Author's Kit

Author's Obligations

A. Registration Fees

The SWPSC appreciates the efforts of the authors and co-authors in providing a quality program. It is important to note, however, that the SWPSC is a non-profit association and they would request cooperation in following the precedent set by various professional societies which require the author and co-authors to be responsible for the standard registration fee and related travel expenses. (Registration form attached.)

B. Presentation Responsibility

The author and/or co-authors are responsible for the oral presentation of the paper twice, once each day of the Short Course during a pre-determined scheduled time. This task can be shared between co-authors, if so desired.

C. Deadlines

A short abstract (150 words or less) must be received in the Short Course headquarters in the Department of Petroleum Engineering at Texas Tech University by November 1 preceding the Short Course. This information will be used to plan and publicize the Course. It is imperative that the author(s) read, understand, and comply with the “Instructions to Authors”. Please notify your primary contact or committee member that an abstract was submitted.

Finished papers and illustrations should be submitted by (TBA), electronically. The disk must be IBM format with files written in WordPerfect or MS Word. Or completed papers can also be emailed to ronda.brewer@coe.ttu.edu, as long as paper and figures are in MS Word or Word Perfect (the copyright release may be faxed or mailed.) If this date presents a problem, please contact Ronda Brewer in the SWPSC office as soon as possible.

D. Paper Content and Completeness

The author should carefully examine his/her paper for content completeness, and proper style (as set fourth in these instructions) BEFORE submitting it. The paper should be kept as short as possible, but it must "tell the story.” Figures, tables and graphs must be kept to a minimum.

E. Publication Rights

The primary author will be required to sign a copyright statement prior to the program. The Proceedings of the Short Course are copyrighted in accordance with the Federal Copyright Law of 1978 to protect the rights of the author. Reprinting without written permission from the Southwestern Petroleum Short Course is prohibited.

Paper Style Requirements and Format

It is emphasized that papers will be printed in the Proceedings exactly as they are received. Even though papers are put into publishing package software once they are received, please follow the following guidelines. The top margin should be one inch, bottom margin 1 inch, and the side margins 3/4 inch. All copies should be single-spaced and single-column. Double-column text is not acceptable. Please use black 12 point times new roman font. Papers will be published in black and white only.

The title of your paper should be centered in all caps. The author and co-author’s names should be centered under the title in upper and lower case. The company’s name should be centered under the author’s name. Secondary headings should be upper and lower case and placed at the left margin.

A bibliography and/or list of references at the end of your paper are desirable. Please do not use footnotes or appendixes. Acknowledgments should be placed at the end of the paper following the bibliography and/or references.

Tables and figures will be placed at the end of the paper. DO NOT insert tables and figures within the text of the paper. Tables and figures should be placed at the end of the paper in the following order: Tables, then figures. The illustrations should consist of photographs or black and white generated graphics. All tables and graphs should be black and white with dark clean lines. Make text within illustrations large enough to withstand significant reduction and still be legible. Please include only those illustrations that are vital to the context of the paper. Do not include page numbers, table of contents, or appendix. The Proceedings are printed in black and white - no color.

(NOTE: If the text is not suitable, the SWPSC reserves the right to ask the author to resubmit his/her work.)

While many authors are with service companies, we ask that you ensure the content of your paper and presentation is primarily on technical or case study information. Product and company names within the paper should be minimal. Booth spaces for promoting product lines or services are available. Please contact the SWPSC office if exhibitor space is desired. Exhibitor space is limited, so make arrangements early.

Classroom Facilities and Projection Equipment

The average attendance varies from 20 to 65 people. The rooms are equipped with a screen, standard 35mm projector, and overhead transparency projector. This is the only available equipment. We are not able to furnish computers or computer overhead equipment.

Further Information