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Research Guidelines

F & A for Grant Proposals


DATE OF LAST REVIEW:

September 2009




PURPOSE

Specify the necessity of including the full Facilities and Administration (F&A) allocation in grant proposals and the procedure for ensuring F&A through a subcontract when functioning with a part time appointment in a different unit with which a grant proposal is submitted.



REVIEW

This OP will be reviewed by May 1 of each year by the COHS Research Committee with recommendations for revision presented to the Dean of the COHS.



POLICY

All COHS Faculty are encouraged to include the full F&A rate in grant proposals as specific funding agencies allow. This is important as these funds are used to support the University research initiative, and a portion will be returned to the faculty member who generated the income to enhance their research opportunities. If a faculty member is collaborating with faculty in another college or at the TTU Health Sciences Center, the COHS faculty member must be listed on the internal routing sheet to allow proper allocation of the F&A to the COHS and the participating faculty member. If a faculty member has a part time appointment in another unit, it will be necessary for that faculty member to be included in a subcontract in order to allow for proper allocation of the F&A to the COHS and the participating faculty member.



PROCEDURE

  1. As a budget for a grant proposal is being prepared, faculty should check the allowed level of F&A cost for the identified funding agency. If there are no restrictions on the percentage of F&A allowed, the full university required rate should be used.
  2. In completing the internal routing sheet for grant proposals, each participating PI and co-PI should be listed with their % of effort to ensure proper allocation of returned F&A.
  3. If a faculty member has a part time appointment with another unit in another college or in the TTU Health Sciences Center, a subcontract should be created between the other unit and the participating COHS faculty member. Procedures for subcontracts can be found on the ORS website.


FORMS USED

Internal Routing Form

Subcontract Forms


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