Purchasing & Contracting

"How To" Guides

Guides are listed below alphabetically. The letters next to the section title indicate the range of titles found under each section.

  • Air Charters(Under Development)
  • Animals and Animal Products(Updated:02/02/2012)
    How to enter requisitions for live animals or animal products (subject to bidding requirements and some funding restrictions).
  • Armored Cars(Reviewed:01/21/2014)
    How to arrange for and enter a requisition for armored car service to a campus location (subject to some funding restrictions).
  • Banner and Signs(Updated:06/20/2012)
    How to enter requisitions for banners and temporary signs. The guide includes information on how to attach the required artwork and quotes, the correct account code to use, applicable bid limits and contract vendors.
  • Books and Ref Materials(Updated:01/22/2014)
    How to enter requisitions for books, videos, sheet music and reference materials. Information is also included on the correct account codes to use and purchasing from direct publishers or foreign vendors.
  • Bottled Water Service(Updated:01/21/2014)
    How to enter requisitions for bottled water service, dispensers and supplies using contract pricing.
  • Bus Charters(Updated:01/21/2014)
    How to enter requisitions for bus charters. This guide also includes information on the account codes to use, required documentation and insurance certificates that must be included, and how to request a deposit, if required by the charter company.
  • Chemicals and Gases(Updated:05/04/2012)
    How to enter requisitions for purchasing chemicals and gases, including a list of the items that may be placed on standing or blanket orders.
  • Coca-Cola Product Purchasing(Updated:04/13/2012)
    Departmental Guidelines for Purchasing Coca-Cola Products
  • Copiers(Updated:05/06/2013)
    How to renew existing copier contracts and how to process new contracts for copiers on both state and local funding sources
  • Delivery and Shipping Services(Posted:03/20/12)
    How to enter a requisition for delivery and shipping services. The Guide also includes instructions on how to use Texas Tech’s blanket PO that will provide departments with the special contract rates from Fed Ex for business shipping.
  • Departmental Moving Services(Updated:11/08/13)
    How to enter a requisitions for an outside vendor to move departmental furniture or equipment (subject to bidding requirements and some funding restrictions)
  • Drug Screening Services(Updated:01/22/2014)
    How to enter requisitions for drug and alcohol testing. Also includes brief sections on the procedure for new hires and current employees, including where to get the required forms and who will be notified and when.
  • Employee Moving Services(Updated:11/08/13)
    How to enter requisitions for moving companies for employee relocations (subject to funding restrictions)
  • Employee Reimbursments(Updated:01/10/2014)
    How to enter a requisition for the exception when an employee has had to pay for a business-related purchase him/herself and is requesting reimbursement.
  • Equipment (General)(Updated:05/22/2013)
    How to enter requisitions to purchase new equipment (subject to bidding requirements and some funding restrictions
  • Equipment (Used)(Updated:05/22/2013)
    How to enter requisitions for the purchase of used equipment (may be subject to bidding requirements and funding restrictions)
  • Flowers and Decorations(Updated:08/21/2012)
    How to enter requisitions for flower arrangements for individuals, as well as flowers and decorations for events such as conferences, seminars and other TTU events. The guide includes information on the account codes to use for different events, applicable bid limits, and directions on how to request a deposit, when required by the vendor.
  • Food and Entertainment(Updated:01/13/2014)
    How to enter requisitions for food and entertainment expenses, including frequently-used account codes and how to request a deposit, when one is required by the vendor.
  • Gifts, Awards and Prizes(Updated:08/13/2013)
    How to enter requisitions for gifts, awards and prizes (GAPs) in TechBuy. Includes a brief definition of the terms and a list of the OPs that cover GAPs for employees, students and non-employees. Also includes some of the special precautions that departments need to be aware of when purchasing GAPs.
  • Guest Lodging (Updated:12/18/2013)
    How to enter requisitions for guest lodging at participating area hotels for individuals who are not employees or students of Texas Tech University.
  • HEAF Funds(Updated:03/26/2010)
    How to use HEAF Funds (FOPs beginning with 13), including examples of things that HEAF funds can and cannot be used for.
  • Printing Services(Updated:08/13/13)
    How to enter requisitions for printed material, such as signs, business cards, brochures, etc. There is a separate “How To” guide, however, for promotional items. (subject to bidding requirements and some funding restrictions)
  • Professional Services(Under Development)
  • Promotional Items(Updated:02/03/10)
    How to enter requisitions for promotional items (subject to bidding limits, if a contract vendor is not used, and some funding restrictions)
  • Registrations(updated 06/10/2013)
    How to enter requisitions for conference registration fees.
  • Services(General)(Under Development)
  • Short-Term Facility Rentals(Updated:01/06/14)
    How to enter requisitions for short-term facility rentals such as exhibit space, booth rentals, and meeting and conference rooms. Does not include instructions for Guest Lodging program.
  • Student Group Travel
    How to enter requisitions for student group travel expenses, such as hotels and airfare. Also includes important supporting documentation requirements. (subject to some funding restrictions)
  • Subscriptions(Updated:01/22/14)
    How to enter requisitions for subscriptions to professional journals. (subject to some funding restrictions)
  • Uniforms(Updated:12/02/09)
    How to enter requisitions for purchasing or renting uniforms. (subject to bidding requirements and some funding restrictions)