| ACTION | INITIATED THROUGH | SUBMITTED TO | TIME |
|---|
| 1 |
Plan courses for degree |
Graduate Advisor |
Graduate Advisor |
Prior to registration |
| 2 |
Take preliminary exam (option) |
Graduate Advisor |
Graduate School |
Early in doctoral study, usually first semester of coursework |
| 3 |
Set up doctoral advisory committee and title |
Graduate Advisor |
Graduate School |
Prior to filing doctoral degree plan |
| 4 |
File "Program for the Doctoral Degree" form |
Graduate Advisor or Chair, Advisory Committee |
Graduate School Doctoral Coordinator |
Before the end of first year of doctoral coursework |
| 5 |
File changes in degree program, if necessary |
Graduate Advisor or Chair, Advisory Committee |
Graduate School Doctoral Coordinator |
As needed |
| 6 |
Take Qualifying Examination for major and minor subjects
(Qualifying Exam and Admission to Candidacy Recommendation Form) |
Graduate Advisor or Chair, Advisory Committee |
Graduate School |
After approval of doctoral program and completion of coursework |
| 7 |
Recommendation for admission to candidacy (request by memo) |
Graduate Advisor |
Graduate Council |
After passing qualifying exam and no later than 4 months before graduation |
| 8 |
Enroll in semester of graduation if all requirements are met (at least 3 hours) |
Graduate Advisor or Chair, Advisory Committee |
Registrar |
Semester of graduation |
| 9 |
File "Doctoral Intent" form with official title of dissertation listed |
Student |
Graduate School |
Semester of graduation (One must be filed for each intended graduation semester.) |
| 10 |
Pay ETD Processing fee through Student Business Services |
Graduate School Dissertation Supervisor |
Student Business Services |
Semester of graduation (This is paid only once.) |
| 11 |
Schedule final oral defense of dissertation and submit
"Doctoral Final Oral Examination Notification Form
at least 3 weeks before defense |
Student, Committee Chair, and Advisory Committee |
Graduate School Dissertation Supervisor |
At least 3 weeks before defense |
| 12 |
Stand for final oral defense of dissertation and send result by memo to the Graduate School
(Doctoral Defense Report |
Advisory Committee |
Graduate School Doctoral Coordinator |
Semester of graduation |
| 13 |
Submit signed Thesis-Dissertation Approval Form,
and signed ETD Signature form, after incorporating
committee changes, submit .pdf file of dissertation to Dissertation
Supervisor for review. |
Student, Advisory Committee |
Graduate School Dissertation Supervisor |
Semester of graduation (usually 5 weeks before graduation date) |
| 14 |
Final grade for dissertation hours (A or B) |
Committee Chair or Advisory Committee |
Registrar-Final Grade Roll |
End of semester |
| 15 |
Submit official .pdf of dissertation to ETD web site
(DMA students submit PDF programs to ETD site and turn CDs in to the Graduate School) |
Student |
Graduate School Dissertation Supervisor |
Prior to deadline |
| 16 |
Complete Doctoral Survey |
Student |
http://survey.norc.uchicago.edu/doctorate |
Before Graduation |