Texas Tech University

Minutes for May 2, 2007


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  • Welcome
  • Pledge of Allegiance
  • Call to Order
    • President Rebecca Owens called to order the regular meeting of the Texas Tech University Staff Senate at 3:00 PM on May 2, 2007 in Student Union Building – Senate Room.
  • Roll Call
    • Secretary Jaclyn Byrd conducted roll call.
    • The following senator were present: Allsup, Blackmon, Boren, Burrell, Byrd, Chaffin-Poeling, Cowen, Cullers, Davis, Dudley, Epperson, Gellner, Harris,  Jury, Kawecki, Kenady, Kiser, Loper, Neal, Nordstrom, Owens, Perry, Rogers, Smith, Tunnell, Veal, Vega, Wilson, Yeates.
    • The following senators were absent: Arguello, Carrillo, Ceja, Elkins, Glass, Gregston, Hunter, Hurtado, McDonald, Nail, Perkins, Rando, Scheckel, Stahmer,  Stracener. The following guests were present: Nathanael Haddox, Staff Ombudsman; Tia Kreidler, Faculty Senate Liaison; Don Roulain, Staff Member; Faith Drew, Assistant Director- Employee Assistant Program; Kathryn Quilliam, Student Ombudsman.
  • Administrative Business
    • April minutes – The following amendments were made to the April minutes:
      • The March Treasurer’s report should reflect the March account balance and the amount should be corrected to $125.45
      • The February Treasurer’s report should reflect the February account balance and the amount spent was on the Meet and Greet food.
      • The childcare committee is making paper ballots available primarily for crafts/Trade and Service classifications.
      • Senator Byrd gave a report on the Strategic Planning Council. The council has reviewed numerous strategic plans and will be presenting a report of “best-practices” to the university.
      • Jerry Cohen & Mary Harris needed to be added as present Senators to the April roll call.
      • A motion to accept the minutes was tabled due to a lack of quorum.
    • March Treasurer’s Report – Treasurer Davis presented the April account Balance. Approximately $619.49 was spent during the month on telephone services set-up in the new office, moving a desk to the office and mailing nominations forms. A return form Communications Services in the amount of $357is expected. Motion to accept the report tabled due to a lack of quorum.
    • February Minutes – Senator Kiser asked about the addendum to the February minutes listing the senators who were expelled from service. Secretary Byrd will make the list available to senators.
  • Invited Guest Speakers
    • Faith Drew – Employee Assistant Program
      • http://www.ttuhsc.edu/centers/swiad/eap/
      • Employees, spouses and family members are each allotted five visits per calendar year.
      • Financial Counseling is offering through the Red-to-Black program which has certified financial counselors.
      • If the EAP cannot assist the employee, up to three referrals will be given for private appointments
      • Supervisory Support is offered and can be used as a disciplinary action; however it is still confidential.
      • Departmental team building meetings can be scheduled.
      • Substance abuse counseling is offered.
      • The EAP works with the department of neuropsychology to dispense medication when needed.
      • Wellness workshops can be scheduled for departments or as a general session
      • Sessions are 50 minutes long and employees can usually get in within a week.
      • Hours – Monday – Thursday 8AM – 8PM and Friday 8AM – 4PM
  • Committee Reports
    • President’s Report
      • Split Pay Plan – Janet May – Assistant Vice President for Human Resources will be speaking at a special meeting of the Staff Senate to be scheduled. This pay plan would go into effect in January 2009. Concerns about the split pay plan are:
        • Automatic payments would need to be shifted.
        • How necessary fees and premiums would be deducted
        • The accessibility of computers to enter time worked
        • Staff have expressed dismay that they are forced to choose between preset options
        • Just because the program allows a split pay, why should Texas Tech use it if it’s not in the best interests of the staff, faculty and TTU to do so?
        • This pay plan is being discussed as a part of the new banner implementation. Please send any concerns to President Owens or to Staff Ombudsman Nathanael Haddox.
    • Elections (Davis) – 31 individuals were nominated and 30 qualified for the upcoming election. The Service classification needs 6 senators and no nominations were received. The Crafts/Trade classification did not receive any nominations either, Administration needs 3 senators, Clerical needs 6, Professional needs 10 and Technical needs 8. A motion to suspend the bylaws will be needed as the next meeting since there are not enough candidates per the Bylaws.
    • Bylaws (Kiser) – first reading per attachment A.
    • Public Relations (Kenady) – Still focused on newsletter. Senator Boren asked about the new senator shirts. The committee is still reviewing options.
    • Issues (Neal) – committee to meet on Monday
    • Evaluation of Administrators – Faculty does an online evaluation of administrators. Some departments elect for staff to participate while some do no.
    • Nominations (Yeates) – Technology Committee is searching for a member who is not in the Information Technology Division.
    • Scholarships (Dudley) – Committee is reviewing scholarship process and preparing for Fall scholarships.
    • Childcare Committee (Davis) – The survey is ready and is waiting on Proposal for Human Subjects approval.
    • Gender Equity Council (Byrd) – The council is working on action items for the summer.
  • New Business
    • The new office is ready for all files to be sent, contact Kathy Nordstrom to have files moved over.
    • MailTech has a service on moving boxes but they do charge a fee.
    • Postage rates will increase in May 14, 2007. Size and weight will be greatly affected by the new rates.
    • The Senate Strategic Plan needs to be reviewed and updated as appropriate.
    • Note that the meeting was taped, but quality of tape not good
  • Adjournment
    • President Owens adjourned the meeting at 4:40 PM.

Contact

TTU Staff Senate