Texas Tech University

Fall Move out

University Student Housing wants you to feel prepared for the Move-Out process. Please watch the video below for additional information. Students need to be moved out of their room 24 hours after their last final exam OR by 10 a.m., Dec. 14, whichever comes first.

MOVE-OUT PROCEDURES VIDEO

 

Important Dates

  • Dec. 6: Last day of class. Beginning at 10 p.m., 24-hour quiet hours will be enforced. These hours will remain through the end of the term.
  • Dec. 7: Individual Study Day
  • Dec. 14: If you need to stay on campus beyond the hall's established Move-Out date and time (E.g., Graduating Seniors), you MUST submit a Contract Extension Request BEFORE Dec. 7 at 5 p.m. Reminder, this form is a request, and you must obtain approval to remain on campus past 10 a.m., Dec. 14.
  • Final exam day or Dec. 14: Students need to be moved out of their room 24 hours after their last final exam or by 10 a.m., Dec. 14, whichever comes first.
  • Dec. 13: Last day for mail/package delivery for non-spring residents. Mail received after Dec. 13 will be returned to the sender if the Move-Out Forwarding Address is not complete.
  • Dec. 17: Graduating seniors who have an approved Contract Extension Request must check out 24 hours after the completion of their graduation ceremony or by 10 a.m. on Dec. 18, whichever comes first.

Planning for Move Out

  1. Attend the floor meeting conducted by your CA in November who will review the move out and checkout procedures. Floor meetings will occur prior to Nov. 18.
  2. If you do not understand the checkout procedures, be sure to ask your CA.
  3. Pack early and start taking your possessions home if you make any trips home prior to break.
  4. Be prepared to clean your room to avoid being charged for cleaning.
  5. Do not plan to leave items in your vehicle overnight because this is a high break-in time.
  6. If you have mini-fridges: Any minifridge needs emptied and defrosted
  7. Give Before You Go:
    • Donate clean items that are in good condition to Give Before You Go.
    • You will find donation boxes in your hall's common areas.
    • The bins are for donations, not personal shopping. Items will be donated to Goodwill.
    • The following items will not be accepted and should be disposed of in the outside dumpsters:
      • Mattress Pads
      • Egg Cushions
      • Carpet Squares
      • Wood
      • Cinder Blocks
      • Perishable Food

Contract Extension Request

Requests to extend contract must be submitted by 5 p.m. on Dec. 7.
*Requests after this deadline will not be considered.

  • Contract extensions will only be granted for the following:
    • Graduating Seniors. (Extension up to 24 hours after graduation or 10 a.m. Sunday, Dec. 18 whichever comes first)
    • Residents employed by University Student Housing that will be working after the halls close.
  • Examples of Contract Extension Requests that will not be approved:
    *This is not an exclusive list.
    • Flights booked after the established move out date.
    • Friends or relatives participating in commencement.
    • A lease that does begin until after the established move out date.
  • Nearby hotel information is available at the Visit Lubbock website for those who are denied.

Fall Move Out Contract Extension Request

Before You Leave Checklist - Non Returning Students

  • Do not leave items sitting in the hallway or unattended; this is a fire hazard and increases the chance of theft.
  • Ensure all TTU property remains in the room to avoid additional charges.
  • For all moveable furniture, place bed height in the 6th position.
  • Clean your room. Your room should be “move-in” ready. This means the floor must be swept, drawers cleaned out, sinks cleaned, and surfaces wiped down. Cleaning supplies are available at the front desk.
  • Close blinds and lock windows.
  • Personal belongings left in your room after you have vacated are abandoned property. These items will be inventoried, labeled, boxed up, and stored by University Student Housing and you will be charged $50.00 for this process. Abandoned items are kept for 30 days after students have moved out. University Student Housing Staff will send a letter to your TTU email account to notify you to collect these items. Once you have been contacted, you can make an appointment to retrieve your belongings Monday - Friday between 7:30 a.m. - 4:30 p.m.
  • Dispose of your trash in the designated dumpsters outside your residence hall. Chitwood, Weymouth, and Coleman residents may use the available trash chutes on their floor.
  • Re-check all closets and drawers for anything left behind.
  • Check your mailbox for mail/packages.
  • Fill out the Move-Out Forwarding Address. Any mail received after Dec. 13 will be returned to the sender if a form is not completed.
  • Retrieve an Express Checkout Envelope from the front desk.
    • Fill out the front completely.
    • Place your room key in the envelope and seal it.
    • Place the sealed envelope in the Express Checkout Box located near your hall's front desk.

