When are accept/decline notifications sent?
- February 20 - Presenters Notified by email
How long should my presentation be?
- Program At-A-Glance
- Individual paper proposal should plan to prepare a 12-15 minute presentation as you
will be placed in a session with approximatly two other presenters.
- Full panel proposals and roundtable proposals will have the entire 55 minutes of the
session to arrange as you see fit, leaving time for Q&A.
Where is the conference located?
Are there Travel or Other Scholarships?
- The Program, unless otherwise noted, is unable to offer travel scholarships at this
- We grant about 10 scholarships to cover registration fees for students at Texas Tech
and other higher education institutions.
- What the scholarship covers:
Scholarships cover only the cost of the conference registration. The recipient or
the institution is responsible for travel and hotel costs.
- Application Deadline - April 15
- Scholarships are awarded based on:
- The candidate's letter of application
- The candidate's ability to express himself or herself
- To Apply Please Submit
- Registration Form
- A letter of application explaining your interests in attending this conference
- Email your letter of application to email@example.com with "Conference Scholarship" in the subject line.
What are the requirements for presenters?
- Early Registration Fee = $15 students | $25 non-students DEADLINE: April 3)
- Late Registration Fee = $25 students | $35 non-students (DEADLINE: April 4-17)
Before you submit your registration using the Online Form, PRINTand return the Registration Form with your payment (pay by check), to TTU, Women's Studies Program,
Attn: Conference Registration, Box 42009, Lubbock, TX. 79409-2009.
Check In (Student Union Building, Upper Level)
Remember to arrive 10-15 minutes prior to your assigned session to check in at the
registration desk (if you haven’t done so already at the 8:30 am check in and continental
breakfast) for your conference name tag/luncheon ticket (where applicable) and folder
with details of the entire program. The registration table is located on the upper
level of the Student Union Bldg. near the elevator. For those traveling from out of
town, enter the campus off of University and 15th street. Request a visitor pass from
the parking attendant at the traffic kiosk. Indicate you are going to the Student
Union Building so that they will circle it on the map they provide you.
Review the Program At-A-Glance to know when you are presenting and your room assignment.
The sessions are 55 minutes. You will have one session monitor in the room to help
you stay on track.
- For presenters that are part of a panel (meaning your proposal was for a full panel),
you will have the full 55 minutes to present, leaving 5-10 minutes for Q&A.
- For individual paper presenters totaling three, you should continue to prepare your
presentation to fit within the 12-15 minute time frame. The Q&A comes after the final
presenter. Ideally with three people presenting a 12-15 presentation there will be
10 minutes left for Q&A.
Session Set Up
You will have a session monitor greet you as you set up for your presentation at the
front of the room. There will also be a Technical Monitor to help with any needs for
your PowerPoint (where applicable).
For individual paper presenters, your session monitor will instruct each presenter
to present in the order of the program. You will also have the opportunity to introduce
yourself as you begin your presentation.
The session monitor will let you know how she/he will prompt you to know how much
time you have left in your 12-15 min presentation (for individuals) and 55 min presentation
(for full panels) so that we stay on time for the conference.
- Know the time and location of your session. If possible, visit the room prior to your
talk so you have a sense of the space. - Program At-A-Glance
- Arrive at the assigned room as early as you can and set up quickly to allow the session
to start on time.
- End your session on time – exceeding time makes it harder for the next set of presenters
to prepare for their session, and causes your attendees to arrive late to their next
- When presenting, talk at a normal speaking rate, loudly enough for those in the back
of the room to hear. Vary your speech patterns to avoid a monotone presentation.
- Even if reading a paper, make every effort to look at your audience and engage them
in your presentation.
- Do not exceed your time – doing so negatively impacts the others in the session. Practice
your presentation prior to the conference to ensure that you are able to cover desired
material in the allotted time.
- If your session includes discussion or questions, ensure that those speaking take
turns so that attendees can focus on the contributions of one participant at a time.
- Take care that sounds from your session do not negatively affect other sessions occurring
in adjoining rooms.
- Expect that session attendees will be interested in talking to you further about your
work – come prepared with business cards or other materials that can help others contact
you after the conference.
- If you are unable to make your presentation, either find a colleague to share your
materials, or inform the moderator of your absence.
Presenting a Paper
- Presenting a paper does not mean simply reading your paper. Ideas that are clearly,
and perhaps cleverly, communicated in writing may not always appear so when presented
aurally. Practice the presentation to ensure that your ideas can be communicated well
in the conference format.
- You will not be able to share everything you know about your subject in the time allotted.
Your goal should be to highlight the most interesting aspects of your work, and to
create enough interest in your topic to encourage the audience members to seek out
your completed paper for additional information.
- Make sure you have a strong opening and closing to your talk, and have identified
some body material that can be eliminated should you find yourself short on time.
Do not sacrifice the closing since this is the summative information about your work.
- It takes about 2 minutes to read a double-spaced page, so a 7-8 page paper would yield
a 15 minute presentation. Plan your time wisely, taking into consideration the number
of panelists and the desire for post-presentation discussion.
- Be careful with the amount of editorializing you do during your presentation – time
taken for this commentary may lengthen your talk if you timed your discussion based
on your written work.
- Consider printing your paper in 16-point font so it will be easy for you to read;
you may wish to mark pauses and points of emphasis so you can note them with your
- Prepare yourself for questions: allow for disagreement and do not be afraid to say
“I don’t know,” or “That’s a point I hadn’t considered.”
Use of Audiovisual Equipment
- Audio-visual equipment will be assigned to rooms and sessions based on requests submitted
via the acceptance email. Although there will be technicians on hand to ensure that
the requested audio-visual equipment is available and working properly, it is the
presenter’s responsibility to know how to use the equipment they have requested.
- If using computers, projectors, or other similar items, make sure to work with the
technical moderator and other presenters to ensure that the flow of the session is
planned in a manner that allows a quick transition from speaker to speaker regardless
of equipment used.
- Although one hopes not to need it, create a back-up plan in case the audio-visual
portion of the presentation cannot be used (i.e. disc error, faulty equipment, etc).
Contact Tricia Earl ( firstname.lastname@example.org), Women's Studies Coordinator, to volunteer.
2009 Women's Studies Conference
Call for Proposals
Deadline February 6, 2015
Conference Prep Workshop
Fall & Spring
For more information and details of the sessions click here
Student Union Building (Upper Level)
For more information click here.
Frequently Asked Questions
Click here for details
All participants will check-in at the registration table located on the upper level
of the SUB near the elevators.
TTU Campus Parking
For visitors without a TTU parking sticker on their vehicle, enter off of University
and Broadway for directions from the traffic kiosk to this area.
Visitors unable to find parking in this area will be directed to the closest available
parking upon inquiry at the traffic kiosk. Read more...
The Program, unless otherwise noted, is unable to offer travel scholarships at this
time. We will announce potential funding for travel scholarships as they become available.
Likewise, any discounts for area hotels will be announced as they become available.
- Information about area chain hotels can be found on this link: http://www.visitlubbock.org/
- Information about visiting the Texas Tech University campus can be found here http://www.visit.ttu.edu/
Please help make the Women's Studies Conference a huge success by serving as a volunteer.
Specific tasks, as well as miscellaneous duties, are offered to provide you an experience
of a behind the scenes look at organizing and planning a conference of this nature.
- Volunteer Coordinator
- Conference Registration and Information Table Monitor
- Program/Panel Session Monitor
- Technical Equipment Monitor
- Volunteer Training
Please direct questions about submitting proposals or questions of a general nature
Please include "Women's Studies Conference" in the subject line so that your question
can be found