Social Security Number Requirements
Requirements of Social Security Account Number In Employee Records within the Texas Tech System
Section 7(7) of the Privacy Act of 1974 (5 U.S.C.552a) requires that when
any Federal, State or local government agency requests an individual to disclose
his/her social security number, that individual must also be advised whether
that disclosure is mandatory or voluntary, by what statutory or other authority
the number is solicited, and what uses will be made of it.
Accordingly, employees or applicants for employment are advised that disclosure
of an employee’s social security number (SSAN) is required as a condition
for employment within The Texas Tech System and its Members, in view of
the practical administrative difficulties which would be encountered in
maintaining adequate employee records without the continued use of the SSAN.
The SSAN is used to verify the identity of the employee, and as an employee account number (identifier) throughout the period of employment in order to record necessary data accurately. As an identifier, the SSAN is used in such employee activities as: determining and recording entitlement and payment for workers’ compensation; reporting earnings to the Texas Workforce Commission which serves as the basis for determining any future unemployment compensation insurance benefits; reporting personal data in system group insurance files; determining and recording service for retirement and other benefits based on length and dates of employment and other service; and such other related requirements which may arise.
The Texas Tech System and its Members have, for several years consistently required the disclosure of the SSAN on employment application forms and other necessary employee forms and documents used pursuant to statue passed by the State of Texas and United States and regulations adopted by agencies of the State of Texas and the United States, and by the Board of Regents of the Texas Tech System.
Right to be Informed About Your Individual Information
In accordance with Texas Government Code, Sections 522.021, 522.023 and
559.004, it is the policy of this state that an individual is entitled
to be informed about information that a state governmental body collects
about the individual in paper or electronic format unless otherwise permitted
to withhold such information under Section 522.023. Further…
- The individual is entitled to receive and review the information; and
- The individual is entitled to have the state governmental body correct information about the individual which is incorrect.
Selective Service Requirements
Statement of Selective Service Registration Status
If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. Any offer of employment is contingent on your compliance with Selective Service law.
Certification of Registration Status
Almost all male U.S. citizens, and male aliens living in the U.S., who are 18 through 25 years of age, are required to register with Selective Service. Non-citizens not required to register include men who are in the U.S. on student or visitor visas. If you are not registered as required, you are presently not eligible to be hired and should register promptly at a United States Post Office or on-line at the U.S. Selective Service System internet site http://www.sss.gov/regist.htm. A Certificate of Mailing may be obtained from the Post Office at such time that you mail your registration and may be used as proof of your application until you receive your Selective Service Registration Card. If you register on-line a copy of your on-line registration may be used as proof of registration.
Should any question arise regarding your registration or eligibility for an exemption, you may request an official “status information” letter from the Selective Service System by calling 1-847-688-6888 or by sending a written request to the Selective Service System at P.O. Box 94638, Palatine, IL 60094-4638.
Eligibility for Employment
If you are a citizen or national of the U.S. or a lawful Permanent Resident,
you ARE ELIGIBLE for employment.
If you are an alien (not a citizen or national of the U.S. or lawful Permanent Resident), your ELIGIBILITY FOR EMPLOYMENT IS DEPENDENT UPON YOUR IMMIGRATION STATUS.
Verification of Identity and Work Authorization
Any offer of employment is contingent upon your completing the Immigration and Naturalization Service Employment Eligibility Verification (Form I-9) and providing documents to verify your identity and employment eligibility as required by law. When completing the Form I-9, you will be required to attest that you are a citizen or national of the U.S., a lawful Permanent Resident or an alien authorized to work. All new employees will be required to produce documentation. For further information click http://www.depts.ttu.edu/personnel/eligibility_documents.htm for a list of acceptable documents for verification of identity and work authorization.
U.S.A. Patriot Act
Texas Tech is committed to safeguarding its students and employees and
eliminating any opportunities for international terrorist to take advantage
of Texas Tech research facilities.
- The TTU Provost and the TTUHSC Vice President for Research identifies campus
research facilities where biological agents, toxins or delivery systems identified
by the USA Patriot Act are used.
-
Research laboratory directors identify positions that are involved in working
with these biological agents, toxins or delivery systems.
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Positions are designated as restricted under the USA Patriot Act on the
Job Requisition. All Job Requisitions are now submitted online. If you are
registered in the new system log on at http://jobs.texastech.edu/hr and click
on Create Requisition. For questions on how to register, please email the
TTU Recruiting Office at www.employment@ttu.edu or phone 742-3851 or the TTUHSC
Recruiting Office at www.employment@ttuhsc.edu or phone 743-2865.
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Positions are advertised as restricted under the USA Patriot Act. List
position as restricted under the USA Patriot Act on all advertisements.
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Candidates complete Employment Application on line that contains questions
regarding eligibility to handle select biological agents or toxins.
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Candidates who answer any of the questions affirmatively are immediately
eliminated from consideration for the USA Patriot Act restricted position.
- Candidate to be hired must pass a Department of Justice "Security Clearance" review before permitted to begin work in a lab where a select agent(s) are used.
