Proposal Initiation, Development, and Processing
DATE OF LAST REVIEW:
Specify procedural steps necessary in initiating, developing, and processing a research
proposal. To allow sufficient time for soliciting assistance and review by appropriate
departmental, college, and university representatives, grant proposal submissions
require advance planning.
This OP will be reviewed by May 1 of each year by the CoHS Research Committee with
recommendations for revision presented to the Dean of the CoHS.
All CoHS research and sponsored-project proposals will be routed through the researcher’s
Department Chairperson, CoHS Assistant Dean for Research, and the Office of Research Services (ORS) prior to submission to the funding source. If the proposal is being submitted
to a foundation or corporation, it must also be routed through the CoHS Office of Corporate and Foundation Relations within the TTU Office of Development. Proposals not routed through the appropriate
channels may not be honored by TTU, and Principal Investigators (PIs) will not receive
credit for the submission either by the university or college. This policy will apply
regardless of the mechanism of submission, i.e., mail delivery or web-based submission.
TTU Ops 74.01 through 74.10 provide additional information regarding TTU research policies and procedures.
Faculty planning to submit a grant proposal may receive feedback from the CoHS Grant
Review Team prior to submission. See the procedures outlined in the OP “CoHS Grant Review Team
Projects involving human or animal subjects, recombinant DNA, or radioactive material
must initiate the Institutional Review Board (IRB) evaluation process (OP 74.09
) by completing the appropriate forms prior to the submission of a proposal to ORS.
The IRB evaluation must be completed prior to the start of a research project and
expenditure of any program funds. IRB forms are reviewed and signed by the Assistant
Dean for Research. Please submit your IRB forms
to the Dean’s office at least two working days before the proposal is due.
All proposals submitted to ORS must include a completed and signed Internal Routing Form
. The Department Chairperson’s signature on the routing form signifies the appropriate
Department Chairperson(s) have reviewed and approved the completed proposal and all
its contents. Completion of this form is the only mechanism for obtaining institutional
credit for proposal submission. Department Chairpersons also need to stamp the routing
form and assign a departmental number.
To comply with new university processes of Cost Sharing
, if proposals include a cost sharing commitment, Department Chairpersons need to
maintain a copy of the Internal Routing Form for their records. This will be used
to reconcile budget revisions after funding is received.
After the PI, CO-PIs, and Department Chairperson (s) have signed the Internal Routing
Form and have assigned a departmental number, the PI should deliver the form, along
with a complete proposal that includes a budget to the Assistant Dean for Research
(ADR) for review. A minimum of two working days should be allowed for this review.
All proposal budgets must include the required Facilities and Administration (F &
A) Costs of 46.5% of modified total direct charges for on-campus projects and 26%
of modified total direct charges for off-campus projects unless the funding agency
limits or disallows F & A costs. If the funding source limits the F & A rates, a Request for Discounted F & A Form
must be completed, and a copy of the grant guidelines, policy statement, or letter
from the funding agency stating the F & A limits must be attached.
Each faculty and staff member listed on a proposal as a PI or Co-PI must have a current
Financial Interest Disclosure Form
(Positive or Negative) on file with the CoHS ADR. Disclosure forms are valid for
one academic year. All faculty are expected to complete a disclosure form by September
1 of each academic year
Once the ADR has signed the Institutional Routing Sheet, the complete proposal and
all related forms will be returned to the PI for delivery to ORS. ORS will submit
the proposal to the funding source once it has been signed by the Senior Vice President
(VP) for Research. The Senior VP for Research or his designee is the University’s
“Authorizing Official” for sponsored project purposes.
TTU Ops 74.01 through 74.10
Grant Review Team
TTU OP 74.09
Request for Approval of Outside Employment or Consulting and Disclosure of Significant
Internal Routing Form
Request for Discount of F&A Costs
Office of Research Services
CoHS Office of Corporate and Foundation Relations
CoHS Human Subjects Review Operating Policy