
- You may also call the office at 806.742.3841
- Click on the forms page on this website.
How do I proceed with an Open Records Request?
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