Rent the Museum
Make the Museum the Venue for Your Special Event
The Museum of Texas Tech University is a great place for you to hold your special events such as receptions, dinners, parties, and functions needing an auditorium. We can cater for events both large and small.
The Helen DeVitt Jones Sculpture Court can accommodate up to 450 people and seat 300 people for dinner. The adjacent Auditorium can seat 280 people for screenings and small live performances. There is a catering kitchen, a piano, and a small stage available.
Smaller events and conferences can be held in the Green Room, Memorial Room, and Kline Room. Functions may be possible in some of the other Museum galleries depending on our schedule of exhibits and events.
We have plenty of free parking. There is full disabled access. We have tables and seating, and can assist you in organizing catering, multimedia, and other special set-ups.
The Museum has displays on art, human cultures, history, and the natural world. By arrangement, guests to your function can enjoy wandering through the Museum. (There may be a small additional charge for this for after-hours events and restrictions on taking food and drink into galleries can apply.)
Booking an Event
To inquire about the availability of space, to ask for more information, or to initiate the booking of an event, please contact museum operations at (806) 742-2442. Or send an e-mail to email@example.com. We would be happy to meet with you to discuss your event and its needs, as well as to show you the spaces in person.
Spaces Available for Use
A general floor plan of the spaces available (rooms labeled in green) and their relationship to the galleries and other spaces of the Museum of Texas Tech University.
Scheduling of all Museum facilities may be limited during public access hours and is subject to preemption for Museum institutional needs.
HELEN DeVITT JONES SCULPTURE COURT
(10,700 square feet)
The museum's flagship program facility is the Sculpture Court. It can accommodate any kind of event for up to 450 people (300 for a seated dinner). The room can be configured in virtually any manner desired—from traditional banquet seating to classroom tables and open seating. It is also an ideal setting to incorporate a floor program or dance area.
A podium, microphone, and the ability to play background music are all available when arranged in advance. A catering kitchen is immediately accessible to the Sculpture Court and can serve for any food-service need. A small stage can be set up for your head table, featured speaker, or other program. A piano is also available to be placed anywhere in the Sculpture Court.
HELEN DeVITT JONES AUDITORIUM
The auditorium seats 287 people with 10 additional spaces for wheelchair access. The space is ideal for lectures, films and presentations utilizing our rear-projection video screen and computer or DVD-based computer system. The stage— supported by two dressing rooms—is large enough for small theatrical performances. A Steinway piano also is available for use on the auditorium stage.
(825 square feet)
This room, immediately adjacent to the Sculpture Court and the Auditorium, can accommodate up to 53 individuals in either a classroom, conference, or in the round set up. The room includes a LCD projection system for your computer or film presentations. This room also can accommodate phone conference calls (additional fees may apply).
(715 square feet)
The museum's first multipurpose meeting room built as part of the original building construction in 1970, the Memorial Room is located in the heart of the museum adjacent to the Main Gallery. The set up can be arranged in nearly identical configurations as the Green Room (capacity 48 people). A projector and screen can be brought in as needed, and a small kitchenette is available with the Memorial Room.
(1792 square feet or two areas of 890 square feet each)
Located on the second floor of the museum, the Kline Room is a multipurpose meeting and classroom space. It can be divided in half for separate events or smaller groups. The room includes a LCD projection system for your computer or film presentation. The room can be set up for up to 36 individuals classroom style (with tables) on each side of the room, or with the divider opened, can be arranged for theater-style seating for 88 people. The room is readily accessible from our main museum lobby by staircase or elevator.
Facility Use Fees
The fee schedule for each of our facilities is as follows (per day unless otherwise noted, for university, government and non-profit groups only):
|Room||Daytime Rate||Evening/Weekend Rate|
|Sculpture Court & Auditorium*||$1,200||$1,750|
* - Reservations of this area must be approved by the Museum Executive Director
# - Subject to availability and other museum approvals
Fees include all room set up, tables, chairs, microphones, podiums, and projection systems—all available when arranged in advance with Museum Operations personnel. Also includes a minimum of two (2) museum Security staff per event, including an A/V technician if needed. If an event will include food or beverage service, the renting organization will have to provide linens and tablecloths. Most catering companies will add linen service as part of your arrangements with them.
The fee schedule amount may be discounted upon the approval and discretion of the Executive Director. Typical discounts are considered for events that are educational in nature or where the Museum can be listed as a co-sponsor of the event. Please ask Museum Operations for more details.
Deposits & Payments
A nonrefundable deposit of 25% of the anticipated fees, along with a signed agreement, is required to confirm and guarantee the reservation of a space/room. Until such time as a deposit is made, a preliminary "inquiry hold" on a space/room affords the requesting party first refusal rights. In case of a conflict or another inquiry, that hold must be upgraded to a guarantee by the requestor. In all cases, the nonrefundable deposit and signed agreement must be registered with Museum Operations a minimum of 60 days before the event in the Helen DeVitt Jones Sculpture Court and/or Auditorium or a minimum of 30 days for any other event space. The balance of the contract fees can be paid at any time, but no later than 10 work days after the event.
Changes & Cancellation Charges
There are no charges for minor changes made more than 48 hours prior to the scheduled event start time, unless additional rooms are contracted. Substantial changes made less than 48 hours before the scheduled event start time will result in an additional charge of $50, plus whatever additional fees are applicable. A written cancellation submitted more than 30 calendar days before the scheduled event will result in no additional charges (beyond the nonrefundable deposit). Cancellations after that date will be assessed an additional $20 processing fee.
If damage to any part of the Museum's facility, property, or equipment occurs due to the action or negligence of the requestor's party, caterer, decorator, or events, the requestor is responsible for any and all resulting charges (e.g., repairs, cleaning).
Food & Beverage Service
Catered events/meetings can be held in many of our rental spaces. The Sculpture Court complex includes a small kitchen with a separate, direct entrance for catering companies. You are free to choose any caterer (including self-catering your event). We have worked with most every company in town—so they are already familiar with our set up and rules. The only restrictions are that no food or beverages are allowed in the Auditorium or any of our gallery spaces; they are always confined to the meeting rooms where your event is taking place.
The serving of alcoholic beverages as part of your event, either inside the museum or on the grounds, requires special written permission from the university administration. Any request for permission to serve alcoholic beverages should be addressed to the Executive Director and submitted in writing to Museum Operations Division for processing. University and State rules require trained and licensed TABC servers to dispense any alcoholic beverage. The Museum does not permit alcohol service during public functions or when underage individuals are present.
Texas Tech University has an exclusive beverage agreement for bottled water and soda beverages; this agreement extends to include the Museum of Texas Tech University. Facility users or their caterer are only permitted to use Coca-Cola products for these needs. This restriction does not apply to coffee, tea, or non-bottled beverages. A list of permissible beverage products is available from Museum Operations.
Linens and tablecloths are required for any activity where food or beverage service will take place. The Museum does not own or maintain linens, so you must provide your own or make appropriate arrangements with your catering company.
Booking an Event
To inquire about the availability of space, to ask for more information, or to initiate the booking of an event, please contact Museum Operations at (806)742-2442. Or send an e-mail to firstname.lastname@example.org. We would be happy to meet with you to discuss your event and its needs, as well as to show you the spaces in person.