Staff and Chaperones
University Student Housing depends on camp and conferences chaperones to supervise youth participants and ensure all policies are being enforced. This includes, but is not limited to, the following expectations:
- For children under the age of 13, we require one chaperone 18 years or older for every 15 youth.
- For children 13 to 17 years old, we require one chaperone 21 years or older for every 25 youth.
- Chaperones are required to stay on campus overnight during the conference.
- Ensure quiet hours and curfews are being enforced.
- Quiet hours are from 10:00 p.m. to 10:00 a.m.
- Courtesy hours are in effect 24 hours a day.
- Ensure campers are supervised at ALL times, including within residence halls, dining facilities, and all other indoor and outdoor spaces on University property.
- Ensure campers are not visiting residence hall floors and/or restrooms other than those assigned to the group.
- Ensure participants are being respectful of University property and staff.
- Manage safety of participants. In case of fire or weather emergency, follow orders from University Student Housing staff.
- Ensure all lost keys and/or building access cards are reported to residence hall staff immediately.
- Ensure no alcohol, controlled substances, or firearms are present within the camp/conference.
- Chaperones and participants must comply with all applicable federal, state, and local laws, and all University rules and regulations.
Sexual Abuse/Child Molestation Prevention Training
The Texas Safe Camps Act (Texas Education Code §51.976), requires employees of camps/programs involving minors to be educated and trained on warning signs of sexual abuse and child molestation. Texas Tech University Operating Policy 10.19 sets out the training and reporting requirements associated with hosting a camp/program on campus.
Campus Carry Act
The Campus Carry Act (Texas Government Code §411.2031) and Texas Tech University Operating Policy 10.22 establishes exclusionary zones, where individuals are prohibited from carrying concealed handguns, at any locations a camp/program for minors is conducted on campus. For the University to provide security and proper notice to the public, please register your camp/programs locations with the University.
Register your Camp with the University
Please visit the Minors On Campus website at https://www.ttu.edu/administration/president/unicounsel/MinorsonCampus.php to register your camp with the University, apply for a campus carry exclusion zone during your camp, and register all staff and chaperones for a Sexual Abuse/Child Molestation Prevention Training session.
Two emergency contacts are required for youth camps. Emergency contacts must provide a working cell phone number and be available 24 hours a day, in case of emergency.
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Conference applications began November 1, 2017 at 8:00 a.m. CST