The Process for Establishing a Faculty-Led Program
Most Texas Tech faculty-led programs take place during the summer. As such, the Study Abroad Office has developed a timeline for summer faculty-led program development. Faculty interested in leading students abroad during a different time of the year should contact the Faculty-Led Program Administrator to discuss the appropriate timeline for their program.
Timeline for Summer Faculty-Led Programs
18 Months Prior to Departure
- Review the Study Abroad website to understand study abroad at Texas Tech University.
- Review OP 34.26 Faculty-Led Study Abroad Programs and the Handbook for Faculty-Led Study Abroad Programs.
- Meet with the Faculty-Led Program Administrator to discuss the details of your proposed program and what course(s) you'd like to offer.
- Propose your program by the appropriate deadline. Online registration, plus a program approval form, is required.
- Receive approval to lead students abroad from your Department Chair and College Dean.
10 Months Prior to Departure
- Finalize program with the Faculty-Led Program Administrator.
- Develop and finalize budget with Office of International Affairs Accounting & Finance Manager.
- Begin recruiting students for your program. Participate in the Study Abroad Fair.
- Attend a Faculty Workshop to discuss emergency preparedness and crisis response as well as the student application and billing process.
- Determine what requirements you'd like to include in your acceptance process and communicate your ideas with the Faculty-Led Program Administrator. Examples include an interview process, required essays, etc.
- Begin reviewing students for your program. Student applications open mid-fall semester.
5 months Prior to Departure
- Continue recruiting students for your program.
- Accept students to your program until application deadlines pass. Programs which do not meet the minimum number of students by the application deadline will be cancelled.
- Attend the Faculty Workshop, if you have not done so in the previous academic year.
- Begin to host orientation meetings for your students.
- Finalize program details with partners abroad, including submission of the finalized participant roster.
- Ensure students enroll in your course(s) via RaiderLink.
- File your travel application with the Office of International Affairs Travel Coordinator. Make any personal arrangements necessary for you to be out of the country for an extended period of time.
- Communicate your and your students' safe arrival in your host country.
- Communicate with the Study Abroad Office should an emergency arise or if you have any questions or concerns.
After Your Program
- Meet with the Faculty-Led Program Administrator to debrief and review your program.
- Submit receipts to the Office of International Affairs Travel Coordinator within 30 days of your program end date. If you will not be in Lubbock, email the receipts to the Travel Coordinator.