Note: If you leave without checking out properly (Express Checkout Process) you will be charged an improper checkout charge and potentially a lock change charge.

Before You Leave Checklist - Returning Students

Let your CA know when you will be leaving. Before leaving your room, please prepare it for the break:

  • Close and lock all windows and doors.
  • Close your window blinds.
  • Unplug all devices and appliances.
  • Defrost/clean refrigerators.
  • Turn off all lights.
  • Check faucets/fixtures to make sure there are no leaks.
  • Set your thermostat to "70-75" degrees or "Heat and Auto."
  • Take out the trash and all perishables.
  • Take fish/other approved animals home with you.
  • To avoid potential water damage that may occur over the break, place your valuables in a secure location off the ground.

Common Move Out Charges

  • If you incurred any charges, they will be applied to your Student Business Services account three or four weeks after moving out. Be sure to pay your bill to avoid having a hold placed on your account. If you would like to appeal or learn more about a charge on your account, fill out the Appeal a Move Out Charge form. All appeals must be submitted using the online form within 30 days from the billing date.
Broken Light Fixture $40 - $80
Repainting Wall Spots/Walls/Room $40 - $700
Losing or Not Returning a Key $50 Per Door
Leaving Trash in the Hallway $50
Abandoned or Unremoved Property $50
Cleaning for Dirty Room/Suite/Apartment Starting at $75
Replacement of Missing Desk Chair $80

spring move in banner

Spring 2023 Move-In begins Sunday, Jan. 8 at 10 a.m.

 

Before You Arrive On Campus

Prior to your arrival on campus, University Student Housing wants you to feel prepared for the move-in process. Please be sure to take care of the items listed below to ensure a smooth move-in process.

  • Purchasing renters insurance is highly encouraged but not required. Visit a third-party vendor here.
  • Review your room, hall, roommate, and dining plan assignments.
  • Learn more about your hall and room dimensions.
  • Purchase a parking permit from University Parking Services for your residence hall lot.
  • You can review our campus map here.

What To Bring

Below is a shortlist of items that might be helpful to have during the year. It is a good idea to check with your roommate(s) before bringing everything yourself. Often the amenities in a room are shared there's no need (or space) for two of everything. Coordinating which roommate will bring large items like refrigerators, microwaves, and televisions can save space and make a much more pleasant living environment.

  •  Student ID (Tech ID)
    • Used for check-in, residence hall access, meals, etc.
  • Original Social Security Card
    • Necessary if planning to work on campus
  • Bedding Supplies
    • Bed linens, XL twin-sized sheets, pillows, pillowcases, blankets, and mattress pad
    • Specially sized linens and sheets are available for purchase through Residence Hall Linens Program
  • Bathroom Supplies
    • Typical toiletry items, a shower caddy or tote, and shower shoes
  • Laundry Supplies
    • Laundry basket, high-efficiency detergent, and other supplies you utilize
  • Clothing
    • Think about clothes that you will wear throughout the year. It is important to keep all seasons in mind and plan accordingly. Also, keep in mind that space is limited!
  • Personal Items
    • Prescribed medications, a bicycle with lock, laptop & phone chargers, ethernet cable, etc.
  • Other Room Supplies
    • Small trash can, decorations, command strips, UL-approved surge protector (up to 12 feet), and approved electrical appliances.

Approved Electrical Appliances 

  • All electrical appliances must bear a UL or equivalent certification label.
  • Extension cords are prohibited. Only UL or equivalent certification type surge protectors can be used.
  • Standard small refrigerator (3.7 cubic feet) and must operate at 120 volts at 60 hertz.
  • Microwaves must operate at 1500 watts or less.
    • Due to limitations of the electrical systems in the residence halls, microwaves may occasionally not perform as designed, especially if operated in conjunction with other appliances.
  • Crockpots and coffee makers (4 cups or less) can be used.
  • Wall mounts are prohibited. While there are no size restrictions on televisions, a 50-inch TV will not allow much room for other items.

