Texas Tech University

UR Travel Funding

The Center for Transformative Undergraduate Experiences (TrUE) provides travel funding for TTU undergraduate students to offset costs associated with presenting at a academic or professional conference.

We are currently accepting applications for TrUE Undergraduate Scholar Travel Funding occurring September 1, 2019 - August 31, 2020.

The Center for Transformative Undergraduate Experiences (TrUE) provides travel funding for TTU undergraduate students to offset costs associated with presenting at a academic or professional conference.

Applications for undergraduate research (UR) travel funding may be submitted in any amount, up to $1,000. Students must be presenting their own original research, scholarship, or creative activity at the conference for which funding is requested to be eligible for TRUE undergraduate research (UR) travel funding.

Funding is limited and early submission is advised.Please review the full list of restrictions, requirements, and follow-up responsibilities to ensure you are able to fulfill all stipulations of the funding process prior to completing the conference travel funding form. Incomplete funding applications or applications that do not meet these requirements will not be considered.

Students will receive decision notifications regarding UR travel funding applications by email once the travel funding request is received and reviewed by TrUE staff. Funding is allocated according to Texas Tech University and State of Texas travel regulations, and final approval of all committed funds will be left to the discretion of TrUE. Once funding is depleted for the fiscal year, no further travel funding requests will be considered or awarded.

Click for Travel Funding Application

Please note: Should you receive an award notification prior to the abstract submission deadline for the 2020 TTU Undergraduate Research Conference, you will be required to present your work there. Because of this, you should plan to submit your abstract by the URC 2020 abstract submission deadline.

If you receive a funding notification after the URC 2020 abstract submission deadline you will have the option to present at the 2021 URC, given you have not already submitted your abstract for the 2020 URC.*

URC abstract submission due: January 23, 2020

Restrictions

  1. UR travel funding requests are limited to one per student per academic year, based on funding availability at the time of application submission.
  2. Travel funding is limited for group presentations and will be reviewed on a case-by-case basis. One UR travel funding application should be submitted and include the names of all students who will travel with the group.
  3. Undergraduate students may submit applications for UR travel funding up to a maximum of $1000 per individual or group presentation.
  4. No more than $1000 in total travel funding awards will be made to students from the same faculty mentor/research lab during each funding period.
  5. Students must apply for and be awarded UR travel funding prior to travel to be eligible for TrUE travel funding reimbursement.

Requirements

  1. UR travel funding applicants must be currently enrolled full-time undergraduates at TTU and in good standing during the semester of travel.
  2. Students must provide documentation which verifies their presentation of scholarly work (either paper, poster, oral, or performance presentation format) at the academic or professional conference for which funding is requested at the time of application.
  3. Funded applicants must present their scholarly work during the annual TTU Undergraduate Research Conference (URC) that occurs in the spring semester following their travel*. If you receive your funding notification after the 2020 URC abstract submission deadline you will have the option to present at the 2021 URC, given you have not already submitted your abstract for the 2020 URC.
  4. Students should make a concerted effort to work with their department to complete a travel application at least 30 days prior to expected travel. For students traveling outside the United States, a meeting 30 days prior to expected travel is REQUIRED in addition to following the procedures outlined on the International Affairs webpages.
  5. If a travel application is not completed before each student travels, they risk losing the funding that has been awarded to them.
  6. A letter of support from the faculty mentor overseeing the UR project to be presented is required for all travel funding applications. Your faculty mentor may email their letter of support in Microsoft Word form to true@ttu.edu.
  7. Students must meet with TrUE's Administrator for Undergraduate Research once prior to travel to complete necessary paperwork and once upon their return to complete the reimbursement process.

Responsibilities After Travel

Please note: Failure to comply with post-travel commitments will disqualify the awarded student from current and future TrUE funding.

Within 5 business days from their return from conference, students approved for UR travel funding must:

  1. Submit original receipts and supporting documentation to department contact who will be completing the travel voucher (typically the same individual who processed the travel application).
  2. Meet with TrUE's Administrator for Undergraduate Research to complete the reimbursement process.
  3. Submit a thank you letter to TrUE for travel funding.
  4. Provide two photos of their presentation by email to true@ttu.edu.
  5. Present scholarly work during the annual TTU Undergraduate Research Conference (URC), which occurs in the spring semester following your travel.
  6. All students who received TrUE funding are required to present their work at the 2020 TTU Undergraduate Research Conference*. Because of this, students should take care to submit their abstract for the URC by the submission deadline. 

*December Graduate Exception

December 2020 graduates will have an additional option to fulfill the funding's URC presentation requirement as it may not be possible for them to return to campus to present at the TTU Undergraduate Research Conference the following spring semester.

If you choose, you may submit a reflective paper in lieu of presenting at the URC that occurs in the following spring semester.

The reflective paper must be 300-500 words discussing how your undergraduate research experience and presenting at a professional conference has impacted your academic career and future educational or employment plans.