Project transfer can be an unexpectedly lengthy process and could take months to finalize.
The first thing you should do is inform the program director of your intended move
to see if the project can be transferred. Not all projects can be moved.
Transferring projects to Texas Tech from another institution requires the following
1. Stop work and discontinue expenditure at your previous institution.
- The accounting department at your previous institution must submit a final financial
report to the sponsor.
- The sponsored programs office at your previous institution must notify the sponsor
of intent to relinquish the project.
2. Contact the Proposal Team in the Texas Tech Office of Research Services (ORS) as
soon as possible so that a transfer request can be processed. The following will be
- Texas Tech’s internal processing form must be filled out on Cayuse SP
- A budget of unexpended funds must be created. An estimate is acceptable until the
final financial report is submitted by your previous institution.
- A brief proposal, or status report, describing the project objectives that have been
accomplished at the previous institution and the objectives remaining to be accomplished
at Texas Tech. This will be submitted by ORS at TTU.
- Submit any human subjects, animal use or bio-safety protocols, and conflict of interest
certifications to respective committees at Texas Tech.
- Some agencies have specific requirements. Contact the Texas Tech ORS Proposal Team
3. After your previous institution has submitted both a relinquishment letter and
a final financial report, the Texas Tech Proposal Team will submit a transfer request
to the sponsor. The transfer request will include:
- The completed transfer proposal
- A budget for funds to be transferred to and expended at Texas Tech
- Assurances and compliance certifications