Women's & Gender Studies provides travel funding for accepted undergraduate and graduate student conference submissions NOT enrolled at Texas Tech University to offset costs associated with presenting at our annual conference held on the Texas Tech University campus in the spring.
Applications are due TBA and may be submitted in any amount, up to $1,000. The award is most likely to be less than the max amount. Students must be presenting their own original research, scholarship, or creative activity at the Annual Conference on Women in spring.
Funding is limited and early submission is advised. Please review the full list of restrictions, requirements, and follow-up responsibilities to ensure you are able to fulfill all stipulations of the funding process prior to completing the conference travel funding form. Incomplete funding applications or applications that do not meet these requirements will not be considered.
Students will receive decision notifications regarding travel funding applications by email once the travel funding request is received and reviewed by WGS staff. Funding is allocated according to Texas Tech University and State of Texas travel regulations, and final approval of all committed funds will be left to the discretion of WGS. Once funding is depleted, no further travel funding requests will be considered or awarded.
WGS travel funding requests are limited to one per student per academic year, based on funding availability at the time of application submission.
Travel funding is limited for group presentations and will be reviewed on a case-by-case basis. One WGS travel funding application should be submitted and include the names of all students who will travel with the group.
Students must apply for and be awarded travel funding prior to travel to be eligible for WGS travel funding reimbursement.
WGS travel funding applicants must be currently enrolled full-time undergraduate or graduate status at a University or College and be in good standing during the semester of travel.
Students must provide documentation which verifies their proposal has been accepted to the annual conference for which funding is requested at the time of application.
Funded applicants must present their scholarly work during the annual conference that occurs in the spring semester.
Students should make a concerted effort to complete a travel application at least 30 days prior to expected travel.
If a travel application is not completed before each student travels, they risk losing the funding that has been awarded to them.
A letter of support from a faculty mentor overseeing the undergraduate or graduate student is required for all travel funding applications. Your faculty mentor may email their letter of support in Microsoft Word form to firstname.lastname@example.org.
Students must communicate with a WGS Administrator prior to travel to complete necessary paperwork and once upon their return to complete the reimbursement process.
Responsibilities After Travel
Please note: Failure to comply with post-travel commitments will disqualify the awarded
student from current and future funding.
Within 5 business days from your return from conference, students approved for travel funding must:
1.) Submit original receipts and supporting documentation to department contact who
will be completing the travel voucher (typically the same individual who processed
the travel application).
2.) Communicate with WGS Administrator to complete the reimbursement process.
3.) Submit a thank you letter to WGS for travel funding.
4.) Provide two photos of their presentation by email to email@example.com.