Outlook Web Access Calendar
Calendar Overview
STEP 1: Log In to Outlook Web Access if you haven't already and access your
Calendar by clicking on the Calendar icon:
STEP 2: This will bring you to the default Calendar view. The Calendar for the current date is displayed.
- To change back to the Daily View, click on the
button.
- To change views to the Weekly View, click on the
button.
- To change to the Monthly View, click on the
button.
- To Print the current Calendar View, click on the Printer button:
- To go to the current date in the Calendar, click on the Today button:
- To delete an appointment, single click it and the click the Delete
button:
- To modify an appointment, double click it. When finished, click the
Save and Close button:
STEP 5: On the right side near the top is the Monthly Calendar navigation window. This window allows you to select a date from the current month to display. The currently selected date is indicated by a grey box with the date appearing blue inside of this box.
The actual date will be indicated by a red box if it is in the same month as is being viewed. When you click on a date, Outlook Web Access will load the Calendar for that date and display it. At this point, you can easily add, modify, and delete appointments for this date.
Adding Appointments
STEP 1: To Add a new appointment, click on the New button:
In the New Appointment Window, you can specify a Subject, and a Location for the Appointment. You can also select the Start Time/Date and End Time/Date or you can select that the appointment is an All day event by checking the appropriate box. You can also set a reminder for the appointment. This will make it so that a small window will appear at the selected number of minutes before the appointment reminding you about the appointment itself. If you don't want to have a Reminder, just uncheck the box and it will be disabled.
You can also set the status of the appointment. Some options for the status of the appointment are Busy, Free, Tentative, and Out of Office. In addition to all of the above mentioned options, you can also enter a description for the appointment. This is entered in the large text area at the bottom of the window. This is where you should describe exactly what, when, where, who and what to bring for the appointment.
STEP 2: To setup a recurring appointment, click on the Recurrence button:
In this window you can select the start and end times as well as the Recurrence pattern. This pattern can be Daily, Weekly, Monthly, or Yearly.
For Weekly recurrence, you can select which days the appointment should appear on.
- You can then select a Start and End date for the recurrence.
- If you select No end date, the recurrence will continue until you stop it.
- If you select End after, the number you put in the next field is the total number of time the recurrence will occur.
- If you select End by, you can select a date on which the recurrence will end. Once you have done this, Click OK.
- To remove a currently setup recurrence click Remove Recurrence.
STEP 3: You can also attach files to an appointment. To do this, from the New Appointment window, click on the Attachments button:
In this window, click the Browse button to select which file to attach. After selecting the file, click on the Attach button to attach the file to the e-mail message. This could take some time depending on the size of the attachment. Once the file is attached, it will show up in the text box beneath "Current file attachments".
You may now add another attachment by following the same steps, remove an attachment by selecting it and clicking Remove, or finish by clicking the Close button.
STEP 4: Once you have finished entering all information into the appointment, have finished setting up any recurrences, and have attached all files you want to the appointment, you can save the appointment by clicking on the Save and Close button:
This will save the appointment to your Calendar on the date specified and will close the New Appointment window and return you to your Calendar.