Outlook Web Access Additional Functions:
Out of Office Assistant
STEP 1: Navigate to http://mail.ttu.edu and login with your eRaider username and password.
STEP 2: Click Options.
STEP 3: Click Out of Office Assistant.
STEP 4: Check Send Out of Office auto-replies, then select preferred settings.
- To configure a specific time for the reminder to turn on, then off, click Only send during this time range:
- Enter you auto-reply in the editor. This will send e-mails only to Texas Tech e-mail addresses.
STEP 5: (OPTIONAL) A new feature that can be used with Exchange 2007 is sending an auto-reply to non TTU e-mail addresses. Check Send Out of Office auto-replies to External Senders.
- Send Out of Office auto-replies only to senders in my contacts list: Personal contacts in associated with your TechMail address will receive the Out of Office reply.
- Send Out of Office auto-replies to anyone outside my organization: Anyone from e-mail addresses @yahoo.com, @gmail.com, @hotmail.com, etc. will receive the Out of Office reply.
STEP 6: Click Save.
Resolving Names Using the GAL
The GAL or Global Address List is a campus wide list containing the contact information for the majority of faculty, staff, and students as well as various mailing lists. The GAL can be used to seamlessly lookup a person's email address or other contact information by entering the person's name.
STEP 1: To resolve a name to an email address when composing,
forwarding, or replying to an email, simply enter the person's name in the
To: field and
click on the
button. This will search the GAL
for the person's name and will substitute it with their email address.
STEP 2: If there are multiple entries found, the results will be displayed below. Click the name you want to use.
STEP 3: Once the name has been resolved, it will appear above the To: Field.
Using Notes
Notes are the electronic equivalent of paper sticky notes. Use notes to jot down questions, ideas, reminders, and anything you would write on note paper. Notes can be placed in any message folder such as the Inbox. They can also be created in the Tasks and Journal folders.
STEP 1: Log In to Outlook Web Access if you haven't already and click Notes.
STEP 2: This will open the Notes folder. Here all of your notes
will be listed. To delete a previously created note, single click on the
Note to delete and click the
button. To select
multiple Notes for deletion, hold down the CTRL key and then click each
Note. Once all of the Notes have been selected, click on the
button.
STEP 2: To create a new note, click the arrow next to New and select Post in This Folder.
The New Note window will now appear. Here you can enter a Subject for the Note as well as the Note itself.
STEP 3: Once you have entered a satisfactory Note, click on the
button to Save
and close the window.