Legal Statements associated with the Employment Process

Social Security Number Requirements

Section 7(7) of the Privacy Act of 1974 (5 U.S.C.552a) requires that when any Federal, State or local government agency requests an individual to disclose his/her social security number, that individual must also be advised whether that disclosure is mandatory or voluntary, by what statutory or other authority the number is solicited, and what uses will be made of it.

Accordingly, employees or applicants for employment are advised that disclosure of an employee’s social security number (SSN) is required as a condition for employment within The Texas Tech System and its Members, in view of the practical administrative difficulties which would be encountered in maintaining adequate employee records without the continued use of the SSN.

The SSN is used to verify the identity of the employee, and as an employee account number (identifier) throughout the period of employment in order to record necessary data accurately. As an identifier, the SSN is used in such employee activities as: determining and recording entitlement and payment for workers’ compensation; reporting earnings to the Texas Workforce Commission which serves as the basis for determining any future unemployment compensation insurance benefits; reporting personal data in system group insurance files; determining and recording service for retirement and other benefits based on length and dates of employment and other service; and such other related requirements which may arise.

The Texas Tech System and its Members have, for several years consistently required the disclosure of the SSN on employment application forms and other necessary employee forms and documents used pursuant to statue passed by the State of Texas and United States and regulations adopted by agencies of the State of Texas and the United States, and by the Board of Regents of the Texas Tech System.

Right to be Informed About Your Individual Information

In accordance with Texas Government Code, Sections 522.021, 522.023 and 559.004, it is the policy of this state that an individual is entitled to be informed about information that a state governmental body collects about the individual in paper or electronic format unless otherwise permitted to withhold such information under Section 522.023. Further…

In order to facilitate a review of any information collected, employees and job applicants should contact the TTU Assistant Vice President for Human Resources at (806) 742-2020 or the TTUHSC Assistant Vice President for Human Resources at (806) 743-2865 for instructions to request copies of individual information collected and information on how to request correction of information on file.

Selective Service Requirements

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. Any offer of employment is contingent on your compliance with Selective Service law.

Almost all male U.S. citizens, and male aliens living in the U.S., who are 18 through 25 years of age, are required to register with Selective Service. Non-citizens not required to register include men who are in the U.S. on student or visitor visas. If you are not registered as required, you are presently not eligible to be hired and should register promptly at a United States Post Office or on-line at the U.S. Selective Service System internet site http://www.sss.gov/regist.htm. A Certificate of Mailing may be obtained from the Post Office at such time that you mail your registration and may be used as proof of your application until you receive your Selective Service Registration Card. If you register on-line a copy of your on-line registration may be used as proof of registration.

Should any question arise regarding your registration or eligibility for an exemption, you may request an official “status information” letter from the Selective Service System by calling 1-847-688-6888 or by sending a written request to the Selective Service System at P.O. Box 94638, Palatine, IL 60094-4638.

Eligibility for Employment

If you are a citizen or national of the U.S. or a lawful Permanent Resident, you ARE ELIGIBLE for employment.

If you are an alien (not a citizen or national of the U.S. or lawful Permanent Resident), your ELIGIBILITY FOR EMPLOYMENT IS DEPENDENT UPON YOUR IMMIGRATION STATUS.

Any offer of employment is contingent upon your completing the Immigration and Naturalization Service Employment Eligibility Verification (Form I-9) and providing documents to verify your identity and employment eligibility as required by law. When completing the Form I-9, you will be required to attest that you are a citizen or national of the U.S., a lawful Permanent Resident or an alien authorized to work. All new employees will be required to produce documentation. For further information click here for a list of acceptable documents for verification of identity and work authorization.

U.S.A. Patriot Act

Texas Tech is committed to safeguarding its students and employees and eliminating any opportunities for international terrorist to take advantage of Texas Tech research facilities.