Safety and Security
Safety is top priority for us
In order to gain access to an assigned residence hall, guests need to swipe a conference ID card. Video cameras monitor each entrance door, inside the elevators, common areas and laundry rooms for safety. University Student Housing staff make regular rounds of each residence hall and parking lot from 10:00 p.m. to 6:00 a.m. We have professional staff on call 24 hours a day and desk staff to help monitor each building.
- Look around and be aware of surroundings when you enter and exit a building.
- Do not allow unknown individuals to follow you through card swipe doors.
- Never leave personal property unsecured or unattended.
- Always tell someone where you are going and what time you expect to return.
- Youth must be accompanied by an adult chaperone at all times.
If an emergency maintenance concern arises, notify the front desk immediately. If the hall office is closed, contact the on-call phone number posted at the front desk.
Keys and ID Cards
Each guest will receive an ID card, which will be used to enter the residence halls as well as pay for meals if a dining plan has been purchased or is provided by the camp/conference. If the card is lost, a $15.00 replacement card will need to be purchased in order to access the residence hall or utilize the dining plan.
Lost or misplaced keys must be reported to the residence hall office immediately so that a lock change may be processed. A $50.00 per lock fee may be assessed. Some halls have multiple doors/locks, requiring us to change all locks in that room and suite, resulting in charges up to $300.00.
The residence hall rooms will automatically lock upon closure. If a guest is locked out of their room, a lockout key may be checked out for 15 minutes. A chaperone must check out a lockout key for youth participants. Keys not returned within the 15-minute time frame may result in lock change charges.
All keys must be returned upon check out. Keys not returned will result in lock change charges, billed to the group.
Should an emergency situation develop in a residence hall, participants will be notified by hall staff. Due to variations in the physical design of each residence hall, instructions will be given by University Student Housing staff. Because of the potential danger to other guests, hallways should be kept clear of any obstructions in case of fire.
Various types of weather affect the Lubbock region throughout the year. Texas Tech maintains a centralized warning and alert system for use in the event major storms or other disasters threaten our community. Ideally, sufficient warning time will allow precautionary measures to be implemented.
Prohibited Items and Behaviors
- Weapons and/or firearms
- Alcohol and/or controlled substances
- Candles and/or incense
- Smoking (including vape and e-cigarettes) is prohibited within 20 feet of any building
Other Safety Considerations
- Follow all emergency directions and notifications from Texas Tech University
- Do NOT tamper with smoke detectors or sprinkler heads
- Hanging items from a sprinkler head may cause a flood that could potentially affect multiple rooms or floors within the residence halls
- Be aware of elevator weight limits
- Too many people on an elevator could cause a malfunction
Title IX Reporting
Under the United States Code of Federal Regulations, Title IX states that, "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." 20 USCA § 1681.
Texas Tech is committed to providing its students, faculty, staff, and guests with an educational and workplace environment free from any form of unlawful discrimination. The Texas Tech community is dedicated to fostering and supporting a culture of mutual respect and communication. Please note that all University Student Housing employees are considered to be mandatory reporters and will, by law, report any information or incidences shared with them that falls under Title IX.
Texas Tech University does not tolerate discrimination or harassment of students or guests based on or related to sex, race, national origin, religion, age, disability, protected veteran status, or other protected categories, classes, or characteristics. While sexual orientation and gender identity are not protected categories under state or federal law, it is Texas Tech University policy not to discriminate on this basis. Actions related to admission, discipline, housing, extracurricular and academic opportunities shall not be made based on a student's protected status. Discriminatory behavior is prohibited regardless of the manner in which it is exhibited, whether verbally, in writing, or electronically displayed or conveyed. Individuals who violate these policies and laws are subject to disciplinary action, up to and including expulsion.
Examples of the types of discrimination and violence that are strictly prohibited by Texas Tech include but are not limited to: sexual harassment, the failure to provide equal opportunity in athletics, discrimination in a school's science, technology, engineering, and math (STEM) courses and programs, discrimination based on pregnancy.
In addition to Title IX, certain Clery specific crimes are also considered to be Title IX violations and will be handled by the university as mandated under both statutory requirements. These include but are not limited to sexual misconduct, domestic violence, dating violence, and stalking.
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Conference applications began November 1, 2017 at 8:00 a.m. CST