Texas Tech University

VPA-CAP Policies & Procedures

VPA-CAP Policies & Procedures
College of Visual and Performing Arts
Committee for Academic Programs
(VPA-CAP)

Polices and Procedures for Submitting Course and Curriulum
Additions, Deletions, and Changes
2018-2019

Prior to preparing and submitting proposals, all parties should review all information here.

Committee Members and Contact Information

VPA-CAP Meeting Dates

(All meetings begin at 3:00 p.m in 103 Holden Hall Conference Room.)

  • Monday, September 10 (proposals must be submitted by September 4)
  • Monday, October 1 (proposals must be submitted by September 24). Last meeting for Core Curriculum, undergraduate, and graduate course proposals for Spring 2019 offering
  • Monday, November 5 (proposals must be submitted by October 29). 
  • Monday, December 3 (proposals must be submitted by November 26)
  • Monday, January 28 (proposals must be submitted by January 22). Last meeting for undergraduate and graduate course proposals for catalog copy
  • Monday, March 4 (proposals must be submitted by February 25).
  • Monday, April 1 (proposals must be submitted by March 25)
  • Monday, May 6 (proposals must be submitted by April 29)

Meetings generally will be scheduled for 90 minutes, with the last 15-20 minutes reserved for the Committee's closed session. To be placed on the agenda for a specified meeting, proposals must be received through Curriculog by the due date indicated above. Proposals in need of mechanical corrections and non-substantive revisions may be returned to the sending unit prior to placement on an agenda and will be scheduled according to the due date the corrected version(s) are posted on Curriculog.

The agenda for each meeting will be distributed via email no later than the week prior to the meeting date. A faculty member or the chairperson or director of the proposing unit must represent each proposal at the meeting where the proposal is an agenda item. The committee will table any proposal for which a faculty representative from the sending unit is not present. Minutes of each meeting will be distributed via email by the Wednesday following the meeting, at which time units will know the outcome of their proposals as determined by VPA-CAP. The Committee Chairperson (the Associate Dean of Undergraduate and Curricular Issues or a designate) will process approved proposals for continuance through the system and will discuss with school directors the issues pertaining to proposals not approved by VPA-CAP.

General Procedures

(See below for detailed procedures.)

  • Policies and Procedures. The TCVPA follows the terms of TTU-OP36.01 and 36.04 in its curricular policies and procedures.
  • Meetings. Meetings generally will be scheduled for 90 minutes, with the last 15-20 minutes reserved for the Committee's closed session. To be placed on the agenda for a specified meeting, proposals must be received through Curriculog by the due date indicated above. Proposals in need of mechanical corrections and non-substantive revisions may be returned to the sending unit prior to placement on an agenda and will be scheduled according to the due date the corrected version(s) are posted on Curriculog.
  • Agenda. The agenda for each meeting will be distributed via email no later than the week prior to the meeting date.
  • Attendance at Meetings, Voting. Department chairpersons, school directors, or their designated faculty representatives must be present at VPA-CAP meetings where their proposals are on the agenda. Staff members of departments or schools usually have too little academic expertise in the discipline to adequately address VPA-CAP questions and concerns. The committee will table any proposal for which a faculty representative from the sending unit is not present. VPA-CAP members do not serve as department representatives, nor do they vote on recommendations pertaining to courses from their home units. The chair participates as an equal member in all respects with the exception of voting rights: only in the case of a tie does the chair cast a vote in VPA-CAP decisions. The committee, via its chair, may occasionally call upon non-voting visitors for information and/or discussion.
  • Minutes. Minutes of each meeting will be distributed via email by the Wednesday following the meeting, at which time units will know the outcome of their proposals as determined by VPA-CAP. The Committee Chairperson (the Associate Dean of Undergraduate and Curricular Issues or a designate) will process approved proposals for continuance through the system and will discuss with school directors the issues pertaining to proposals not approved by VPA-CAP.
  • Course Approval. All course/degree changes, additions, and deletions must be entered into Curriculog, the program that the university uses to automate the process of curriculum approval. Proposals must be approved by the faculty of the originating School and endorsed by the chairperson or director before they can be submitted to the VPA-CAP.
  • Proliferation of Courses. Efforts shall be made at each level to ensure against a proliferation of courses beyond the ability of the department or area to offer such courses. For each proposal to add a new course to your curriculum, please be prepared to address how the particular course and the overall curriculum will be supported by existing faculty and resources, how it will fit into a rotation to assure students get what they need for timely graduation, and how the deletion of one or more other courses would help balance resources and curriculum.
  • Periodic Course Review. Courses must be reviewed periodically at the school level for currency and appropriateness of content. This includes courses taught via distance learning or as correspondence courses through Online and Distance Education.
  • New Course Numbers. New courses should not be submitted with numbers used in the previous ten years (unless the same course is reinstated) to ensure that no confusion results in students' degree audits, grade replacements, and transcripts.
  • Timeline for Submission. The Texas Higher Education Coordinating Board (THECB) schedule for approving courses provides more flexibility than before. Nonetheless, VPA-CAP encourages early submission of proposals that may be dependent upon positive consideration by the Graduate Council (for graduate courses only), the Academic Council, the Office of the Provost, the Teacher Education Council, and/or the THECB.
  • Challenges and Objections. If a school director wishes to review and subsequently question a proposal submitted by another School, he/she should contact the director of the proposing unit. If the question cannot be resolved between them, the inquiring director may present the question in person and/or in writing to VPA-CAP.
  • Joint Proposals. Cooperative proposals involving two or more academic units must include a memorandum of understanding to substantiate the cooperative aspects of the course. This memorandum must be co-signed by the appropriate school directors and be made part of the original proposal.
  • Basic Degree Requirements. Any course changes or revisions to catalog statements that would affect basic degree requirements for the various degrees within the College of Visual and Performing Arts must be discussed with the Associate Dean for Undergraduate and Curricular Issues prior to being submitted for insertion in the catalog, in order to determine if VPA-CAP and Dean's approval are needed.
  • Core Curriculum Courses. Courses that schools wish to have included on the list of courses approved for meeting University Core Curriculum Requirements or for the Multicultural Requirement should be submitted initially to the Associate Dean for Undergraduate and Curricular Affairs. More information about Core Curriculum Course Review Procedures can be found on the Provost's website.
  • Certificate Programs. Information about undergraduate and graduate certificate proposals can be found here.