Payroll Deductions
Click on the topics below for information on payroll deductions about that particular topic.
Golf Course Fee
- To start, change or stop your Golf Course deduction, contact the Rawls Golf Course at 742-4653. They will then forward this information to Human Resources for processing. Generally the change will be effective on the first payroll processed after receipt of the form in Human Resources.
Income Tax
- The amount of income tax withheld is based on the information provided on your W4 form, including marital status and number of allowances. To see how your W4 form is currently recorded, log on to raiderlink(http://raiderlink.ttu.edu/) and click on the "My Employment Information" and "Tax Forms".
- If you need to change your W4, complete a new W4 Form(W-4 (Employee's Withholding Allowance Certificate) Form:) and return it to Human Resources.
- TTU employees: http://www.depts.ttu.edu/hradministration/hrservices/about/staff_directory.asp
- HSC employees: http://www.ttuhsc.edu/hr/offices.aspx
- Do not write "exempt" on line 7 of your W4 form unless you are very sure you meet the requirements specified on the form. Claiming exemption from withholding when you do have a tax liability may result in a substantial tax payment plus late payment penalties when you file your tax return.
- Nonresident aliens are subject to income tax withholding rules that may prevent the W4 from being entered in the system as it was filled out. For more information on W4 forms and tax calculation for nonresident aliens, see IRS Publication 15 at: http://www.irs.gov/pub/irs-pdf/p15.pdf
Insurance
- For information on enrollment or changing insurance coverage, visit the Human Resources website:
- TTU/TTU System Administration employees - http://www.depts.ttu.edu/hr/esc/
- HSC employees - http://www.ttuhsc.edu/hr/benefits.aspx
- Insurance premium deduction information feeds electronically from Employees Retirement System (ERS) into the payroll system. Changes to your payroll deductions will be effective on the first payroll processed after information is received from ERS. On occasion, it may be necessary to bill you or take a double deduction from a paycheck for missed premiums or to refund a premium, depending on when premium information is received and when coverage is effective.
- Insurance refunds are processed twice a month. The refund is processed based on when the information was received from ERS. If your paycheck is direct deposited into your bank account, your refund will also be direct deposited. If your paycheck is not direct deposited, your refund will be mailed to the home address on file in Payroll.
- Important Reminder: Check your earnings statement monthly to make sure that your insurance deduction information is correct. This is especially important at the beginning of a new plan year, after you have made a change to your coverage, or if you are a new hire and your premiums are being deducted for the first time. If you find a discrepancy contact Human Resources.
- TTU/System Administration employees - http://www.depts.ttu.edu/hr/staff_dir.asp
- HSC Employees - http://www.ttuhsc.edu/hr/offices.aspx
- If your insurance has been cancelled or reduced for non-payment of premiums and you want to find out if your coverage(s) can be reinstated, contact Human Resources.
- If you have not received your Health insurance card(s) and your coverage is already in effect, contact your insurance provider:
- HealthSelect (BCBS): 1-800-252-8039
- Summer/Between Term Insurance:
- Faculty, TA's and GPTI's who receive pay over nine months: if you are enrolled in insurance and have out of pocket premiums deducted from your paycheck, these out of pocket premiums for the summer months will be pre-deducted from your March, April and May earnings.
- GA’s and RA’s, if you are enrolled in insurance and have out of pocket premiums deducted from your paycheck, you will be billed for these premiums for the summer months.
Membership Fees
- To start, change or stop a Membership Fees deduction, please contact the individual approved organization(s). This information will be forwarded to Human Resources for processing. Generally the change will be effective on the first payroll processed after receipt of the form in Human Resources.
ORP & TSA
- To enroll in or change your ORP or TSA Deduction, please visit the Human Resources website:
- TTU/TTU System Administration Employees - http://www.depts.ttu.edu/hr/esc/retirementplans.asp
- HSC Employees - http://www.ttuhsc.edu/hr/benefits.aspx
- Texas Tech does not have information on your account such as investments, balance, growth, losses, etc. You will receive statements from your ORP and TSA companies that provide this information. Companies send out statements at different times, monthly, quarterly, semi-annually or annually. You will need to contact your company to find out how often their statements are generated.
- For information on vesting, transferring of funds, or withdrawals, contact Human Resources
Parking
- To start, change or stop a payroll parking deduction, contact Parking Services. They will then forward this information to Human Resources for processing. Generally the change will be effective on the first payroll processed after receipt of the formm in Human Resources.
- If you are due a parking refund and want to know when you will receive it or have received a letter requesting payment for missed parking deductions, contact Parking Services.
- PARKING SERVICES CONTACTS:
- TTU employees - 742-PARK
- HSC employees - 743-2557
- Regional campuses – contact your parking office
- Your parking deductions can be pre-taxed, which means your federal and social security taxes will be calculated on earnings after your parking deduction has been taken. If you wish to sign up for this benefit, contact Human Resources.
- TTU Employees - http://www.depts.ttu.edu/hradministration/hrservices/about/staff_directory.asp
- HSC Employees - http://www.ttuhsc.edu/hr/offices.aspx
REC Sports
- To start, change or stop your Rec Sports deduction, contact Rec Sports at 742-3351. They will then forward this information to Human Resources for processing. Generally the change will be effective on the first payroll processed after receipt of the form in Human Resources.
