Texas Tech University

OmniUpdate WYSIWYG Toolbar

Within the WYSIWYG (What You See Is What You Get) Editor is a toolbar, which has a variety of functions available to the user to utilize in order to make editing the page easier.

Icons represent every available function to the user. Clicking on any icon performs an action, either directly to the page, or to the selected text and graphics. Some icons display more options in a drop-down menu fashion, or in a pop-up window display.

The availability of a function is based on the selected items, or the location of the cursor on the page. For example, if nothing is selected, functions such as Insert Link are dimmed, signifying that this function is not available at the moment. For the Insert Link function button to be available, the user must first select text or a graphic.

In many cases, right-clicking offers contextual functions. For example, right-clicking within a table provides a list of available table editing and formatting functions. Additionally, commonly used control key combinations are available such as Ctrl-X, Ctrl-C, and Ctrl-V for cut, copy, and paste respectively.

Below is an interactive toolbar with descriptions of the functionality available with each icon. Please click on any icon below to learn about what it does and how you might use it when editing your content.

Click on an icon to learn about it:

OmniUpdate Toolbar Insert/Edit Anchor Remove Link Insert Email Link Insert Link Align Right Align Center Align Left Subscript Superscript Increase Indent Create Numbered List Create Bulleted List Italicize Bold Remove Formatting Spell Checker redo Undo Replace Find Paste Copy Cut Restore Auto Save Revert to Last Save Save as Apply Format Apply Style Insert/ Edit Image Insert/Edit Media Insert Horizontal Line Insert Break Insert Special Chracter Format Painter Show/Hide Guidelines Edit Source Code Protect Insert Snippet Insert Asset Insert/ Edit Table Table Row Properties Table Cell Properties Delete Row Delete Column Split Merge Insert/Edit Form Delete Form Insert/Edit Input Insert/Edit Select Element Insert/Edit Text Area help Insert row Insert Column

Inserts/Edit Form Inserts/Edit Form

Create or edit the form. When creating a new form, set all attributes needed for the form to function properly.

 

Delete Form Delete Form

Highlight the form for deletion and click on the Delete Form icon.

 

Insert/Modify Input Element Insert/Modify Input Element

Insert or modify input field such as check boxes, icons, or events.

Example:

Check

 

Insert/Modify Section Element Insert/Modify Section Element

Insert or modify selection drop down elements.

Example:

 

Insert/Modify Text-area Element Insert/Modify Textarea Element

Insert or modify text area elements.

Example:

 

Insert Horizontal Line Insert Horizontal Line

Adds a horizontal rule.


 

Insert Line Break Insert Line Break

To insert a line break, click on the Line break icon. This is the same as entering <br /> into the source.

Example:

Sample text
Text after break

Insert Special Character Insert Special Character

To insert a special character such as an copyright symbol, registered trademark, or other characters:

  1. Click on the Insert Special Character icon.
    A pop-up window will appear with a list of special characters.

    Insert Special Character
  2. Click on the icon of the character to insert into the page.
    If the HTML numeric equivalent is known, that can be entered in the pop-up as well.

 

Cleanup Messy Code Cleanup Messy Code

The Cleanup Messy Code icon removes extraneous tags and adds appropriate ending tags where necessary. This helps with cross-browser functionality as well as good general practice.

Show/Hide Guidelines/Invisible Elements Show/Hide Guidelines/Invisible Elements

The Toggle Guidelines/Invisible Elements icon adds/removes the outlines of tables and other elements, for visual purposes only.

Edit HTML Source Edit HTML Source

The Edit HTML Source icon opens a code view of the HTML source. If a user has been granted access, there is also an HTML Source Editor available for the source code editing.

Code Protect Code Protect

Displays the position of server side code within the WYSIWYG Editor represented by the icon Code Protect, allowing for easy editing of server side code (PHP only).

