[Major revision–posted 3/6/21 (replaces 1/29/14 edition)]
[PDF Version]
Operating Policy and Procedure
OP 63.05: Central Warehouse - Stores
DATE: March 6, 2021
PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to provide guidelines relating to the purchase and return of merchandise from Central Warehouse.
REVIEW: This OP will be reviewed in May of even-numbered years by the Associate Vice President for Operations and the Managing Director of Operations Division-Business Services with substantive revisions forwarded to the Senior Vice President for Administration & Finance and Chief Financial Officer.
POLICY/PROCEDURE
Central Warehouse stocks a full line of commonly used merchandise for the benefit of faculty, staff, and researchers of the university. Purchases may be made only on valid FOPs within Banner. Merchandise for maintenance and repairs for the following areas is stocked: automotive, electrical, janitorial, plumbing, building, grounds, administration, mechanical, personal protective equipment, and various other maintenance items.
1. Purchase of Merchandise
The customer can place orders by email, telephone, campus mail, and in person. Through any of the aforementioned methods, the customer will receive a sales order document that lists the date, Banner FOP, customer name, part code, description, quantity, price, extended line amount, and total amount of sale. The customer's FOP will be debited through the Banner Fiscal Gateway system.
Contact Information:
Email – Central.Warehouse@ttu.edu
Telephone – 806.742.3871
Mail Stop – 3142
Physical Address – 3122 Main St., North Side of Physical Plant
2. Return of Merchandise
Merchandise issued in error or discovered to be defective may be returned without question or charge to the department. Other merchandise returns should be completed promptly. The original purchase document must accompany the returned merchandise for the processing of a credit and will be subject to a 10 percent restocking fee.
3. New Item Request
To request the stocking of an item in the warehouse, contact the Central Warehouse Project Manager. If there is sufficient demand for the item, it will be placed in inventory. The requestor will be notified by the Project Manager of the Central Warehouse regarding the decision to stock the item.
OP Categories
01 Chancellor
02 Development
04 Audit Services
10 President
30 Academic and Student Affairs – General
32 Academic Policies – Faculty
34 Academic Policies – Students
36 Academic Programs
40 Equal Opportunity and Affirmative Action
48 Communication Services
52 Information Technology
60 Environmental Health and Safety
61 Facilities Management
62 Financial and Accounting
63 General Services
64 Graduate Programs (Faculty and Students)
65 Research Accounting
66 Libraries
67 Mail Services
68 Communications and Marketing
69 Payroll and Tax Services
70 Human Resources
72 Purchasing, Contracting, and Payables
74 Research
76 Security
77 Student Services and Registrar
78 Traffic and Parking
79 Travel
80 Vehicles
Operating Policies & Procedures
-
Address
Texas Tech Downtown Center Room 218 -
Email
officialpublications@ttu.edu