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Office of Research Services Unveils New Proposal Submission System

The Office of Research Services (ORS) is rolling out a new electronic proposal submission system this month. Called Cayuse 424, the system will offer researchers a fast, easy-to-use Web application created specifically to simplify the creation, review, approval and electronic submission of grant proposals.

Cayuse will be developed and introduced in three phases, which will take place over the next two years. ORS began using Phase 1, or Cayuse 424, several weeks ago to prepare and submit proposals that would have otherwise been submitted using Grants.gov.

To assist faculty and staff in learning the new system, a series of training videos produced by ORS will be available in the next few days. Face-to-face sessions are set for:
  • March 1, 2-4 p.m.
  • March 15, 10 a.m. to noon
  • March 29, 10 a.m. to noon
All session will be held in room 151 of the Teaching, Learning, Professional Development Center in the Library. Registration is required as seating is limited. Please indicate the time and date of the session you will attend. Register by emailing cindal.peterson@ttu.edu.

The Cayuse Research Suite will provide streamlined internal routing and approval of proposals, facilitate submission to sponsor systems, track our research proposal and award activity, and store proposal and award documents.

ORS and TTU will initially be using the Cayuse 424 system for all proposals that would otherwise be submitted using Grants.gov, and will eventually transition to using Cayuse 424 for submitting proposals to the National Science Foundation as well as preparation of proposals to all sponsors.

Cayuse 424 offers full support for more than 98 percent of Grants.gov opportunities. It also has an advanced validation engine, based on the sponsoring agency’s rules, that cuts development time, eliminates rework and improves first-time submission success rates to near perfect.

The system also manages institutional information, including salary and fringe benefits that is fed in from the Banner financial system.

Another benefit of the system is that users can view, edit and collaborate on proposals at any stage of development. Cayuse 424 also will provide limited electronic routing.

Cayuse is working with the National Science Foundation in anticipation of the eventual retirement of the NSF FastLane system.

Work on the next phase, Cayuse Sponsored Programs or SP, will get underway later this month. Cayuse SP is designed to handle the business side of sponsored research projects from proposal creation to award close-out. It has a more robust routing capability that will eliminate the need for a paper routing sheet.

Cayuse SP will ultimately replace the current ORS database, as well as interface with Banner financial for the post-award management of awarded grants. Reporting capabilities will be greatly enhanced.

The third and final phase of Cayuse implementation is tentatively scheduled to begin in September with the Cayuse IRB module, which is designed to streamline the IRB application and review process, and allows researchers to track the progress of their application online.

For more information, please contact the Office of Research Services pre-award analyst who covers your department.