Use of University Grounds Solicitation Policy
In accordance with University policy (Student Handbook Part VIII), solicitations or advertisements, sales, displays, or distributions or publications on the campus are not permitted except as described below or provided for by law.
Online Grounds Use/Solicitation Request Form
Solicitations, Advertisements and Printed Materials
The primary mission of the university is education. The university is responsible for promoting and protecting the intellectual and cultural growth and development of the institution and the members of its community. Therefore, solicitations or advertisements and sales, displays or distribution of publications on the campus are not permitted, except as provided below or as provided by law.
- Solicitation includes, but is not limited to requesting money, seeking agreement to pay, taking subscriptions, selling merchandise or tickets or offering other comparable materials and privileges in person or by handbills, posters or similar materials to promote sales.
- Advertisements are the displays of any items that have, as an integral part of their design, the identification of a consumer product or service.
- Printed materials are publications, handbills, posters, leaflets and other written matter intended for public distribution, sale or display on campus.
- All solicitation requests should be directed to the Outdoor Events Coordinating Committee for review. Complete the Grounds Use / Solicitation Request Form and return to Student Union & Activities. Requests must be submitted at least six university working days before intended use.
- All regulations pertaining to on-campus solicitations by students and registered organizations shall be administered by the Director of Student Union & Activities.
- All regulations pertaining to on-campus solicitations by university departments and staff shall be administered by the Senior Vice President of Administration and Finance.
- All regulations pertaining to on-campus solicitations by academic departments and faculty shall be administered by the Provost and Senior Vice President of Academic Affairs.
- Solicitation of all gifts, donations, and non-contractual grants from private philanthropic sources (e.g., individuals, foundations, and corporations) are administered by the Vice Chancellor of Institutional Advancement and in accordance with OP 02.02.
- Solicitations by registered student organizations and students are prohibited on Texas Tech University grounds and facilities except for:
- Activities supporting the educational mission of the institution;
- Promotion of organizational activities consistent with organization mission;
- Recruitment of members or membership drives;
- Accepting donations on behalf of altruistic or charitable projects;
- Scholarship and/or fundraising projects in support of organization mission.
- The regulating offices may grant special permission for solicitation purposes or places not listed above in exceptional circumstances. Permission will not be granted for any activity which promotes the use of alcoholic beverages, infers sponsorship by Texas Tech University or violates any federal, state and/or local laws and/or University policies.
- In order to solicit in University buildings, authorization is required via the Outdoor Events Coordinating Committee and appropriate building manager.
- Registered student organizations may use the university’s registered marks when used in connection with a student organization activity, provided items are acquired from a licensed vendor. A Royalty Waiver Form for Registered Student Organizations, must be completed, signed by an authorized representative and advisor of the organization, and returned to the Office of Intercollegiate Athletics External Operations. Along with the royalty waiver form, a sample or drawing needs to be provided showing how the university’s registered marks are to be used before production of the merchandise can proceed. For additional information on licensing and use of Texas Tech University registered names, logos and trademarks, refer to OP 54.03 or contact the Office of Intercollegiate Athletics External Operations.
- Requests for permission to solicit are granted for a specified period. To be eligible to solicit, an individual must present current student identification and submit Grounds Use/Solicitation request form to Student Union & Activities. A permit to solicit may be revoked if the solicitation violates any of the regulations pertaining to solicitations and advertising or sale, display, or distribution of printed materials.
- Decisions by the Outdoor Events Coordinating Committee rejecting or revoking permission of students or registered student organizations to solicit may be appealed to the Managing Director of Student Union & Activities.
- A written appeal describing the objections to the denial to the Managing Director of Student Union & Activities must be filed no later than five university working days after receipt of notice of denial from the Outdoor Events Coordinating Committee.
- The Managing Director of Student Union & Activities will convey the appeal decision, in writing, to the student or registered student organization and to the Outdoor Events Coordinating Committee within five university working days from the receipt of the written appeal.
- The student or registered student organization may not appeal beyond the Managing Director of Student Union & Activities.
- Advertisements by commercial organizations, either as groups or through student representatives, are not allowed on the campus unless they advertise specific registered student organization functions. This implies sponsorship and/or co-sponsorship, which minimally includes, but is not limited to, direct participation in planning, coordination and implementation by members of the sponsoring organizations.
- Individuals and commercial organizations attempting to display or distribute unauthorized materials on campus, or use campus facilities for such activity, will be removed from the campus by the Texas Tech Police and will be subject to appropriate legal action.
- Advertisement is not permitted on the exterior side of residence hall room doors or within public areas of the residence halls.
- Amplification equipment may not be used to advertise or promote sales in conjunction with any approved solicitation activity unless authorized in advance by the Outdoor Events Coordinating Committee.
- General Policies
The following policies apply to the display and distribution of printed materials in all areas of the university campus:
- Only individuals affiliated with the university (i.e. students or student organizations) may distribute handbills, leaflets or any other type of printed materials, except as provided by law
- Students and registered student organizations do not need prior approval concerning the content or distribution of materials such as leaflets and handbills; however, students may be required to provide student identification upon request;
- Solicitation and Advertising materials must conform with the provisions state in Section B and C above;
- Student election campaign literature must conform to the procedures outlined in the Student Election Code of the Student Government Association;
- Use of the Texas Tech campus that results in the need to utilize University personnel for litter collection, crowd control, repair/replacement of university property, etc., may necessitate repayment to the university by the responsible party;
- Printed materials may not be placed on vehicles parked in University parking lots or on vehicles in motion without permission of the vehicle owners;
- Printed materials such as handbills and leaflets may not be distributed within University buildings;
- Printed materials shall not violate any local, state, or federal law; Printed materials shall not include the use of obscenities, libelous statements, or “fighting word” as defined by law.
- Printed materials shall not include the use of obscenities, libelous statements, or “fighting words,” as defined by law;
- Use of Bulletin Boards
Posters, signs, and announcements may be displayed only on university announcement bulletin boards designated specifically for use by students and registered student organizations. The university announcement bulletin boards may be used only be students, registered student organizations, and university departments. Bulletin boards will be cleared periodically. A list of designated university announcement bulletin boards is maintained in Student Union & Activities.
- Posters, signs and announcements shall not exceed a maximum size of 18” x 24”;
- Posters, signs, and announcements shall not promote the use of alcoholic beverages, tobacco, or illegal drugs, or promote unauthorized sponsorship by Texas Tech University;
- Posters, signs, and announcements shall not violate any local, state or federal law;
- Bulletin boards belonging to academic and administrative Departments are for official university use only. Posters, signs, and announcements may not be displayed without consent of the appropriate department; and
- Posters, announcements, banners, cards or other campaign material for any individuals seeking student government office may be posted in accordance with the rules and regulations of the Student Government Association.
- Registered student organizations and university departments are allowed to hang banners within the Student Union at the discretion of the Managing Director of Student Union & Activities. A list of requirements regarding the banner is available in Student Union & Activities.”
A student or registered student organization violating regulations governing solicitations, advertising, and printed materials is subject to the disciplinary sanctions, conditions, and/or restrictions outlined in the Code of Student Conduct.