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Graduate School Enrollment

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Students who have been granted admission to the Graduate School are expected to register for coursework whether or not they contemplate degree work. Failure to register in the term for which admission is granted requires the student to reapply for admission. The details of registration are under the jurisdiction of the registrar’s office, which furnishes each enrollee complete instructions for all steps in the procedure. Students should follow carefully such instructions and those found in this section of the catalog. Graduate students are permitted to register at any time beginning with the first day of advance registration. Advance registration usually begins in April for the summer and fall sessions and in November for the spring semester. Online registration is available to all admitted students. Instructions for web registration and add-drop can be found on Raiderlink (https://portal.texastech.edu).

Departmental Approval of Courses. Students should have a schedule of courses approved by an official representative of their major department at the time of registration. It is the student’s responsibility to see that the registrar’s printout corresponds exactly to the courses for which the student has registered.

Enrollment of a graduate student in any course that carries graduate credit is automatically considered to be for graduate credit and affects relevant grade point averages accordingly.

Full-Time Study. Normal full-time enrollment varies between 9 and 13 hours for doctoral students and 9 and 16 hours for other graduate students in the regular semester. The minimum enrollment for full-time graduate status is 9 hours in the regular semester. Full-time enrollment in a summer term is from 3 to 6 hours. Students on fellowships, assistantships, or other appointments designed for the support of graduate study should enroll for 9 hours in each regular semester, 3 hours in each summer term, or 3 hours of trimester as designated by the department and the Graduate School.

If a student is devoting full time to research, using university facilities and faculty time, the schedule should reflect at least 9 hours enrollment (3 to 6 hours in each summer term). Doctoral students who have completed coursework, passed qualifying exams, been admitted to candidacy, and accumulated at least 85 doctoral hours may register as full-time students for one semester, taking the number of hours (not less than 3) that will bring the total to 93 hours. Then they may register as full-time students for up to two more semesters of 3 hours each, thus constituting full enrollment for employment purposes only. (Two summer terms will count as one semester.) Such lower enrollment may affect financial aid status; students are encouraged to check with financial aid, scholarship, and loan officers before taking the 3-hour option.

Normally, the maximum allowable hours per semester is 13 for doctoral students, 16 for other graduate students, and 6 in a six-week summer term. The general rule is that a student may not earn more than 1 hour of credit for each week of the enrollment period. Any exceptions to this rule must have the prior approval of the graduate dean.

Registration in an individual study, research, or similar course implies an expected level of effort on the part of the student comparable to that associated with an organized class with the same credit value.

A doctoral student shall not be required to register for more than 9 credit hours during any long semester or 6 credit hours during a summer term and may not register for more than 13 and 6 hours, respectively, without the prior permission of the dean of the Graduate School.

A doctoral student who is required to register solely for the purpose of satisfying a continuous enrollment requirement need not register for more than 1 credit hour during each term. However, a doctoral student who is involved in internship, research, or another type of academic study should register for credit hours in proportion to the teaching effort required of the program faculty.

Leave of Absence. Any student who fails to register during a fall or spring semester and who does not have an official leave of absence from study is subject to review for readmission by the standards in effect at the time of reconsideration. Official leave of absence, which is granted by the dean of the Graduate School upon departmental recommendation, may be requested only in case of serious medical conditions and other exceptional reasons. Normally, leaves of absence will not exceed one year. Leaves of absence do not extend the maximum time allowed for completion of the degree.

Continuous Enrollment. Students who have begun thesis or dissertation research must register for 6000 or 8000 courses in each regular semester and at least once each summer until all degree requirements have been completed, unless granted an official leave of absence from the program for medical or other exceptional reasons. Off-campus students may register for 1 hour of 6000 or 8000 with departmental approval until their final semester, at which time they must enroll for at least 3 hours. Students receiving financial assistance must register for the number of hours required by Financial Aid. Approval of a leave of absence will not extend the allowed time for completion of the degree.

Registration for Thesis or Dissertation Hours. Registration for at least 6 hours of 6000 is required for the master’s thesis and at least 12 hours of 8000 for a doctoral dissertation. Once the project is begun, a student must be enrolled in such courses every semester until completion. A student should enroll under the committee chairperson; however, in those instances in which other professors on the committee are making substantial contribution to the student’s research, it is permissible for the student to enroll proportionally under those professors. Students certified as off-campus may enroll for as little as 1 hour until their final semester, at which time 3 hours minimum are required.

Students may not enroll in thesis or dissertation courses before formal admission to a degree program by the graduate dean.

Enrollment for thesis or dissertation courses is permitted only during a regular registration period. Students away from the campus may, however, register for such courses by mail, provided arrangements are made with the registrar’s office by telephone or electronically prior to the beginning of a registration period.

Students are required to register for appropriate courses in every semester or summer term in which they expect to receive assistance, use the facilities of the university, or take comprehensive examinations.

The number of hours for which students must enroll in each semester depends on their level of involvement in research and their use of university facilities and faculty time. Students in residence who are devoting full time to research should enroll for 9 to 12 hours.

