President’s Excellence in Academic Advising Award
· Available to faculty and/or staff.
· Maximum of 2 individual awards offered annually at $1000 each.
· Maximum of 1 team award offered annually at $5000 each.
· Applications will be reviewed by an existing group reporting to the Provost’s Office (Associate Deans Council Rump Group, which includes both faculty and staff members), with the review process being chaired by the new Senior Academic Advisor.
· Proposal attached; wording and instructions follow the examples of current OPs on faculty and staff awards.
Implementation Timetable If the Award Is To Be Offered in Spring 06
o President gives preliminary approval to the concept and documents by February 17.
Approved 2-15-06
o PAC reviews the concept and documents, with feedback due by February 24.
Circulated 2-15-06; discussed in PAC meeting 2-21-06; documents revised 2-24-06
o SAC, Senior Academic Advisor, and Associate Deans Rump Group review the concept and documents (as revised by PAC), with feedback due by March 8.
Circulated 2-24-06
o The documents (as revised in accordance with comments received from any of the above and as approved by President and Provost) are published in a call for nominations no later than March 10.
o Nomination packets are due in the Provost’s Office by March 31.
o Nominations are reviewed by the evaluation committee with recommendations due to the Provost by April 14.
Drafted by Mary Jane Hurst – 10 February 2006. Revised 24 February 2006
Proposal for
President’s Excellence in Academic Advising Award
1. General Policy
Two levels of awards are included in this program which is intended to recognize excellence in academic advising by faculty and/or staff. The individual award may be given to a maximum of two individuals per year. The team award may be given to a maximum of one team per year. No awards are required to be given in any year.
a. Eligibility
For the individual award, by September 1 in the academic year of the award, the nominee(s) must
(1) Have been continuously employed as benefits eligible faculty or staff for at least two years;
(2) Be up to date in all training and employment requirements for the university and state;
(3) Have been an academic advisor for at least two years;
(4) Have received positive annual evaluations or appraisals for the past two years;
(5) Not have received this award during the past two years.
For the team award, by September 1 in the academic year of award, all academic advisors in the nominated college/department/area/unit team must meet the criteria above.
Anyone who is being considered as an individual nominee may also be considered at the same time for a team award. However, a person may win only one award at a time, and selection as part of team award will take precedence over selection for an individual award.
b. Criteria
Eligible nominations will be evaluated on the basis of specific examples of advising excellence provided in the award application statement, in the supporting letters of nomination, and in any other supplemental material that may be provided within the nomination packet. A history of excellence in academic advising is important in individual nominations, but is essential in team nominations. See Attachments A and B for the nomination forms and additional instructions.
c. Timetable
Nominations will be due by February 1. The review committee (see below) will make its recommendations to the Provost by March 1. The Provost will announce the award winners, if any, in April.
[In 2006 only, an expedited timetable will be in effect: nominations will be due by March 31, and the committee will make its recommendations to the Provost by April 14.]
2. Administration of Program
This award program will be administered through the Office of the Provost. Applications will be evaluated by the Rump Group of the Associate Deans Council or, if the Rump Group so prefers in a vote conducted each year, by a subset of at least five faculty and staff members of the Rump Group. The review committee must be comprised of both faculty and staff and must have at least five reviewers. The Senior Academic Advisor will direct and chair the evaluation process and may count as one of the five reviewers. Any member of the review committee who has been nominated for the award should recuse himself or herself from the evaluation process; if the recusal would cause the number of reviewers to be fewer than five or would remove the committee chair from his or her duties, a substitute will be recruited from the Rump Group. The review committee’s evaluations will constitute a recommendation to the Provost, who will choose the award winners, if any.
3. Award Descriptions
Two levels of awards may be presented each year.
a. A maximum of two individual awards will be presented each year. Individual awards will include the following:
1. A cash award of $1000 (cash awards are processed through
Payroll with appropriate deductions taken);
2. An award plaque for the individual;
3. An award certificate for the individual.
b. A maximum of one team award will be presented each year. Team awards will include the following:
1. A cash award of $5000 to be divided equally among the advisors named in the nomination (cash awards are processed through Payroll with appropriate deductions taken);
2. An award plaque for the college/department/area/unit;
3. An award certificate for each advisor named in the nomination.
4. Future Changes
After the first review cycle in 2006, the guidelines in this proposal will be reviewed by the President and the Provost who will take into consideration any recommendation for change made by the 2006 evaluation committee. This document will then be amended as appropriate and submitted for inclusion in the university OP manual. Any changes thereafter can be made as needed through the OP review process.
Attachment A: Individual Nomination Form
Attachment B: Team Nomination Form
President’s Excellence in Academic Advising Award
Individual Nomination Form
1. Name of Academic Advisor:
Office Address:
Office Telephone Number:
E-Mail Address:
2. Dates of Advising Service:
3. Dates of Employment at Texas Tech:
4. Briefly summarize the nature of this individual’s academic advising responsibilities:
5. Has this individual been an academic advisor and a benefits-eligible employee for at least two years?
6. Is this individual current on all required university and state training and other employment requirements?
7. Has this individual received positive annual evaluations or appraisals for at least the past two years?
8. Has this individual received this individual or team academic advising award in the last two years?
9. Submit a statement of no more than three double-spaced pages from the nominee describing his or her approach to academic advising, successes in advising, and reasons for being considered for this award.
10. Submit at least two letters of nomination along with any other materials attesting to and describing the knowledgeable and high quality advising provided by the nominee. Letters may be from faculty, staff, administrators, students, parents, or alumni.
11. Attach this page as a cover to items 9 and 10. The packet may not exceed 20 pages.
12. Provide the following signatures to indicate approval of the nomination:
___________________________________ ____________________________________________
Nominee (date) Nominee’s supervisor (date)
President’s Excellence in Academic Advising Award
Team Nomination Form
______________________________________________________________________________
Team’s supervisor (date)