Texas Tech University

Cayuse 424

February 27, 2013

We are excited to announce a change to the way proposals are prepared and submitted at Texas Tech University. Texas Tech University has recently partnered with Evisions to bring you the Cayuse Research Suite. Named after the western pony known to be small, speedy and able to adapt to change, Cayuse continues to live up to its name. The Cayuse system is entirely web-based and will provide for streamlined internal routing and approval of proposals, facilitate submission to sponsor systems, track our research proposal and award activity, and store proposal and award documents.

Cayuse is being developed and introduced in three phases, which will take place over the next two years. Phase I is completed with the adoption and use of Cayuse 424. Cayuse 424 is a fast, easy-to-use Web application created specifically to simplify the creation, review, approval, and electronic submission of grant proposals. Its features include:

  • Salary and fringe benefit information imported directly from the Banner financial system.
  • The ability for multiple users to view and edit the proposal simultaneously.
  • Advanced validation of Grants.gov proposals based on sponsor rules, which allows for error-free submissions.
  • And last, but certainly not least, the ability for electronic routing of proposals.

The Office of Research Services has been using Cayuse 424 since November to prepare and submit proposals that would have otherwise been submitted using Grants.gov. To date we have submitted approximately 50 proposals using the Cayuse 424 system and find the system much easier and more efficient than Grants.gov.

ORS and TTU will initially use the Cayuse 424 system for all proposals that would otherwise be submitted using Grants.gov. THIS MEANS THAT THE ORS DROP BOX WILL GO AWAY. We will continue to use FastLane for proposal submissions to the National Science Foundation until it is retired – perhaps later this year. After implementation of the next phase, Cayuse SP, proposals to all types of sponsors will be prepared, and in most cases submitted, using the Cayuse 424 system.

Training modules for Cayuse are currently available on the new ORS website. These modules will be available for viewing 24/7 at your convenience. Additionally, traditional face-to-face trainings will be held beginning this Friday, March 1st. The training will be from 2:00pm to 4:00pm in the TLPDC, Room 151 (first floor of the Library). Additional March sessions are on the ORS website at this URL: http://www.depts.ttu.edu/vpr/ors/training-outreach.php.

Work on the next phase, Cayuse Sponsored Programs or SP, is already underway. It is designed to handle the business side of sponsored research projects from proposal creation to award close-out. It also has a more robust routing capability that will completely eliminate the need for a paper routing sheet! Cayuse SP will also ultimately replace the current ORS database as well as interface with Banner financial for the post-award management of awarded grants. Reporting capabilities will also be greatly enhanced. The third and final phase of Cayuse implementation is tentatively scheduled to begin in September 2013 with the Cayuse IRB module. As with the other Cayuse products, it is designed to streamline the IRB application and review process and allows researchers to track the progress of their application online. It will also integrate with Cayuse SP.

Proposal preparation, routing, and submission is about to get easier! Check it out at https://ttu.cayuse424.com/700/login.do;jsessionid=2118C0C0CC79F6950FD82118E214573A.

Written by Colette Solpietro, C.P.R.A., Manager, Proposal Services Team, 806-742-3884.

Office of Research Services