New Employee Checklist
Below you will find information that will assist you as you begin work at Texas Tech. If you have any questions, contact Human Resources at 806-742-3851 or firstname.lastname@example.org.
To print the full list for reference, click Show all details and then Print this page.
Before your first day
Complete all pre-employment screenings
Employment at Texas Tech may be contingent upon the successful completion of a criminal background check, drug or alcohol screening, as well as verification of the information provided during the interview process. Your hiring department will work closely with you to process the necessary forms to complete these screenings.
Review a summary of your insurance rates
Review a summary of current plan year insurance rates before you sign up.
Complete the New Employee Packet (NEP)
The New Employee Packet must be completed and submitted to Human Resources by your hiring department within the first three days of employment.
Notify Human Resources of any prior state service and leave balances
If you have previously worked at Texas Tech or another Texas state agency, be sure to complete the Previous Service section on the second page of the Texas Tech Personal Biographic Data Form in your New Employee Packet. Human Resources will contact you with the information and forms needed to transfer service credit and leave balances from other state agencies.
During your first week
Meet your Employment Service Coordinator (ESC)
Each department on the Texas Tech campus has an assigned ESC to direct new employees through the New Hire process. This individual will help you learn about work life at Texas Tech.
Your department submits an ePAF (Electronic Personnel Action Form)
After you have completed your I-9 Employment Authorization Form from the New Employee Packet, your department can submit a Personnel Action Form (ePAF) to set up the salary for your new job. Twenty-four hours after the ePAF has been processed into the Human Resources System (Banner), you will be added to all other campus systems and may proceed with the next steps.
Get your Employee 'R' ID
Your department will receive this number as soon as they prepare the ePAF. This is your Texas Tech Identification number, also known as your "R number" or "TechID." (If you have previously been enrolled or employed at Texas Tech, you may already have an 'R' Number.)
Get your eRaider ID
Your eRaider ID and password will serve as credentials for most Texas Tech online systems. To activate your eRaider ID:
- Visit the University ID office in room 103 of the Student Union Building (SUB). You will need to present a government-issued ID in person to receive your eRaider activation code. If you have questions, please call 806-742-1457 or contact the ID office at email@example.com.
- Go to the eRaider Services Web site, click Activate Account, and complete the online activation process. You will then be able to log on to eRaider and activate your TechMail (e-mail) account.
Log on to the Raiderlink portal
After you have been assigned an eRaider ID and password, you can sign into the Raiderlink portal and click on the TTU Employee tab for access to your employee data, timesheet/leave report, and other important links.
Purchase a parking permit
Complete the necessary online forms at University Parking Services' Web site to purchase a space.
Complete an authorization form for keys
Complete the authorization provided by your department head to obtain keys. Keys are produced by the Lock Shop at the University Physical Plant.
Register for New Employee Orientation (NEO)
New Employee Orientation provides important information and is required within your first 30 days of hire. Online registration requires an active eRaider ID. Register for NEO on Tech's SumTotal Systems Web site. If you have not received your eRaider ID, call Talent Development at 806-742-0530 to register.
Get information about your paycheck
To inquire about the date of your first paycheck, and to fill out a Direct Deposit Authorization Form. More information is available on Payroll Services' Web site.
Sign up for emergency alerts
Sign up on Tech's Emergency Communications Center's Web site to receive emergency alerts regarding critical university operations.
During your first month
Attend New Employee Orientation (NEO)
New Employee Orientation provides important information and is required within your first 30 days of hire. Participants will hear from key university leaders, learn about departments that provide services to employees during a Staff Services Fair, learn about Texas Tech traditions and culture, meet other new employees, and satisfy several training requirements. New Employee Orientation is designed to help new employees make a quick and successful transition to Texas Tech University.
Enroll for benefit plans
During NEO, you will also receive information about Texas Tech insurance and retirement benefits. Within 30 days of your hire date, new employee insurance and retirement benefits paperwork needs to be completed online.
Take Safety Awareness training
New employees are required to complete online training (Safety Awareness and any others that pertain to you and your position as instructed by your supervisor):
- Go to Environmental Health and Safety's Web site.
- Under Quick Links at the top right hand corner of the page; click Online Training.
- Click on the Safety Awareness module to learn more about the training and to sign in.
Register for Leadership Training (managers only)
All newly hired or recently promoted managers and supervisors are required to complete the series within the first six months on the job. Leadership Training is a set of four courses that provides information about the knowledge, skills, terminology, and resources that are required to be a successful manager at Texas Tech University. The four courses are designed to be completed in sequence. Each class builds on the information presented in the previous classes.
Take Banner training (if required)
Training specific to your position can be found at the Administration and Finance Information Systems Management (AFISM) Web site.
Get a picture ID
Visit the University ID Web site for University ID and Raider Card information, or go by the ID Office to get your free ID Card. You must bring a state issued ID and your ePAF must have been processed before being issued an ID. The ID Office is located in room 103 of the Student Union Building.
After your first six months
Have a performance review
For most employees, the first six months of employment are considered an orientation and review period. Thereafter, employees are reviewed annually. See the Performance Management Operating Policy for more information.
Employees must have completed six months of continuous employment with the state before applying for vacation leave. For more information, see the Vacation Leave Operating Policy.