Format format

The Format drop-down lists built-in styles that can be applied to a selected paragraph. To apply an element from the Format drop-down, click within the paragraph (or select text), and then click the element from the drop-down.

This is most commonly used to apply Heading 1-6 formatting to selected text. 

<h1> Heading 1

Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text.

<h2> Heading 2

Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text.

<h3> Heading 3

Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text.

<h4> Heading 4

Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text.

<h5> Heading 5

Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text.

<h6> Heading 6

Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text. Sample text.

Style style

This drop-down sets the style of any selected text. The styles available are configured by the system administrator.

Help Icon help

The Help icon displays the help text for the WYSIWYG Editor. It show help text for all available functions, not only those limited to the toolbar being used.

Create or Modify a Mailto Link Mailto

To create a mailto link:

  1. Select the text or image for the link
  2. Click on the Create or Modify a Mailto Link icon. Mailto
    If applicable, the pop-up window will contain existing mailto information.
  3. Use the mailto manager to enter the email address and subject of the email to be sent.

    Mailto

Inserting Anchor Links Anchor

An anchor can be thought of as a bookmark on a page. Once the anchor has been added, a link can be created to it. Anchors can used to link to a specific location within a web page.

To Create an Anchor

  1. Place the cursor where the anchor is desired, or select the text or image for the anchor.
  2. Click the Insert/Edit Anchor button.  This displays a dialog box.

Insert anchor

  1. Enter the name of the anchor.
  2. Click Insert. This adds the anchor to the HTML. In the WYSIWYG view a small anchor icon represents the named reference. The view of invisible elements can be toggled off and on from the WYSIWYG Toolbar.  
    Show/hide elements

Note: More than one anchor can be added to a page, but each should have a unique name. Best practices for anchors names include using lower-case letters, numbers, and hyphens. An anchor cannot start with a number or the symbols.

To Link to an Anchor

  1. After creating the anchor, select the text that will be linked.
  2. Select the Insert/Edit Link.
  3. For the Anchors field, use the drop-down to select the anchor from the list.

Link to anchor

Note: The Anchors drop-down is only shown if the anchor is in the same editable region as the link being created. If the anchor is in a different editable region, when creating the link enter # and the anchor name in the Link URL field. If the anchor is on a different page, browse for the page and add # and the anchor name after the path or Dependency tag.

 

Align Left Left

Moves all selected text to the left.

Align Center Center

Centers all selected text.

Superscript Superscript

Turns selected text into superscript text.

Subscript subscript

Turns selected text into subscript text.

Unordered List Bullets

Turns the selected text into an bulleted list.

Example:

  • Item 1
  • Item 2
  • Item 3

Ordered List Numbered listt

Turns the selected text into a numbered list.

Example:

  1. Item 1
  2. Item 2
  3. Item 3

Outdent outdent

To decrease the indent of a paragraph, click on the Outdent icon. Each consecutive click will move text further to the left.

Indent indent

To increase the indent of a paragraph, click on the Indent icon. Each consecutive click will move text further to the right.

Bold bold

Turns selected text into bold text.

Italic italic

Turns selected text into italicized text.

Remove Formatting remove format

To remove all formatting for a selection, highlight the text to be updated and click on the Remove Formatting icon. This returns the selected text back to the default settings.

Redo redo

Click on the Redo icon to redo changes that were just undone and should be restored.

Undo undo

Click on the Undo icon to undo the last changes made in this session one-by-one.

Find & Replace replace

Click on the Find/Replace icon to search for text on the current page then replace that text with other text.

Find find

Click on the Find icon to search for text on the current page.

Copy copy

To copy a portion of the document, highlight the desired portion and click on the Copy icon (keyboard shortcut is CTRL+C for Windows or CMD+C for Mac).

Both Mozilla Firefox and Safari disable the use of keyboard shortcuts but you can still use the icon.

Cut cut

To cut a portion of the document, highlight the desired portion and click on the Cut icon (keyboard shortcut is CTRL+X for Windows or CMD+X for Mac).

