Texas Tech University.
TTU Home IT Division IT Help Central

Outlook Web Access Additional Functions:


Out of Office Assistant

STEP 1: Navigate to http://mail.ttu.edu and login with your eRaider username and password.

STEP 2: Click Options.

STEP 3: Click Out of Office Assistant.

STEP 4: Check Send Out of Office auto-replies, then select preferred settings.

STEP 5: (OPTIONAL) A new feature that can be used with Exchange 2007 is sending an auto-reply to non TTU e-mail addresses. Check Send Out of Office auto-replies to External Senders.

STEP 6: Click Save.


Resolving Names Using the GAL

The GAL or Global Address List is a campus wide list containing the contact information for the majority of faculty, staff, and students as well as various mailing lists. The GAL can be used to seamlessly lookup a person's email address or other contact information by entering the person's name.

STEP 1:  To resolve a name to an email address when composing, forwarding, or replying to an email, simply enter the person's name in the To: field and click on the button. This will search the GAL for the person's name and will substitute it with their email address.

STEP 2:  If there are multiple entries found, the results will be displayed below. Click the name you want to use.

STEP 3:  Once the name has been resolved, it will appear above the To: Field.


Using Notes

Notes are the electronic equivalent of paper sticky notes. Use notes to jot down questions, ideas, reminders, and anything you would write on note paper. Notes can be placed in any message folder such as the Inbox. They can also be created in the Tasks and Journal folders.

STEP 1:  Log In to Outlook Web Access if you haven't already and click Notes.

STEP 2:  This will open the Notes folder. Here all of your notes will be listed. To delete a previously created note, single click on the Note to delete and click the button. To select multiple Notes for deletion, hold down the CTRL key and then click each Note. Once all of the Notes have been selected, click on the button.

STEP 2:  To create a new note, click the arrow next to New and select Post in This Folder.

The New Note window will now appear. Here you can enter a Subject for the Note as well as the Note itself.

 

STEP 3:  Once you have entered a satisfactory Note, click on the button to Save and close the window.