What Not To Bring

Be sure to review the University Student Housing Policies and Procedures to familiarize yourself with the list of prohibited items and behaviors.

  • Alcohol and weapons (of any kind)
  • Be aware of combustible materials and supplies
    • Candles and incense
  • Non-approved electrical appliances
    • Toasters, toaster ovens, hot plates, open coiled appliances, rice cookers, grills, instant pots, and air conditioners
  • Non-approved lighting features
    • Halogen lamps or incandescent lightbulb lamps
  • Extension cords without a breaker
  • Amplifiers, large speakers, and/or multiple speakers are prohibited. 
  • Non-approved pets. 
    • Fish in a tank up to 5 gallons are allowed.
  • Wireless router - for more information, please visit the IT Help Central website

Do not bring items you are unable to store in your room. University Student Housing does not provide storage.

Please be sure to bring your student ID or photo ID. We also recommend you bring your own moving supplies, such as a dolly/hand truck, however, a red linen cart can be checked out to assist you with your move. 

Safety and Room Modification Requirements

As a safety precaution, room modifications must follow these guidelines:

  • Lofts are not permitted in residence hall rooms unless they are university-owned.
  • USH is not liable for injuries caused by adjusting room furniture.
  • All USH furniture must remain in place and may not be dismantled in any manner.

If you choose to make modifications:

  • Furniture and electronics must be free-standing (not fastened to walls or ceiling).
  • Furnishings must be structurally able to safely support a person's weight.
  • Furnishings must not block a doorway. The room door must open to its original design.
  • Furnishings must not restrict exit from any portion of the room or be a safety hazard to persons walking around the room.
  • Furnishings that block the heating and air conditioning system could impact the overall climate within the room.
  • Furnishings must not include false floors of any kind. Must not include cork or shingles attached to any wall or ceiling surface.
  • Furnishings must not include flammable material attached to the ceiling or to any wall surface.
  • Furnishings must maintain a clearance of at least three feet from the main construction frame to the ceiling.
  • Furnishings must have all construction materials approved in writing by the Associate Managing Director of Facilities regarding fire retardant properties, toxic chemicals, etc.
  • All student room modifications shall be removed, and the room returned to its original condition before checking out of the room.
  • USH will not provide storage for any materials involved in student room modifications, nor will the department assume any liability for injury or damage.
  • Student room modifications that could create a possible fire, health, or safety hazard to any resident will not be allowed.
  • Electrical breakers will occasionally trip because of excessive amps being pulled from the outlet. Breakers trip as a safety feature to protect personal property and limit injury from electrocution and fires. USH reserves the right to remove personal property causing service issues with repeated breaker trips.
  • It is recommended that a FixIt Request be submitted to have beds adjusted.

Spring 2023 Move-In FAQs

What do I need to bring for move-in?

  • It is a good idea to check with your roommate(s) before deciding what to bring in terms of large items like mini-fridges, microwaves, and televisions.
  • Please review our "What to Bring?" section above.

Will movers be available?

  • Movers will not be available to assist with your move-in process.

Are carts available to assist with move-in?

  • Yes, there will be a limited number of moving carts available on the day of move-in.
  • ONE large red linen cart may be checked out by students to assist with the move-in process.
  • A state-issued ID or driver's license must be provided and will be held while you have the red cart checked out. The ID will be returned upon return of the cart. The ID may belong to yourself or to a person assisting you with move-in.

What do I need when I check in?

  • You MUST have a state-issued ID card or driver's license, or passport.
  • It is recommended you also have documentation that lists your Texas Tech “R” number (course schedule, email, University communication that contains your “R” number, etc.).

What if I do not have my Tech ID?

  • If you do not have your Tech ID (also known as a Student ID), you will need to bring a driver's license, state-issued ID, or passport.
  • It is recommended that as soon as you get to campus you go and get your Tech ID. Please visit the University ID office for more information.

Can I bring my family pet?

  • No. University Student Housing is a pet-free facility with the exception of fish in a tank up to 5 gallons.
  • Service Animals and/or Assistance Animals will be allowed after appropriate documentation has been reviewed/approved by BOTH Student Disability Services and University Student Housing.