Both Mozilla Firefox and Safari disable the use of keyboard shortcuts but you can still use the icon.

Revert to Last Save Revert

Click on the Revert to Last Saved icon to undo all changes and revert the content in the editable region to its original state.

Using Assets Insert asset

Assets are preconfigured global elements that are maintained in the Assets section (Content > Assets). Assets can be configured as web content, plain text, or source code only. It is possible that the institution may also have the ability to create image galleries, forms, and comments within the Assets section. Ask the institution’s administrator if these types are available. Assets are accessible across sites, with the exception of forms unless the administrator has chosen differently or if the asset has been locked to the originating site only. They are used to provide consistent information across all pages (e.g., student enrollment number), to protect the integrity of information (e.g., a student testimonial with image), or to configure source code that can be inserted into the page via the WYSIWYG (e.g., a dynamic news feed). Once inserted into the page, assets cannot be modified within the WYSIWYG Editor. An asset can be modified by an administrator or user with access to the Assets section and the particular asset. Once edited and republished, all pages that subscribe to that asset are automatically updated with the new information.

Assets are only as good as how often they are used. If the content to be added to the page appears to have a global element, check the assets to see if one is available fitting those needs. This ensures consistency across pages when the content changes.

To Insert an Asset with the WYSIWYG Editor

  1. Click on the Insert/Edit Asset icon.
  2. Select the desired asset, or search for an asset by a tag, site, or type filter.
  3. Click on Select Asset.

Select asset

When the asset is inserted on the page, it is possible that it will not render until the page is saved. Whether or not the asset renders in the WYSIWYG Editor, it is shown in a box with hash marks behind it.

Asset not shown

Once the page is saved, the asset should render within the preview. There are some cases in which the asset cannot render until publication. These are generally Source Code assets.

If details about the asset are desired, it is possible to preview an asset in the Assets section found in Content > Assets.

Asset menu

Simply click the Review icon.
review

To Delete or Change an Asset on a Page

  1. 1 Click on the asset so it becomes green and the Insert/Edit Asset icon is highlighted.

    Asset placeholder
  2. To delete, click on the Delete or Backspace button on the keyboard and confirm the deletion.

    Delete asset
  3. To change, click on the Insert/Edit Asset icon and find a new asset.

Auto-Draft Icon Auto-draft icon

The lifesaver icon represents the Auto-Draft feature. Once a user begins entering content within the editable region, the Auto-Draft creates a backup on the local workstation in the browser’s cache or Internet files approximately every minute. The backup is generally available for up to 24 hours, but it is contingent on the user’s browser settings.

If the browser shuts down unexpectedly, Internet connectivity is lost prior to the content being saved, or if power is lost, content can be retrieved by following the steps below:

  1. Open the same browser on the same workstation that was being used to edit the page. For example, if the page was being edited in Mozilla Firefox when the connection was lost, the Auto-Draft retrieval must be completed in Firefox as well, and on the same local system.
  2. Navigate to the page that was being edited.
  3. Access OU Campus via the DirectEdit link and log in.
  4. Click into the editable region that was being edited prior to the loss of connection.
  5. Before entering any content into the page, click on the Auto-Draft icon.
  6. Click OK on the pop-up.

autodraft pop-up

  1. The saved content is restored.

Table Cell Properties Table Cell Properties

Defines the cell properties such as alignment, width, height, and background color. Then applies the updates to the current cell, all cells in the row, all cells in the column, or all cells in the table.

Delete Column Delete Column

Deletes the column the cursor is in.

Delete Row Delete Row

Deletes the row the cursor is in.

Inserting Images Inserting Image

The insert images and media options provide an easy way to include images and videos on the web page. When inserting media, it is possible to select from images and videos that have already been uploaded to the production server. If permission has been granted, users can upload images and videos to the production server. Also, it is possible to insert links to display external resources, such as YouTube videos.

