Outlook Web Access Additional Functions:
Out of Office Assistant
STEP 1: Log In to Outlook Web Access if you haven't already and click Options.
STEP 2: This will open the Options window. The Out of Office Assistant is disabled by default. To enable it, select the radio button next to "I'm currently out of the office". Now enter in the reply you would like to have automatically sent out in the box directly below. Click the "Save and Close" button and you are done.
Resolving Names Using the GAL
The GAL or Global Address List is a campus wide list containing the contact information for the majority of faculty, staff, and students as well as various mailing lists. The GAL can be used to seamlessly lookup a person's email address or other contact information by entering the person's name.
STEP 1: To resolve a name to an email address when composing,
forwarding, or replying to an email, simply enter the person's name in the
To: field and
click on the
button. This will search the GAL
for the person's name and will substitute it with their email address.
STEP 2: If there are multiple entries found, the Check Names window will open. Select the name which you want to use and click OK.
Using Notes
Notes are the electronic equivalent of paper sticky notes. Use notes to jot down questions, ideas, reminders, and anything you would write on note paper. Notes can be placed in any message folder such as the Inbox. They can also be created in the Tasks and Journal folders.
1. Log In to Outlook Web Access if you haven't already and click Notes.
STEP 2: This will open the Notes folder. Here all of your notes will be listed. To delete a previously created note, single click on the Note to delete and click the
button. To select
multiple Notes for deletion, hold down the CTRL key and then click each
Note. Once all of the Notes have been selected, click on the
button.
STEP 2: To create a new note, click on the
button. The New Note window will now appear. Here you can enter a Subject
for the Note as well as the Note itself.
STEP 3: Once you have entered a satisfactory Note, click on the
button
to Save and close the window. To save what you have currently entered without
closing the window, click on the
button. You will then be able to modify or add to the Note or you can close the
window by clicking the
button.