Frequently Asked Questions
Frequently Asked Questions for Purchasing Card:
- When can I pick up my CitiBank procurement card?
- When can I start using my CitiBank procurement card?
- Are Cardholders required to go to CitiBank Procurement Card Training for the Cardholder?
- Are Reconcilers required to go to CitiBank Procurement Card Training for the Reconciler/Cardholder?
- How do I sign up for CitiBank pcard training?
- What are the pcard limits for CitiBank cards?
- It was asked in the forum why the $1000 limit was chosen.
- What is the deadline for fiscal year 2011 pcard transactions?
- When will my JP Morgan Chase pcard expire?
- Where can I find training materials for my CitiBank pcard?
- If the college of Ed. has a Department Pcard, will the card only say College of XXX on it or the reconciler’s name?
- Do Pcards affect cardholder’s credit?
- Is our department rewuired to have an alternate reconciler? Does that person have to take the new p-card reconciler training?
- When can up my CitiBank procurement card?
- Cards will be available for pick-up beginning June 6th in the Procurement office, Drane Hall, Room 347. A departmental representative may pick up and sign for cards for their areas; however, the JP Morgan Chase card will need to be turned in at the time. The Citibank Procurement Card may be activated as soon as it is picked up. To pick up cards, the representative should email techbuy.purchasing@ttu.edu at least one hour prior to pick up time so that the cards will be ready. Each card will have to have a Texas Tech University Procurement Card Program Cardholder Agreement for Existing Cardholders form signed by the cardholder and reconciler in order to be picked up. The form is available at http://www.depts.ttu.edu/procurement/pcard/pcardforms.asp under PCard Pickup Form for Existing Cardholders.
- When can I start using my CitiBank procurement card?
- You may begin using your CitiBank Procurement Card as soon as you activate it by calling CitiBank Customer Service 1-800-248-4553. Verification will be the last four digits of your social security number.
- Are Cardholders required to go to CitiBank Procurement Card Training for the Cardholder?
- Existing cardholders are not required to attend the CitiBank training; however, it is encouraged. Training materials will be available for cardholders that elect not to attend a training class. Each cardholder will be required to take an online, annual training class beginning in Spring of 2012.
- Are Reconcilers required to go to CitiBank Procurement Card Training for the Reconciler/Cardholder?
- The Reconciler/Cardholder class is mandatory for all reconcilers. Reconcilers will also be required to take a Procure-to-Pay class by October 1st if they have not already done so. Please contact techbuy.purchasing@ttu.edu ( )to register for a Procure to Pay class.
- How do I sign up for CitiBank pcard training?
- Training classes will be available to cardholders and reconcilers starting the week of May 31st and continue throughout the summer. Registration is available through the AFISM website at: http://www.depts.ttu.edu/afism/AFISMClassRegistration/ClassRegistration.aspx .Training materials will be available for cardholders that elect not to attend a Citibank pcard training class. The Reconciler/Cardholder class is mandatory for all reconcilers. Reconcilers will also be required to take a Procure to Pay class by October 1st if they have not already done so. Please contact Jennifer Adling( ) to register for a Procure to Pay class. Each cardholder will be required to take an online, annual training class beginning in Spring of 2012.
- What are the pcard limits for CitiBank cards?
- The Citibank individual procurement card will have $1,000.00 single transaction limit and $5,000.00 monthly transaction limit.
- The departmental card will have a $1,000.00 single transaction limit and $10,000.00 monthly transaction limit.
- It was asked in the forum why the $1000 limit was chosen.
- There was a committee developed to evaluate the policies of TTU and several other Universities. In light of budget cuts, it was believed to be in the best interest to control spend. When departments utilize a pcard (for example just walk into Home Depot), they are paying retail prices and not getting the discounts that are available. By utilizing PO’s, we can assist with getting contract pricing. Please remember that Blanket and Standing orders are options for vendors also (if you keep buying the same thing from a vendor throughout the year). Email techbuy.purchasing@ttu.edu if you have questions on contract pricing or setting up blanket/standing orders.
- What is the deadline for fiscal year 2011 pcard transactions?
- Purchases against the PCard posted on or before August 19, 2011 (posted by either J P Morgan Chase orCitibank and listed on your 8/19/2011 cardholder statement or expense report) will be charged against FY11 funds. Any transaction not listed on this statement (period ending 8/19/2011) will be processed against FY12 funds. Reconciliations and supporting documentation for the August 19, 2011 statement are due to the Procurement Card Office by August 29, 2011.
- When will my JP Morgan Chase pcard expire?
- JP Morgan Chase Procurement Cards will be closed as of August 1, 2011.Please contact the PCard office is you have special circumstances.
- Where can I find training materials for my CitiBank pcard?
- Training materials are currently not available; however, they will be posted at http://www.depts.ttu.edu/procurement/pcard/index.asp under Training Information and also on the AFISM website http://www.depts.ttu.edu/afism/trainingv2/trainingMaterials.asp under the Procurement tab.
- If a College has a Department Pcard, will the card only say College of XXX on it or the reconciler’s name?
- Individual Cards will have the cardholders name; departmental cards will have the department’s name.
- Do Pcards affect cardholder’s credit?
- No, the cards are issued to the University.
- Is our department required to have an alternate reconciler? Does that person have to take the new p-card reconciler training?
- Departments are not required to have an alternate reconciler. If you do elect to have one, they will be required to take the training.
More information is available at http://www.depts.ttu.edu/procurement/pcard/index.asp
Procurement Services:
Procurement Card Services
Drane Hall, Room 347
Mail Stop: 1094
Address: Box 41094, Lubbock, TX 79409
Phone: 806.742.3260
Fax: 806.742.4244
Email: