New Employee Forms and Processing
Contact HR Comp & Ops
HR Compensation & Operations195 Doak Conference CenterPhone: 806-742-3851HR Comp & Ops Staff Directory
I-9 / New Employee Packet
Please complete your New Employee Packet and return the signed and dated forms to the Employment Services Coordinator in your department.
IMPORTANT NOTE: The I-9/New Employee Packet must be completed within the first three days of employment and be attached to the employee's New Hire ePAF.
Please read all the following steps carefully. Each step will open in a separate window. If you are using pop-up blocking software, hold down the control key and click on the link.
I-9 / New Employee Packet Completion Steps
Directions: Follow the steps below to complete your initial enrollment process. The New Employee Packet Checklist will assist in this process.
NOTE: The following forms are attached to the ePAF for all employees.
- Step 1
Complete the I-9 Employment Eligibility Verification
NOTE: If the position is funded with a federal contract (i.e., GSA, DOD, NASA, etc.), e-verify will be required. To document that the verification process has been completed, please enter the following on the top center of the I-9 form, "E-Verify Case Verification # _________" followed by the ESC's initials and the date. In addition, the employee's Tech ID (R#) should be recorded on the upper right hand corner of the I-9 form.
- Step 2
Complete the Employee's Withholding Allowance Certificate (W4) Form.
- Step 3
Complete the Texas Tech Biographical Data Form.
- Step 4
a. Read the TTU System Community Conduct, Intellectual Property Rights, Excerpts from the State Government Code, Excerpts from the General Appropriations Act document.
b. Complete the Employee Acknowledgement.
- Step 5
Proof of Selective Service Registration (male U.S. citizens 18-25 only).
- Step 6
Special instructions for Foreign Employees.
NOTE: The documents in Steps 7 and 8 must be attached to all benefits-eligible Faculty, Staff, and Graduate Student New Hire ePAFs.
- Step 7
Complete the TRS-Eligibility Determination and Enrollment Authorization Form.
- Step 8
a. Complete the Benefits Enrollment Information form.
b. Benefits-eligible staff, faculty, and graduate students only: Read and sign the HIPAA Notice from ERS.
c. Schedule all new benefits eligible employees for a Benefits Orientation at http://webapps.tosm.ttu.edu/itts/sumtotalsystems. If you have not yet received your eRaider ID to log in, call Talent Development at 806-742-0530 to register.
PLEASE NOTE: Incomplete or late forms can cause delays in processing paychecks.