Keep in mind that the system may be set up to place the user in a particular folder within the site structure where media is housed. It is advised that media not be uploaded to a different location if a particular media folder opens when the browse button is clicked on unless told otherwise.

Inserting Images

  1. Click on the Insert/Edit Image icon: Inserting Image.
  2. Enter the URL to the external media or click on the browse button next to the Image URL field and find the image to be included.

    Image URL
  3. If browsing for an image in the file chooser, simply navigate to and click on the desired image. The navigation is similar to that of inserting links.
  4. Click Select File. It is possible to click on Show Thumbnails to see thumbnails of all of the images within the directory in order to easily select the desired image.

    Show Thumbnails
  5. After selecting the image, add an Image Description. This is required and is used by screen readers for accessibility standards compliance.
  6. The Title field is optional.
  7. Specify any other options and click Insert. Other options are available on the Appearance tab to control specific visual characteristics for the image.

Setting

Description

Alignment

Includes several alignment options for images. A preview of the alignment can be seen on the right.

Dimensions

Can be used to change the size of an image. Use with Constrain Proportions to ensure that the length of each side is increased or reduced proportionally.

Constrain Proportions

Use to ensure that the length of each side is increased or reduced proportionally.

Vertical Space

Adds a top and bottom margin to the box object. By default the amount is measured in pixels. If 20 is entered, a 20px margin is added to both the top and the bottom of the image. Generally between 3 and 5 pixels provide enough spacing without being excessive.

Horizontal Space

Adds a left and right margin to the box object. By default the amount is measured in pixels. If 20 is entered, a 20px margin is added to both the left and the right of the image. generally between 3 and 5 pixels provide enough spacing without being excessive.

Border

Adds a border to the image and is measured in pixels. A 1 to 2 pixel border is usually sufficient.

Class

Select a class from the drop-down for a style as already defined and similar to the choices available in the Styles drop-down.

Style

Displays the inline CSS defined by the fields above or can be used to define inline CSS.

Insert/Edit Image General Tab

Insert/Edit Image General Tab

Insert/Edit Image > Appearance Tab

Appearance Tab

Uploading New Images

If the necessary image has not already been uploaded to the production server, it can be uploaded through the file browser. Keep in mind that the availability of the Upload button (and Upload & Edit) is based on permissions.

  1. After clicking the Browsebutton in the resulting File Browser and navigating to the location of the expected file, click the Upload button.

    File Browser
  2. Browse for the desired file locally.

    File upload
  3. If necessary, rename the file in the New File Name (Optional) field. Be sure to include the file extension.
  4. After finding the desired file on the local computer, click Upload.
  5. Select the newly uploaded file to insert it on the page following the directions described above.

When uploading images, keep in mind that typical images should be:

  • 72 dpi
  • No larger than 200 x 200 pixels, unless a banner image
  • No larger than 50 kilobytes in file size

Editing Images

It is possible to edit an image before inserting it on the page. This should be used with restraint as editing an image through the file chooser changes the image on the production server and any instances of that image being used on other pages.

To edit an image while uploading it, use the Upload & Edit button at the base of the insert image window. Otherwise, simply use the Edit Image button after selecting an image already on the server. Editing the image on upload, functions the same as editing the image after the fact, but creates a copy of the image generally.

Note: This requires that a current version of Java be running on the computer.

Image edit menu

  1. Select the image to be edited.
  2. Click the Edit Image button.
  3. Make the necessary changes to the size, cropping, and orientation.
  4. Click on the Upload Asbutton to upload to the production server. Clicking the Save As button will save the image to the local system.

    Image preview
  5. Name the edited image. Based on permissions, it may be possible to overwrite the existing file with the newly edited file. Remember, overwriting the file affects all pages on which the image has been placed.
  6. Click OK
    .
    image file name
  7. The image can now be selected and inserted as a modified image.

