Once funding for a project ends, the PI is required to deliver any final technical reports that may be required by the agency. You do not need to supply this report to the ORS, but a copy of the files is appreciated.
Fiscal closeout of an award will be made by the Office of Sponsored Projects Accounting and Reporting (SPAR). A PI will receive a preliminary notification of expenditures from SPAR. The PI should review the preliminary document to ensure accurate reporting of project expenses.
Intellectual property is intangible property such as ideas, expressions, formulas, or any other creation of the mind. Intellectual property, like tangible real or personal property, may be bought, sold, or leased.
All patents and some copyrighted material resulting from research conducted by faculty, staff and students, belongs to the university. While the Texas Tech University System has an ownership interest in intellectual property, the individual can profit according to a schedule of royalty payments established by Texas Tech Operating Policy 74.04.
All Federal contracts and all NIH grants require a discoveries and inventions report at the end of the project period, regardless of whether any discovery has been disclosed or an invention filed. The report must be submitted on behalf of Texas Tech University. ORS will assist with completing the report and will submit required forms.
At Texas Tech the Office of Research, Commercialization and Federal Relations (RCFR) works with faculty to identify intellectual property for patenting and or licensing.
It is advised that a researcher meet with RCFR several months prior to public disclosure in a journal article, conference presentation to prevent loss of potential patent rights.
RCFR has developed an Inventor’s Resources website with a step-by-step chart to help faculty understand how to patent and commercialize an invention.
Project transfer can be an unexpectedly lengthy process and could take months to finalize. The first thing you should do is inform the program director of your intended move to see if the project can be transferred. Not all projects can be moved.
Transferring projects to Texas Tech from another institution requires the following steps:
1. Stop work and discontinue expenditure at your previous institution.
- The accounting department at your previous institution must submit a final financial report to the sponsor.
- The sponsored programs office at your previous institution must notify the sponsor of intent to relinquish the project.
2. Contact the Pre-Award Team in the Texas Tech Office of Research Services (ORS) as soon as possible so that a transfer request can be processed. The following will be needed:
- Texas Tech’s internal routing sheet must be filled out
- A budget of unexpended funds must be created. An estimate is acceptable until the final financial report is submitted by your previous institution.
- A brief proposal, or status report, describing the project objectives that have been accomplished at the previous institution and the objectives remaining to be accomplished at Texas Tech. This will be submitted by ORS at TTU.
- Submit any human subjects, animal use or bio-safety protocols, and conflict of interest certifications to respective committees at Texas Tech.
- Some agencies have specific requirements. Contact the Texas Tech ORS Pre-Award Team for assistance.
3. After your previous institution has submitted both a relinquishment letter and a final financial report, the Texas Tech Pre-Award Team will submit a transfer request to the sponsor. The transfer request will include:
- The completed transfer proposal
- A budget for funds to be transferred to and expended at Texas Tech
- Assurances and compliance certifications
Office of Research Services
Office of Research Services
Box 41035 | MS 1035
Lubbock, TX 79409-1035
(806) 742-3884 ofc | (806) 742-3892 fax