TTU—Hill Country Board of Advisors
A. Authority: The Texas Tech University – Hill Country Board of Advisors was created in response to the legislative appropriation granted Texas Tech to establish enhanced higher education services in the Hill Country region.
E. Filling a Vacancy: When a member resigns before his term is completed, the officers may select someone to serve the remainder of the term. After the term is completed, that person is eligible to be elected for one or two more terms in accordance with Paragraph D-Terms in the Organization Section, above.
Fall Meeting – (September) hosted by TTU at
1. Executive: The committee will consist of the officers of the Board plus the Chairpersons of standing committees and of appointed task forces. The committee will meet prior to regular meetings to plan for activities of the Board and will be supported by the COO.
a. Provide feedback on community issues, needs and impressions
b. Communicate information on TTU and partner programs and activities to communities
c. Maintain a record of Board member community activities performed on behalf of Hill Country higher education initiatives
d. Help in recruiting students for TTU and its partners
e. Generate support among local civic organizations, school districts, businesses and governmental organizations
f. Develop support for local scholarships and student support programs by local citizens, organizations and businesses
g. Provide liaison to city and county governments
h. Provide liaison with local community advisory committees and other organizations supporting operations of TTU educational sites in the Hill Country
i. Provide an interface with local alumni chapters
3. Legislative Affairs: The committee will fulfill the following duties:
a. Provide liaison with public officials at state and federal levels
b. Solicit support of members of the Advisory Board for communicating with local and county governmental officials as needed
I. Procedures: Scheduled meetings of the Board of Advisors shall be held as detailed in paragraph E and rotated among the regional teaching sites.
1. Special meetings: These may be called at the request of the Chairman of the Board or by a majority of the Board members. Any regular or special meeting of the Board of Advisors shall be announced in writing at least ten days prior to the meeting delivered personally or sent by mail, fax, or email to each member at the address shown in the records of the Board. If mailed, such notice shall be deemed to be delivered when deposited.
2. Presiding Officer: The Presiding Officer at any meeting will be the Chair or, in his/her absence or incapacity, the Vice Chair.
Recording Officer: The official record shall be kept by the COO and approved by the Board's Secretary.
Quorum: A scheduled or special meeting will be constituted when one-half or more of the Board members are present.
Rules: Insofar as they do not conflict with these procedures, Roberts Rules of Order will serve as the procedural rules for the Board.
Voting: Each Board member is entitled to one vote. Ex-officio members shall not have a vote. Voting may be done by email when appropriate.
Secretarial support: Support will be provided to the officers of the Board and Standing Committee Chairs by the COO.
Amendments: These procedures may be amended by two-thirds vote of the total Board provided the following provisions are met:
a. Notice of such amendment, complete with the text proposed, is provided to each member by mail, fax or email prior to the meeting at which the vote will be taken.