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Receiving, Sending, and Organizing Messages


Receiving Messages:

STEP 1:  Log In to Outlook Web Access if you haven't already and access your Inbox by clicking on the icon for Inbox.

STEP 2:  This will display all messages that are located in your Inbox folder. All new, unread messages will appear bold while previously read messages will not.

STEP 3:  To Read a message, double click on the message and a new window will appear, displaying the selected message.


STEP 4:  The Tool Bar provides many different functions:


STEP 5:  Once you are done with this message, you may choose to use one of the buttons described above or you may simply close this window and you will be taken back to your Inbox.


Sending Messages:

STEP 1:  Log In to Outlook Web Access if you haven't already and access your Inbox by clicking on the icon for Inbox.

STEP 2:  To Send a New Message, click on the button from your Inbox.

STEP 3:  This will open a new window in which you can compose the message. In this window, you can specify who you want to send the message to in the To: field, who to send a copy of the message to in the Cc: field, and who to send an original copy to in the Bcc: field. You can also compose the new e-mail message in the large text box at the bottom of the window.


STEP 4:  To Verify the Recipients, click on the button. This will compare all recipients to Texas Tech's Global Address List and will verify those that it can. This is helpful if you know the person's name but not their email address. By entering "Doe, Jane" for example and then verifying the recipients, it will update "Doe, Jane" with jane.doe@ttu.edu.

STEP 5:  To change the Importance Level of the message, you can click on either for High Importance or on for Low Importance.
STEP 6:  To add an Attachment to the email, click on the button. This will open the Add Attachments window. In this window, click the Browse button to select which file to attach. After selecting the file, click on the Attach button to attach the file to the e-mail message. This could take some time depending on the size of the attachment. Once the file is done being attached, it will show up in the text box beneath "Current file attachments". You may now add another attachment by following the same steps, remove an attachment by selecting it and clicking Remove, or finish by clicking the Close button.


STEP 7:  To Print a copy of the message, you can click on the button.

STEP 8:  If you would like to Save this message, click on the button. This is helpful if you want to send the message later or if you would like to keep it as a reference for other messages.

STEP 9:  Once you have finished composing your message, selected the recipients for the message, and added any attachments you want, you can click on the button to Send your message. You will now be taken back to your Inbox.