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Manager's Procedures for Exiting Faculty

  1. Notify Chairperson

    All faculty, visiting faculty, and lecturers paid in whole or in part from faculty salaries should notify the appropriate chairperson of intention to terminate as early in the year as possible. The chairperson will then notify the dean and request continuance or termination of the anticipated position vacancy.The chairperson will initiate an electronic Personnel Action Form (ePAF) for the faculty member including their reasons for departure. More information concerning the notification procedure can be found in TTU OP 32.26 Faculty Departure Notification Procedure.

  2. Submit Appropriate Forms

    Lump Sum Vacation Certification Form: This form can be used to transfer vacation time from one Texas state agency to another if the qualifications are met. Otherwise, this form can be used to submit a request for a vacation check for all unpaid vacation. This form can be submitted to Payroll Services or Human Resources. More information about vacation leave and the lump sum payment can be found in TTU OP 70.45 Vacation Leave.

    Application to Contribute to the Sick Leave Pool: The Sick Leave Pool is made up of unused sick leave hours from current or previous employees of Texas Tech. Employees leaving Texas Tech are welcome to donate their unused sick leave to the Sick Leave Pool if they so choose by filling out the Application to Contribute to the Sick Leave Pool form. More information about the Sick Leave Pool can be found in TTU OP 70.44 Sick Leave and Sick Leave Pool.

  3. Return University Property

    All Univeristy property including keys, cell phones, laptops and any other items that were furnished to you by Texas Tech University must be returned.

  4. Faculty Exit Interview

    Departing faculty will have the opportunity to express their views and provide an evaluation of their experience with an exit interview. The appropriate chairperson or dean will initiate the opportunity for an exit interview well before the departure date, when known. More information for the exit interview procedures concerning faculty can be found in TTU OP 32.14 Exit Interviews of Departing Faculty.

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