Volunteer

Timeline

Call for Proposals Nowuntil February 6, 2015
Conference Prep Workshop Fall/Spring
DEADLINE for Call for Proposals DUE February 6
Presenters Notified February 20
Registration Begins January 3, 2015
Volunteer RSVP Now
Volunteer Training April 1 & 2
Deadline for Early Registration April 3
Late Registration April 4-17
Pre-conference Event April 16
Conference April 17 & 18

Volunteering at a conference not only allows you to network with others but it can help attendees in reducing fees for registration.

  • Volunteers must sign in and out at the registration table or with the Volunteer Coordinator.

Note: Check-in at the registration table, located on the upper level of the SUB near the elevators.

Volunteer Needs

Do you need volunteer hours? Have you ever wanted to learn what it’s like to host a conference here on campus? If your answer is yes to either of these questions, then the Women’s Studies Conference needs your help.

Volunteers are needed to assist with a variety of activities. Specific tasks, as well as miscellaneous duties, are offered to provide you an experience of a behind the scenes look at organizing and planning a conference of this nature. This opportunity is highly beneficial to those students in need of building their resume.

We will work with you, even if you can only provide us an hour of your day. You do not have to commit to the whole time frame and there is not a limit to the amount of time you spend with us.

Review the job descriptions below and consider becoming a volunteer with the Women's Studies Program.

Sign Up Today

Please contact the Volunteer Coordinator for the Women’s Studies Program to sign up to volunteer: womens.studies@ttu.edu or call the Women’s Studies office at (806) 742-4335.

What do I include in the email?

  • Let us know what day(s) you would like to volunteer, the time you are available, and what position you are interested in working.
  • To find out more about the time of day for each position, click on the detailed description of each position below.

Volunteer Training Dates

After you have signed up, as listed above, please register for one of the training dates below.

  • April 1 - Teaching, Learning & Professional Development Center RM 153 (ground level of the University Library) | 12:00 p.m. -1:00 p.m.
  • April 2 - Teaching, Learning & Professional Development Center RM 153 (ground level of the University Library) | 12:00 p.m. -1:00 p.m.

    Space is limited! Register today.

    Register: http://www.tlpd.ttu.edu/home/index.asp (click on "Register for an Event")

    Note: All current and future volunteers are asked to attend one of the two training sessions. Contact the Volunteer Coordinator if you cannot attend one of these trainings to make arrangments to discuss the position duties in detail.

Positions Available

Volunteers will be required to arrive early to check-in to sign in at the registration desk or with the Volunteer Coordinator. You must sign in for your scheduled time and sign out when you have completed your duty.

Note: The registration table is located on the upper level of the SUB near the elevators.

We will work with your schedule and can work with you even if you can only volunteer for an hour.

Review the Program At-A-Glance here

  • Conference Registration and Information Table Monitor (Detailed Description) - Volunteers will arrive 15 minutes prior to their designated time and serve in the conference registration/information area with check-in, distributing presenter packets and name badges, take new registrations, answer general questions, distribute materials on the registration/information table such as the conference program schedule and other flyers, and provide general support needs to the Volunteer Coordinator.
  • Session Monitor (Detailed Description) - Volunteers arrive 15 minutes prior to their designated time and check in at the registration table. You will be assigned to one meeting room during the allotted times listed on the schedule and assist so that the schedule of the days panel sessions stay on time. (See Schedule for times of each session)
  • Technical Equipment Monitor (Detailed Description) - Volunteers arrive 15 minutes prior to their designated time and check in at the registration table. You will be assigned to one or more meeting rooms during the allotted times listed on the schedule and need to have working knowledge of PC Microsoft Office, specifically PowerPoint. (See Schedule for times of each session)
  • Greeters/Guides (Detailed Description) - Volunteers arrive 15 minutes prior to their designated time and check in at the registration table to receive a detailed program schedule of the day’s events. Then check in with one of the Volunteer coordinators to be assigned to your post.
  • Ushers (Detailed Description) - Volunteers arrive 15 minutes prior to their designated time and check in at the registration table. Volunteers will be directed to check in with the Volunteer Coordinator.
  • Ticket Taker (Detailed Description) - Volunteers arrive 15 minutes prior to their designated time and check in at the registration table. Volunteers will be directed to check in with the Volunteer Coordinator.
  • Volunteers will be required to arrive early to check-in at the registration desk. You must sign in for your scheduled time and sign out when you have completed your work.

 

womens studies conference

Conference Prep Workshop

Learn how to submit a proposal

Fall & Spring

Conference Program

For more information and details of the sessions click here

Press Links

Location

Student Union Building (Upper Level)

For more information click here.

FAQ's

Frequently Asked Questions

Registration

Click here for details

Check-in

All participants will check-in at the registration table located on the upper level of the SUB near the elevators.

TTU Campus Parking

For visitors without a TTU parking sticker on their vehicle, enter off of University and Broadway for directions from the traffic kiosk to this area.

Visitors unable to find parking in this area will be directed to the closest available parking upon inquiry at the traffic kiosk. Read more...

Accomodations

The Program, unless otherwise noted, is unable to offer travel scholarships at this time. We will announce potential funding for travel scholarships as they become available. Likewise, any discounts for area hotels will be announced as they become available.

- Information about area chain hotels can be found on this link: http://www.visitlubbock.org/

- Information about visiting the Texas Tech University campus can be found here http://www.visit.ttu.edu/

Volunteer Needs

Please help make the Women's Studies Conference a huge success by serving as a volunteer. Specific tasks, as well as miscellaneous duties, are offered to provide you an experience of a behind the scenes look at organizing and planning a conference of this nature. Read more...

  • Volunteer Coordinator
  • Conference Registration and Information Table Monitor
  • Program/Panel Session Monitor
  • Technical Equipment Monitor
  • Greeters/Guides
  • Volunteer Training 

Questions

Please direct questions about submitting proposals or questions of a general nature to: womens.studies@ttu.edu 
Please include "Women's Studies Conference" in the subject line so that your question can be found