Closing the Posting
The hiring department should make sure that a posting is closed before beginning the screening and interviewing process. This allows for a complete list of qualified applicants for review.
There are two ways for a posting to be closed:
| 1. |
For positions posted with only an opening date, the hiring manager may contact the Personnel Employment office any time after the position has been posted for the minimum required ten (10) working days to request the posting be removed from the employment website. A representative from the Employment office will then enter the requested closing date and remove the posting from the website. |
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The hiring department may also leave the position posted for longer than the ten (10) required days. However, before a hiring decision is made, the hiring manager should check to see that there are no additional applications in the account that need to be reviewed, and that Personnel has been notified to close the position. |
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| 2. |
For positions posted with both an opening and closing date, the removal from the website is system generated. |
Closing the Requisition
When the position is filled, the status for the selected applicant should be changed to "hired" on the Texas Tech Jobs Online. The status for the remaining applicants should be changed to "Not Selected." This will generate an email to those not selected, letting them know that they were not selected. Hiring Managers are encouraged to also send Personnel letter to those applicants interviewed. Click here for Sample Letters - Sample Letter 1, Sample Letter 2 , Sample Letter 3.
Job Offer
To ensure there is an understanding of the position an salary being offered, Hiring Managers are encouraged to provide a Written Offer (Sample) to the applicant selected.
