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Setup and manage Safe Lists Only filtering in Outlook 2003/2007

Click here for the Illustrated Instructions

Change Junk E-Mail settings in Outlook 2003/2007:

  1. On the Tools menu, select Options.
     
  2. In the Options dialog box, click on the Junk E-mail button.
     
  3. Here you can choose the level of junk e-mail message protection you want.  Select Safe Lists Only and click OK.

Add a sender to your Safe Senders List:

  1. Right-click on a message from the sender.
     
  2. Point to Junk E-mail, and click either Add Sender to Safe Senders List, Add Sender to Blocked Senders List, or Add Recipient to Safe Recipients Lists.  (Note:  It may take up to five hours for changes to your Safe Senders or Safe Recipients List to take effect on all TechMail servers.)

 The first time Outlook moves a message to the Junk E-mail folder, it will notify you with a dialog box.

Illustrated Instructions

Change Junk E-Mail settings in Outlook 2003/2007:

Step 1:  On the Tools menu, select Options.

 

Step 2:  In the Options dialog box, click on the Junk E-mail button.

 

Step 3:  Here you can choose the level of junk e-mail message protection you want.  Select Safe Lists Only and click OK.

The highest level of filtering is the "Safe Lists Only" level. This level will filter every message that does not come from an address that is on your Safe list.  Many messages will be sent to the Junk E-Mail folder using this setting.

 

Add a sender to your Safe Senders List or Safe Recipients List:


Step 1:  Right-click on a message from the sender.

Step 2:  Point to Junk E-mail, and click Add Sender to Safe Senders List or Add Sender's Domain (@example.com) to Safe Senders List.  (Note:  It may take up to five hours for changes to your Safe Senders or Safe Recipients List to take effect on all TechMail servers.)

Note:  If you are want to add a safe recipient, such as email sent to an email subscription list, select Add Recipient to Safe Recipients List instead.
 

An alternate method to add addresses and domains to your Safe Senders List is presented below:

Step 1:  On the Tools menu, select Options.

 

Step 2:  In the Options dialog box, click on the Junk E-mail button.

 


Step 3:  Click on the Safe Sender tab at the top of the screen.

Directly below the white box, there are two check boxes.  By checking the first box, any email addresses that you have stored to your Contacts will be automatically considered to be safe senders.  The second check box will automatically add everyone you send an email onto your safe senders list.

Any email that you receive from an email address specified as a safe sender will not be processed and will be automatically considered not to be Junk Email.

You should Designate all of the ‘safe’ mail domains with which you typically communicate (@ttu.edu, @ttuhsc.edu, etc...) as safe senders.

Here you can also add specific addresses at hotmail.com, yahoo.com, aol.com, etc. that you typically receive email from.  For example, if you receive email from someone@yahoo.com frequently and you know that it is not Junk-Email, you should specify that address in the safe senders list.

To add a new safe sender, click on the Add button.

Once you have configured your safe senders, click on the OK button.

 Note:  It may take up to five hours for changes to your Safe Recipients or Safe Senders List to take effect on all TechMail servers.
 

 

Step 4:  The Add address of domain window appears when you click the Add button in the previous step.  Here you can specify either a single email address to be a safe sender (such as john.doe@ttu.edu) or you can specify an entire domain (such as @ttu.edu).  If you specify an entire domain, then anyone with an email address on that domain will be considered a safe sender.

Once you have entered an e-mail address of Internet domain name to be added to the safe senders list, click on the OK button.

 


Step 5:  Click on the Safe Recipients tab at the top of the screen.

If you receive email that is addressed to any of the addresses on this list, it will be marked as safe automatically.  This is useful for email subscription lists as they are frequently addressed to the main subscription list address but are delivered to your inbox.

To add a new safe recipient, click on the Add button.

Once you have configured your safe recipient, click on the OK button.
 

 

Step 6:  The Add address of domain window appears when you click the Add button in the previous step.  Here you can specify either a single email address to be a safe recipient (such as john.doe@ttu.edu) or you can specify an entire domain (such as @ttu.edu).  If you specify an entire domain, then anyone with an email address on that domain will be considered a safe recipient.

Once you have entered an e-mail address of Internet domain name to be added to the safe senders list, click on the OK button.

The first time Outlook moves a message to the Junk E-mail folder, it will notify you with a dialog box.