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Administrative Committees

  1. Awards and Research Committee
  2. Grade Appeals and Scholarship Committee
  3. Personnel Actions Committee
  4. Personnel Actions Policy Committee
  5. VPA Graduate Committee
  6. VPA Committee on Academic Programs
  7. VPA Health and Safety Committee

I. Awards and Research Committee

The responsibilities of the Awards and Research Committee include determining college-level recommendations for faculty and graduate student awards, providing advice to the dean by prioritizing applications for Faculty Development Leaves, and acting as a clearinghouse for issues that impact research within the college.

Chaired by an associate dean, membership comprises one person from each unit who is appointed to a three-year term. The committee meets on an ad hoc basis.

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II. Grade Appeals Committee

The charge of the Grade Appeals and Scholarship Committee is to process formal grade appeals from students registered for courses administered by units within the college [OP 34.03]. Faculty membership consists of one representative per unit, each appointed to a three-year term, and two student members who are appointed annually. An Associate Dean serves as ex-officio chair for grade appeals.

For more information, view the TTU Operating Policies.

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III. Personnel Actions Committee

The Personnel Actions Committee is responsible for Tenure and Promotion recommendations, Comprehensive Performance Reviews, and Exit Interviews for departing faculty members. Ideally, every vote on tenure and promotion cases [OP 32.01] involves four committee members who examine dossiers from outside their home units. A non-voting member from the home unit, ordinarily the PAC Policy Committee member (see below), attends Tenure and Promotion meetings to witness and to answer questions; this observing member exits prior to the committee vote and maintains committee confidentiality. Should the Policy Committee member be unable to serve as non-voting witness, the unit's senior voting member may serve in this capacity.

Comprehensive Performance Reviews [OP 32.31] are handled by a subcommittee of four comprised of four members who have not voted on the faculty member's record within the home unit.

Exit interviews [OP 32.14] are conducted on an ad hoc basis by a subcommittee convened from committee membership and an associate dean. At the minimum, two individuals (associate dean included) comprise the exit interview committee; at least one member must be from outside the exiting individual's home unit. In exceptional circumstances, two associate deans may constitute the subcommittee.

Personnel Actions Committee membership comprises two persons from each unit, all appointed to staggered two-year terms. An associate dean serves as ex-officio chair for Tenure and Promotion sessions and the subcommittee for Comprehensive Performance Reviews.

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IV. Personnel Actions Policy Committee

The Personnel Actions Policy Committee (PAPC) is responsible for altering college-level policies and procedures related to Tenure and Promotion, Comprehensive Performance Reviews, and Exit Interviews for departing faculty members. Membership comprises the exiting (alumnus) PAC member from each unit, chair, directors, associate dean, and dean. Faculty PAPC members serve one-year terms and, during that year, also constitute non-voting members on tenure and promotion cases issuing from their home units.

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V. VPA Graduate Committee

Appointed by the dean, the Visual and Performing Arts Graduate Committee (CVPAGC) comprises the Graduate Advisor (title varies) of each major in the Fine Arts Doctoral Program (FADP) and one additional representative from each of the three units of Art, Music, and Theatre and Dance. The associate dean who serves as director of the FADP chairs the college's Graduate Committee ex officio. The chair participates as an equal member in all respects with the exception of voting rights: only in the case of a tie does the chair cast a vote in CVPAGC decisions. The committee, via its chair, may occasionally call upon non-voting visitors for information and/or discussion.

The primary role of the VPAGC is that of a clearinghouse for issues which impact graduate studies generally and/or which require college-level coordination prior to consideration by other university administrative units beyond the college. Such issues include, for example, review of college course proposals at the graduate level (VPA prefix). In addition, the dean may choose to seek advice from or delegate responsibilities involving graduate students or studies to the Graduate Committee or its members on an ad hoc basis (e.g., Graduate Academic Committees).

A subcommittee, the FADP Admissions Committee (FADPAC), comprises the Graduate Advisor (title varies) or proxy from each of the three FADP majors in Art, Music, and Theatre, who meet with the program's Director. The director participates as an equal member in all respects with the exception of voting rights: only in the case of a tie does the chair cast a vote. The FADPAC evaluates the program's admissions cases, whenever possible by virtual communication.

The dean, FADP director, and unit administrators manage FADP policy, course offerings, and similar issues involving allocation of resources to the program. The director of the FADP is charged with on-going review and evaluation of the overall program. In addition, the FADP director tenders suggestions regarding program needs including policy changes, evaluative measures, etc. from FADP advisors and faculty-at-large; the director then recommends issues having a high degree of potential to dean and unit administrators for consideration or for assignment to the VPAGC, ad hoc graduate study committees, etc.

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VI. VPA Committee on Academic Programs

The charge of the Committee on Academic Programs is to serve the college level review process for (1) Adding, Changing, and Deleting Courses and Changing Method of Delivery [OP 36.01], and (2) New Academic Programs, Course Approval for New Programs, Program Termination, and Changes in Delivery Format [OP 36.04). Committee recommendations are forwarded to the dean.

Chaired by an associate dean, the committee includes a Library Liaison as a standing member. Six faculty members from the three units are appointed on a rotational basis to three-year terms; a student member is appointed annually.

For more information, view the VPA-CAP Policies and Procedures.

VII. VPA Health and Safety Committee

The charge of the Health & Safety Committee is to promote health and safety across the college and serve as a coordinating committee and advisory body to the dean for college-wide health and safety policies and procedures.  As needed, the committee will also serve as a liaison between individuals in the college responsible for unit health and safety issues and the university’s Responsible Conduct of Research committees overseen by the Associate Vice President for Research - Research Integrity.  The committee monitors occupational safety issues and concerns as well as those related to responsible conduct of research.

The CVPAHSC is chaired by one of the associate deans, and is comprised of two members from each of the three units of the college: one unit faculty member (usually designated as a PI or having responsibility for any aspect of health and safety within the unit) and one unit staff member (usually assigned health and safety related responsibilities). Faculty and staff committee members are appointed to three-year terms.  In addition, one member of the committee shall be a student, either undergraduate or graduate, who will serve a one-year term.

The CVPAHSC meets at least once during each fall and spring semester, and may meet as frequently as once per month at the discretion of the chair and depending on need. To assist with planning, the first Tuesday of each month during the semester will be reserved for a 4:00pm meeting in Holden Hall 103E.  Items for the agenda must be submitted by the last Tuesday of the month prior, and notice of a meeting, if needed, will be circulated to the membership on the last Wednesday of each month in the semester along with the agenda.

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