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If a Social Security Number has been assigned but the employee does not have a copy of the card the employee should request a Replacement Card from the Social Security Administration (SSA) as soon as possible.

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Hold the PAF in the department until the SS card is available or 14 calendar days after the first visit to the SSA Office, whichever is sooner.

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Verify the I-9. The I-9 can be verified by using documents other than the SS card. The hiring department must verify that the employee has provided acceptable I-9 documents BY THE THIRD WORKING DAY. Click here for link to I-9 Form.

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Printouts from the SSA are NOT listed as acceptable documents on the I-9 instructions. Any ‘list A’ documents (or ’list B’ documents plus ‘list C’ documents can be accepted for I-9 purposes.

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Note: You may submit the completed I-9/New Employee Packet to Human Resource Services while holding the PAF for the SS card.

Scenario 1-c : The employee has not provided a Replacement SS Card within 14 calendar days after applying at the SSA.

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Submit the PAF with a copy of the SSN Verification printout (dated 14 days prior).

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If a Social Security Number (SSN) has NOT been assigned, typically for a new non-resident alien, the employee should go to the SSA on or after THE 11th CALENDAR DAY FOLLOWING ENTRY INTO THE UNITED STATES. Click here for instructions.

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Hold the PAF in the department until the SS card is available or 14 calendar days after the first visit to the SSA office, whichever is sooner.

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Scenario 2-c : The employee has not provided a NEW SS Card within 14 calendar days after applying at the SSA.

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Instruct the applicant to take the ‘Receipt of Application’ form and a Passport to the SSA Office to check the status of the SSN assignment.

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Verify that the employee has followed all of the steps above.

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