Registration in Session of Graduation. There are three official graduation dates: December, May, and August. Every candidate for a graduate degree must be registered in the Graduate School in the session of graduation. Students must be registered for at least 3 hours of coursework at the 6000 level (thesis option) or the 8000 level (doctoral students) or they must register for 1 hour of nonthesis coursework at the 7000 level (individual study). Failure to graduate at the expected time requires such additional registrations as may be necessary until graduation. A new “Statement of Intention to Graduate” is required for each semester.

Maximum Allowable Doctoral Hours. Students not making timely progress toward completion of the doctoral degree are subject to termination by the graduate dean. The Texas Legislature has capped fundable graduate study at 99 doctoral hours for most programs and may impose sanctions upon universities permitting registration for excess hours. Graduate students with more than 99 doctoral hours will be required to pay out-of-state tuition, regardless of residence status. The maximum time allowed for completing the doctoral degree is eight years from the first doctoral semester or four years from admission to candidacy, whichever comes first. The graduate dean must approve exceptions or extensions in advance.

Maximum Allowable Graduate Hours. Students who are in programs other than doctoral programs and are not making timely progress toward completion of their degree are subject to termination by the graduate dean. Graduate students beyond the maximum allowable graduate hours as determined by the Texas Legislature may be required to pay out-of-state tuition, regardless of residence status. The maximum time allowed for completing a master’s degree is six years. The graduate dean must approve exceptions or extensions in advance

Changes in Schedule and Withdrawal. A graduate student who wishes to add or drop a course must initiate such action with the graduate advisor for his or her program. A student who quits a course without official withdrawal is likely to receive an F in that course.

Enrollment by Faculty and Staff.Full-time members of the faculty and staff of Texas Tech University may enroll for courses by permission of the department chairperson concerned. In registering for graduate work, they become subject to the regulations of the Graduate School. However, no member of the faculty who has held rank higher than instructor at Texas Tech is eligible to pursue a graduate degree program at this institution unless prior approval of the graduate dean is given.

Enrollment by Undergraduates. An undergraduate student who is within 12 hours of graduation and who has at least a B average in the major subject may enroll for courses carrying graduate credit, subject to the approval and certification of an acceptable grade point average by the dean of the instructional college and the approval of the dean of the Graduate School. This approval must be obtained on special forms available in the Graduate School at the time of registration. No course taken without this approval may be counted for graduate credit. With the approval of the dean of the instructional college and the dean of the Graduate School, students may take graduate courses for undergraduate credit. Students may not, however, receive both graduate and undergraduate credit for the same course, except for up to 9 hours for an approved joint undergraduate and graduate degree program.

The maximum amount of work that may be scheduled by an undergraduate taking courses for graduate credit is 16 hours in a semester or 6 hours in a summer term, including graduate and undergraduate work. Undergraduates permitted to enroll for graduate work are expected to receive their bachelor’s degree within a year of their first graduate enrollment.

An undergraduate may not receive credit for more than 12 semester hours of graduate work completed prior to admission to the Graduate School as an applicant for a graduate degree.

Students not attending Texas Tech University must be admitted to the undergraduate program prior to being allowed to enroll in graduate classes. No one should apply to graduate school that does not anticipate undergraduate graduation prior to beginning graduate classes.

Continuation in Graduate School

Every student enrolled in the Graduate School, whether working toward a degree or not, is required to maintain a high level of performance and to comply fully with policies of the institution. The Graduate School reserves the right to place on probation or to suspend any post-baccalaureate or graduate student who does not maintain satisfactory academic standing or who fails to conform to the regulations of the university.

Students who are admitted to the Graduate School or to a degree program on condition of maintaining a required GPA are automatically admitted on a probational basis. Failure to fulfill the conditions stipulated at the time of admission will result in termination from the Graduate School.

Academic Probation and Suspension

Every student enrolled in the Graduate School, whether working toward a degree or not, is required to maintain a high level of performance and to comply fully with the policies of the institution. The Graduate School reserves the right to place on probation or to suspend any post-baccalaureate or graduate student who does not maintain satisfactory academic standing or who fails to conform to the regulations of the university.

Students who are admitted to a degree program on condition of maintaining a required GPA are automatically on academic notice. Failure to fulfill the conditions stipulated at the time of admissions will result in termination from the program.

Student’s whose cumulative GPA falls below 3.0 are placed on academic probation and have two consecutive semesters to raise their cumulative GPA to at least 3.0. If their semester GPA drops below 3.0 during the two-semester period, students are subject to suspension. Students placed on suspension are required to remain out of the Graduate School for one semester. Summer sessions and/or trimester count as one semester. In accordance with OP 64.07, any student who has been suspended must appeal to the Graduate School if reinstatement is desired. A student who is suspended twice will not be allowed to return to the Graduate School.

Students may be suspended for unprofessional conduct such as cheating or plagiarism. Any appeal of such action is subject to the provisions of the Code of Student Conduct. See the Student Handbook for further information.
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