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Creating, Modifying, and Organizing Contacts

 

STEP 1:  Log In to Outlook Web Access if you haven't already and access your Contacts Folder by clicking on the following icon:

STEP 2:  This will display your contacts folder. All of your contacts will appear here.



Adding a New Contact:


STEP 1:  To add a New Contact, click on the New button. This will open the New Contact window. In this window, you can specify the information for the contact you are adding such as name, phone number, email address, street address, etc...


STEP 2:  To add an Attachment to the Contact, click on the Attachments button. This will open the Add Attachments window. In this window, click the Browse button to select which file to attach. After selecting the file, click on the Attach button to attach the file to the e-mail message. This could take some time depending on the size of the attachment. Once the file is done being attached, it will show up in the text box beneath "Current file attachments". You may now add another attachment by following the same steps, remove an attachment by selecting it and clicking Remove, or finish by clicking the Close button.



STEP 3:  You can add additional details about this contact such as Department, Office, Profession, Nickname, Spouse name, etc.. by clicking on the Details button. This will open the Details section and will allow you to add more specific information about this contact.



STEP 4:  After you have finished adding all information and attachments for this contact, you can click on the Save and Close button and the contact will be saved and you will be taken back to your contacts list.
 

Modifying a Contact:

STEP 1:  To modify a Contact, from the contact list, double click on the contact to be modified. This will open the Contact Modification window. You can now add and delete attachments and change phone numbers. Here you will be able to change any information about the contact that you want. You can modify extra information about the contact by clicking on the Details button.

STEP 2:  To display a map showing the location of the contact's address, you can click on the button. This will open the map in a new window. You can also send the contact an email by clicking on the button. This will open a new email message window with the contact's email address already inserted.

STEP 3:  Once you are done modifying the contact, you can click on the Save and Close button and the new contact will be saved and you will be taken back to your contacts list.

Organizing Contacts:

STEP 1:  To Delete a contact, single click on it and the click on the button. This will send the contact to the Deleted Items folder.

STEP 2:  To empty your Deleted Items folder, right-click on the folder and click Empty Deleted Items.

STEP 3:  To Find a contact, click on the button. This will open the Search window. You can search for words contained in the contact such as a name or a phone number. Once you have entered your search criteria, click Find Now. All results will appear in the white text box at the bottom of the page. To open one of the results, simply double click it and it will open like normal. Once you are finished searching, click Close.


STEP 4:  To change the contacts folder view, click on the drop down box next to the View button. This will allow you to choose from six different views. "Address Cards" is the default view and is typically the most used. "Detailed Address Cards" will display more information per contact. The "Phone List" view will display a list of the contacts with each corresponding phone number on an individual line. The other three views, "By Company", "By Location", and "By Follow-up Flag", are all similar to the "Phone List" view except they display different information about each contact.