Social Security
- Social Security consists of two deductions:
- Old Age and Survivors Insurance (OASI) which is withheld at the rate of 6.2% of wages up to the annual maximum determined by the Social Security Administration each calendar year.
- Medicare Health Insurance which is withheld at the rate of 1.45% on all wages.
- Students who are enrolled and attending classes at Texas Tech at least half time and are employed in a position which requires student status as a condition of employment are exempt from Social Security withholding.
- Some nonresident alien employees on an F1 or J1 visa are exempt from Social Security withholding during their early years of presence in the United States. See IRS Publication 519 http://www.irs.gov/pub/irs-pdf/p519.pdf.
State Employees Charitable Contribution (SECC)
- The SECC campaign drive is once a year starting the last part of September. If you sign up for payroll deduction, the first deduction will be taken out of your December earnings. The final deduction for that campaign year will be taken out of your November earnings the following year.
- You can not increase or decrease the deduction amount during the year. However, you can cancel your deduction completely, but keep in mind that the charity you signed up to contribute to is expecting your contribution.
- To cancel your SECC deduction, contact Human Resources.
- TTU/System Employees: http://www.depts.ttu.edu/hradministration/hrservices/about/staff_directory.asp
- TTUHSC Employees: http://www.ttuhsc.edu/hr/offices.aspx/
Teacher Retirement System
- New, current and former employees: see information on Human Resources website.
- TTU/System Employees: http://www.depts.ttu.edu/hr//esc/retirementplans.asp
- HSC Employees: http://www.ttuhsc.edu/hr/benefits.aspx
- Refund of TRS Account
- Former employees wanting to request a refund of your TRS account need to complete a form TRS6 Notice of Final Deposit and Request for Refund. The form can be found here: http://www.trs.state.tx.us/reporting/forms/form_6.pdf
- To find out if or when your refund application was mailed to TRS, contact Payroll Services, 806.834.4629.
- If your refund application was already mailed to TRS and you want to know the status of your refund, contact TRS at 1-800-223-8778.
- The amount of time it takes to receive your TRS refund depends on when your last deduction was taken and if Payroll had to make an additional adjustment to your TRS account. Forms are mailed around the 10th of the month following the last month a TRS deduction was taken or an adjustment was made to your account. For example, if your termination date was March 31, and you received your final paycheck April 1, and no additional adjustments were made to your account in April, your form would be mailed to TRS around April 10. If Payroll did have to make an adjustment to your account in April, your form would not be mailed until around May 10. If you were paid bi-weekly and your termination date was March 31, your final paycheck would have been dated in April. If Payroll did not have to make an additional adjustment to your account in May, your form would be mailed around May 10. If Payroll did have to make an additional adjustment to your account in May, your form would not be mailed until around June 10.
Submit the completed form to Payroll Services, Doak Hall, Room 262, campus mail MS 1092 or US mail to TTU Payroll, Attn: TRS Refund, PO Box 41092, Lubbock, TX 79409 for processing. TRS requires Payroll certification.
Note: Payroll can not mail the form to TRS until your employment termination has been processed by your department and been entered into the payroll system, and your final deposit has been submitted to TRS.
TTCC
- To start or change your TTCC deduction contact the Office of Institutional Advancement office at 742-1689. They will then forward this information to Human Resources for processing. Generally the change will be effective on the first payroll processed after receipt of the form in Human Resources.
- To cancel your TTCC deduction contact Human Resources:
- TTU employees: http://www.depts.ttu.edu/hradministration/hrservices/about/staff_directory.asp
- HSC employees: http://www.ttuhsc.edu/hr/offices.aspx
Generally the change will be effective on the first payroll processed after receipt of the form in Human Resources.
TexFlex
- To enroll in or change your TexFlex participation, you will need to log on to the Employees Retirement System (ERS) website. For further information regarding this process and when you may enroll or make changes, contact your Human Resources or see their website.
- TTU/TTU System Administration employees - http://www.depts.ttu.edu/hradministration/hrservices/EMPServicesCenter/Insurance.asp
- HSC employees - http://www.ttuhsc.edu/hr/benefits.aspx
- If you have not received reimbursement for dependent or health care expenses that you have filed a claim for, contact Payflex, 1-866-FlexTex or 1-866-353-9839, or check its status on their website: https://texas.payflex.com/mypayflex/.
- If you are terminating employment and have a health care reimbursement account, it is possible to have the remaining amount of your annual maximum for the plan year deducted from your final paycheck. To do this contact Human Resources before your final paycheck is processed. If your last paycheck has already been processed, but you will be receiving a lump sum vacation check or other type of pay that has not yet been processed, it may be possible to take this deduction out of that check.
Texa$aver 457 Plan
- For information on this program, visit the Hman Resources website.
- TTU/System Employees: http://www.depts.ttu.edu/hr//esc/retirementplans.asp
- HSC Employees: http://www.ttuhsc.edu/hr/benefits.aspx
- Deduction information feeds electronically from ERS into the payroll system. Changes to your payroll deductions will be effective on the first payroll processed after information is received from ERS.
Contact Payroll Services
- Address: Box 41092, Lubbock, TX 79409-1092
- Email:
- TTU Phone: 806.742.3211
- TTU Fax: 806.742.1589
- TTUHSC Phone: 806.743.2998
- TTUHSC Fax: 806.743.3065