Registration

Bobbie Latham, Registrar Office of the Registrar | 103 West Hall | Box 45015 Lubbock, TX 79409-5015 T 806.742.3661 | F 806.742.0355 www.reg.ttu.edu

Quick Links Scholastic Order for Registration Matriculation Number Stop Enrollment/Stop Registration Name Change Registration of Undergraduate Students in Graduate Courses Change of Schedule Enrollment Without Credit Veterans' Exemptions from Fees Veterans' Certification

Each semester and summer term opens with a registration period during which the formal process of enrollment in the university is completed. Prior to registering for each semester or summer term, every student who completes the admission process is notified of his or her admission to the university and is furnished additional materials that deal with the actual registration.

Scholastic Order for Registration. Priority for time of registration is based upon the student’s last name and classification. To provide equity in registration time assignments, students’ names will be rotated alphabetically each long semester. Scholastic order for registration will apply to new students, transfer students, and currently enrolled sophomores and freshmen. Exceptions to any of the assigned registration times will not be made.

Matriculation Number. Generally, the student’s Tech ID is used for matriculation and record identification purposes. Disclosure of the social security number for these purposes is voluntary. A social security number is needed for financial aid purposes.

Stop Enrollment/Stop Registration. Insufficient information or improper information given by the student on any admission or registration form will constitute cause for delaying the admission or enrollment for the student. Students with this type of administrative hold on their records may be denied registration. For information about administrative holds and status of holds on students’ records, refer to “Administrative Holds” in the Academic Information section of this catalog.

Name Change. Students who have a change in legal name must notify the Registrar’s Office prior to registration for the change to be effective for that semester of enrollment. A student may not register under a name different from that used during the last enrollment without completing the change of name form and supplying official documentation of name change. All grade reports and transcripts are issued under the student’s legal name as recorded in the Registrar’s Office.

Registration of Undergraduate Students in Graduate Courses. An undergraduate student who is within 12 semester hours of graduation and has at least a B average in the major subject may enroll for courses carrying graduate credit, subject to the approval of the dean of the academic college and the dean of the Graduate School. This approval must be obtained on special forms at the time of registration. No course taken without this approval may be counted for graduate credit. Graduate work taken under this provision may not be used to meet undergraduate degree requirements. An undergraduate who is permitted to enroll for graduate credit as described above but has not previously taken the Aptitude Test of the Graduate Record Examinations will be required to take the test during the first semester of enrollment in graduate courses.

The maximum course load that may be carried by an undergraduate taking courses for graduate credit is 16 credit hours in a semester or 6 hours in a summer term. An undergraduate may not accumulate more than 12 semester hours for graduate credit before being admitted to the Graduate School. Undergraduates permitted to enroll for graduate credit are expected to complete all of their undergraduate requirements within the academic year in which they first enroll for graduate credit.

It is the responsibility of the student to obtain the necessary forms and to follow prescribed procedure in registering for any course. An undergraduate student who enrolls in a course for graduate credit without obtaining proper approval will be dropped from that course.

Change of Schedule. With proper approval, students who wish to request a change in schedule may do so. Student-initiated changes in schedule, including adding and dropping courses, must be arranged via MyTech or in person; changes are not official until all steps in the process have been completed. The university reserves the right to make changes in a student’s schedule.

Enrollment Without Credit. Persons who wish to audit a course for no grade must obtain written permission from the dean of the college in which the course is offered. Those who audit a course do so for the purpose of hearing or seeing only; they do not have the privilege of participating in class discussions or laboratory or field work, of turning in papers, or of receiving a grade or credit in the course. Students who audit a course will not be listed on the class roll, and no notation of the audit will be made on the student’s transcript.

Students enrolled for fewer than 12 semester credit hours in a semester (6 hours in summer) must pay a $10 fee for the privilege of auditing a course. Written permission from the dean of the college in which the course is being taught and from the course instructor is required. No charge is assessed for enrollment of 12 or more semester credit hours. (Senior citizens 65 years of age and older are exempt from payment of this fee regardless of the number of semester credit hours.)

Veterans’ Exemptions From Fees Under the Hazlewood Act. The following persons who were legal residents of Texas at the time of entry into the Armed Forces and who have been legal residents of Texas for a period of not less than twelve months immediately preceding their registration in Texas Tech University are by state law exempt from the payment of all fees except laboratory and library fees or similar deposits and fees or charges for room and board: all nurses and honorably discharged members of the Armed Forces of the United States who served during the Spanish–American War, World War I, World War II (except those who were discharged from service because they were over the age of 38 or because of a personal request on the part of the person that he or she be discharged), the National Emergency which began on June 27, 1950 (also referred to as the Korean War), and all persons who were honorably discharged after service on active military duty, excluding training, for more than 180 days during the Cold War (which began on the date of the termination of the Korean War); the Vietnam era which began on December 21, 1961, and ended on May 7, 1975; the Grenada and Lebanon era which began on August 24, 1982, and ended on July 31, 1984; the Panama era which began on December 10, 1989, and ended on January 21, 1990; and the Persian Gulf War which began on August 2, 1990, and ended on the date thereafter prescribed by Presidential proclamation or September 1,1997, whichever occurred first; or any future national emergency declared in accordance with federal law.

These exemptions also apply to the children of members of the armed forces of the United States who are or were killed in action, who die or died while in service, who are missing in action, or whose death is documented to be directly caused by illness or injury connected with service in the armed forces of the United States, and to the benefit of orphans of members of the Texas National Guard and the Texas Air National Guard killed since January 1, 1946, while on active duty or are totally disabled for purposes of employability according to the disability ratings of the Department of Veterans Affairs, regardless of whether the members are eligible to receive disability benefits from the department, as a result of a service-related injury suffered since January 1, 1946, while on active duty either in the service of this state or the United States.

The exemptions provided for shall not exceed a cumulative total of 150 credit hours. The exemption from fees provided for above does not apply to a person who at the time of registration is entitled to receive educational benefits under federal legislation if the value of those benefits received in a semester or other term is equal to or exceeds the value of the exemption for the same semester or other term. If the value of federal benefits received in a semester or other term does not equal or exceed the value of the exemption for the same semester or other term, the person is entitled to receive both the federal benefit and the exemption in the same semester or other term. The combined amount of the federal benefit plus the amount of the exemption received in a semester or other term may not exceed the cost of tuition and fees for that semester or other term. A person is covered by the exemption if the person’s right to benefits under federal legislation is extinguished at the time of the person’s registration, except that a person may not receive an exemption from fees under this section if the person’s right to benefits under federal legislation is extinguished because the person is in default of repayment of a loan made to the person under a federal program to provide or guarantee loans for educational purposes.

Discharge papers must be presented by the student to the Office of the Registrar, who will in turn certify the student’s eligibility to Student Business Services.

NOTE: This provision of the catalog will be altered to comply with any amendment to state or federal law.

Veterans’ Certification. Each student using VA Educational Assistance is responsible for providing accurate information to the VA Coordinator, Room 117 West Hall. Because the Department of Veteran Affairs requires updated information concerning any changes, students must report all changes of status in their academic schedule or address. Undergraduate students who have accumulated 64 or more credit hours must file a copy of their official degree plan or teacher certification plan with the Veterans Coordinator or enrollment certification will be canceled. Graduate students must have taken the GRE, GMAT, or LSAT and provide a copy of their letter of acceptance from the Graduate School. Graduate students must also provide a degree plan as soon as possible after enrollment in Texas Tech.

Each student using the Hazlewood Act must be certified each semester through the Office of the Registrar, Room 106 West Hall.
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