To edit an image that has been inserted on a page, simply click on the image, and then click on the Insert/Edit Image icon. Follow the steps outlined above to edit, modify the appearance of, or replace the image.

Insert Column Before and Insert Column After Insert Column Before and Insert Column After

Use the first icon to insert a column to the left of the column the cursor is in, and use the second icon to insert a column to the right of the column the cursor is in.

Insert Row Before and Insert Row After Insert Row Before and Insert Row After

Use the first icon to insert a row above the row the cursor is in, and use the second icon to insert a row below the row the cursor is in.

Inserting Media Insert media

In addition to images, it is possible to insert other types of media, such as video and audio files.

To Insert a Video or Audio File

  1. Click on the Insert/Edit Embedded Media icon: Insert media
  2. For the Type field, select the format in which the media should be inserted. The default is Flash.

    Media type
  3. Enter the URL to the external media or click on the Browse button next to the File/URL field, and find the file to be included.

    Media URL
  4. If browsing for media in the file chooser, simply navigate to and click on the desired file, similarly to browsing for images.
  5. Click Select File.
  6. Update any other settings that may need to be updated. The settings in the Advanced tab are controlled by the Type selection made on the General tab.
  7. Click on Insert.

    Media preview

 

The media does render within the WYSIWYG Editor. Instead it is shown as a yellow box the size of the intended media. Once the page is saved, the video renders in the preview.

Media placeholder

Troubleshooting Media

There are a few reasons why a video may not render:

· The browser used to view the page does not have the correct plugin.

· The type of media specified is incorrect for the media. Make sure the video appears in the Preview screen inside of the Insert Media window.

· The video file has an incorrect or invalid file extension.

Based on permissions, it may be possible to upload new media files. This process mimics that of uploading new images.

Inserting a YouTube Video

Inserting a YouTube video only takes a few steps.

  1. Find the video on YouTube.
  2. Copy the URL for the video from the top address bar.
  3. Go back to the page in OU Campus, and place the cursor at the location where the video should be displayed.
  4. Click on the Insert/Edit Media icon.
  5. Paste the YouTube URL into the Link URL box.
  6. Click on Insert.

If desired, the dimensions can also be updated to define the size of the displayed video.

Merge Table Cells Merge Table Cells

To merge cells, highlight the cells to be merged, then click on the Merge Table Cells button. Merges the selected table cells into one cell by adding the necessary colspan and/or rowspan attribute(s). It is also possibly to simply place the cursor in the upper, left most cell, and then click the Merge Table Cells icon. A prompt will appear in which the desired number of columns and/or rows to be merged needs to be entered. When merging cells, all of the content currently within the cells will remain.

Paste Paste icon

Paste is configured to remove all formatting. Paste as plain text is used to ensure that the page is adhering to the institution’s style guidelines.

Table Row Properties Table Row Properties

Defines the row properties such as alignment, height, and background color. Then applies the updates to the current row, all odd rows, all even rows, or all rows.

Save As Save As

The Save As icon allows the user to save the page with a new name, essentially creating a copy of the page. The new page can then be modified and published independently of the original file.

Click the Save As icon and provide the new name in the New File Name Field. Change only the name of the page, but leave the extension of .pcf in place. This is extremely important. If any other extension is used, the page will not render as the header, footer, and styling will not be included. The page path can be changed as well.

Save as dialogue box showing new path

Save Save

The Save icon allows the user to save the changes that have been made to the page. Using the Save icon will also close the WYSIWYG Editor and take the user to a preview of the page. If the user desires to save-in-place while continuing to edit, simply use the keyboard shortcut (CTRL+S for Windows and CMD+S for Mac).

SnippetsInsert snippet

Snippets are preconfigured code that can be inserted onto the page to make it easier to keep certain elements consistent and to make it easier for the end user to include formatted elements. A snippet can be thought of as a content template. Snippets are edited in the WYSIWYG Editor and appear as regular content. An example of a snippet is a table. The institution may have a certain table format that all pages should use. A snippet may contain this formatting, but once inserted onto the page, the snippet code becomes part of the page and can be modified as needed.

