Texas Tech University

Conference & Event Planning

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Welcome to Texas Tech University's Conference and Event Management Services
provided by the Office of Academic Partnerships – continuing education unit.


The process of developing and planning a successful conference requires a great detail of time, effort and many people involved in the details. We work with you every step of the way to plan and execute your event. Whether your event is local to the Lubbock area, or outside of the Hub City, our goal is to allow you to focus on the content of the program and let us deal with the behind-the-scenes coordination. Customer service, both for our campus clients and the guests who attend their programs, is our top priority. Our core belief is to represent Texas Tech University in a positive manner and reflect the values of our institution and your discipline.


Services

Organizing and implementing a successful conference or event is a time-intensive venture. There are a multitude of details that must be anticipated, and the earlier you begin to plan, the better! Texas Tech's Office of Academic Partnerships – continuing education unit is prepared to provide professional support and assistance with overseeing all of the details. Our commitment to professionalism and customer service will ensure that your participants have a valuable and productive experience. Regardless of the size of your event or program, our staff will help you manage it from start to finish.

Contact us today

for more information or to schedule a free consultation.

 continuinged@ttu.edu 806-834-6803
Request a Quote

Location

The right location for your event is crucial to its success. Our team can help you find the right venue for your event or program that will both fit within your budget and be comfortable for your participants.

Logistics Planning

When planning any event, there are a lot of details that can be overlooked, keeping a great idea for an event or program from ever happening. Our team will create a checklist of milestones for you, keeping every detail of your conference or event on target. Key to this is usually making sure the proper approvals and paperwork are in place, as well as the creation of a conference website.

Registration Services

From a small afternoon workshop to a larger multi-day conference, our office can provide multiple event registration options. We realize that having timely and accurate registrations, as well as the availability of payment options is crucial to the success of your event, and we are committed to making the event registration process as smooth as possible. Our systems can process credit/debit cards, checks, purchase orders and even facilitate wire transfers if needed.

Financial Management and Accounting

Managing the finances of a program is as important as any other activity you will undertake and is a function that is closely tied to registration support (the source of most program income). Accounting for expenses and income can also be tedious and difficult. Our expert team will track your income (through registrations, sponsorships, exhibitors or all of the above) and expenses to keep your program on budget and avoid any unexpected shortfalls. In addition to managing income and expenses, we can assist with navigating the spending policies of Texas Tech University. It is not uncommon for Texas Tech University departments to serve as the host organizers of events on behalf of external entities or associations. Doing so requires some pre-planning with regard to special account creation, a task that the office is experienced with and able to help facilitate.

Sponsor and Exhibitor Management

The opportunity for organizations and businesses to interact with your attendees through exhibit halls is often an added benefit of attending conferences and meetings, not to mention an additional source of revenue for your program. The office is able to work with you to develop a plan for exhibitors and event sponsorships that will enhance your event. Our team can provide assistance in organizing exhibit halls, as well as collecting exhibitor and/or sponsor payments.

On-Site Management

In addition to the preparations leading up to an event, our staff can provide on-site management experience for your program. These services include staffing registration tables, insuring food functions are prepared and organized according to the event agenda, as well as serving as official hosts to your guests on behalf of you (the conference organizer) and Texas Tech. We delight in making your guests feel welcome and look forward to the opportunity to be at their service. Other on-site services may include taking and accounting for walk-in registrations, coordinating audio-visual needs, and taking care of unexpected situations which may occur. Our team works will assist you in keeping the program running smoothly and ensuring your guests are satisfied.

Location

The right location for your event is a crucial aspect to its success. Our office's team can help you find the right venue for your event or program that will both fit within your budget and be comfortable for your participants.

Logistics Planning

When planning any event, there are a lot of details that can be overlooked, keeping a great idea for an event or program from ever happening. Our team will create a checklist of milestones for you, keeping every detail of your conference or event on target. Key to this is usually making sure the proper approvals and paperwork are in place, as well as the creation of a conference website.

Registration Services

From a small afternoon workshop, to a larger multi-day conference, our office can provide multiple event registration options concerning your event. We realize that having timely and accurate registrations, as well as the availability of payments options us is crucial to the success of your event and we are committed to making the event registration process as smooth as possible. Our systems can process credit/debit cards, checks, purchase orders and even facilitate wire transfers if needed.

Financial Management and Accounting

Managing the finances of a program is as important as any other activity you will undertake and is a function that is closely tied to registration support (the source of most program income). Accounting for expenses and income can also be tedious and difficult. Our expert team will track your income (through registrations, sponsorships, exhibitors, or all of the above) and expenses to keep your program on budget and avoid any unexpected shortfalls. In addition to managing income and expenses, we can assist with navigating the spending policies of Texas Tech University. It is not uncommon for TTU University departments to serve as the host organizers of events on behalf of external entities or associations. Doing so requires some pre-planning with regard to special account creation, a task that the office is experienced and able to help facilitate.

Sponsor and Exhibitor Management

The opportunity for organizations and business to interact with your attendees through exhibit halls is often an added benefit of attending conferences and meetings, not to mention an additional source of revenue for your program. The office is able to work with you to develop a plan for exhibitors and event sponsorships that will enhance your event. Our team can provide assistance in organizing exhibit halls, as well as collecting payments exhibitor and/or sponsor payments.

On-Site Management

- In addition to the preparations leading up to an event, our staff can provide on-site management experience for your program. These services include staffing registration tables, insuring food functions are prepared and organized according to the event agenda, as well as serving as official hosts to your guests on behalf of you (the conference organizer) and TTU. We delight in making your guests feel welcome and look forward to the opportunity to be at their service. Other on-site services may include taking and accounting for walk-in registrations, coordinating audio-visual needs and taking care of unexpected situations which may occur. Our team will assist you in keeping the program running smoothly and ensuring your guests are satisfied.

Office of Continuing & Professional Education