Another example is an image and a caption. The image and caption text may change, but the formatting and classes remain the same.

To Insert a Snippet

  1. Click on the Insert Predefined Snippet Content icon.
  2. Select the desired Category.
  3. Select a snippet to be inserted.
  4. Click Insert.

Choose snippet

The snippet can now be modified to meet the needs of the page using the standard WYSIWYG toolbar.

Spell Checker Spell Check

The spell checker can be activated by clicking on the ABC with the checkmark icon. The default dictionary is in English. However, if the page should be edited in another language (available languages are: English, Spanish, French, Italian, and Portuguese), simply click on the downward facing arrow and select another language.

Language Choice

Misspelled words are identified with a wavy, red line.

Misspelled word underlined in red

To fix the misspelled word, simply click on it. This displays a list of available options. Select the appropriately spelled word, ignore the word, or, if access has been granted, add the word to the dictionary.

Spelling suggestions

Spell checkKeep in mind that the browser’s spell checker may be active and marking words as misspelled while the page is being edited. However, only OU Campus’ spell checker references the OU Campus custom dictionary. To help verify that a word is being marked as misspelled by the OU Campus dictionary, look to see if the spell check icon is highlighted. This indicates that the OU Campus spell checker is being used.

Split Merged Table Cells Split Merged Table Cells

To split cells that have previously been merged, select the cell then click on the Split Merged Table Cells button. If within a merged cell (contains a colspan and/or rowspan), this will remove the colspan and/or rowspan attribute(s) to result in individual cells matching the table’s non-merged configuration.

Tables

Table icons

Using tables in OU Campus is similar to how tables function in Word. The tools will activate when the cursor is within a table. A table may already exist on the page, be part of a snippet that is inserted on the page, or be added during editing of the page.

Create a New Table

  1. Click on the Insert/Edit Table icon: Insert table
  2. Complete the pop-up. Use the Advanced tab to configure background and border color options, among other advanced options.

    Table properties
  3. Click Insert.
  4. Add content to the table by using the mouse or keyboard arrows to navigate between cells. It is also possible to use the other available tools in the WYSIWYG toolbar to add and configure cell content.

Table Row Properties Table Row Properties

Defines the row properties such as alignment, height, and background color. Then applies the updates to the current row, all odd rows, all even rows, or all rows.

Table Cell Properties Table Cell Properties

Defines the cell properties such as alignment, width, height, and background color. Then applies the updates to the current cell, all cells in the row, all cells in the column, or all cells in the table.

Insert Row Before and Insert Row After Insert Row Before and Insert Row After

Use the first icon to insert a row above the row the cursor is in, and use the second icon to insert a row below the row the cursor is in.

Delete Row Delete Row

Deletes the row the cursor is in.

Insert Column Before and Insert Column After Insert Column Before and Insert Column After

Use the first icon to insert a column to the left of the column the cursor is in, and use the second icon to insert a column to the right of the column the cursor is in.

Delete Column Delete Column

Deletes the column the cursor is in.

Split Merged Table Cells Split Merged Table Cells

To split cells that have previously been merged, select the cell then click on the Split Merged Table Cells button. If within a merged cell (contains a colspan and/or rowspan), this will remove the colspan and/or rowspan attribute(s) to result in individual cells matching the table’s non-merged configuration.

Merge Table Cells Merge Table Cells

To merge cells, highlight the cells to be merged, then click on the Merge Table Cells button. Merges the selected table cells into one cell by adding the necessary colspan and/or rowspan attribute(s). It is also possibly to simply place the cursor in the upper, left most cell, and then click the Merge Table Cells icon. A prompt will appear in which the desired number of columns and/or rows to be merged needs to be entered. When merging cells, all of the content currently within the cells will remain.

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